CMS 2022.03.01
Announcements
Save the date: March 15, 2PM, MSU FOLIO cataloging preview
Scheduled during our regular CMS meeting slot (and extended slightly, duration TBD); will be inviting original & copy catalogers, others throughout TS. Following up with one-on-one meetings with members of the Cataloging & Metadata Task Force.
Will review Folio record structure, navigation basics, methods for bringing bib records into the system, and MARC editing; basic documentation and videos also in the works.
Will we be able to preview the Marc Authorities App?
No, we won’t be on Lotus yet at that time.
Core Interest Group Week, March 7-11
Discussion/presentation sessions, free to register and attend on Zoom; most or all sessions have caps of 300 attendees, so arrive early to avoid disappointment.
PCC FAQ documents on contacting authors/creators
Use these as background for authors or creators you are contacting in the course of name authority work, or for your own decision making about making such contacts.
Folio Community and Ukraine
The Folio Community is global and in many cases employs developers from around the world. There are development teams based in Belarus and Ukraine who have been active on tools and features that we are directly interested in and giving feedback on. Some of them are directly impacted by Russia’s invasion of Ukraine. We collectively acknowledge this and share our hopes for their safety, their well-being and peace for their country.
Tech Services Space Updates
New lighting in TS:
First floor staff areas, including TS, having new LED light bulbs installed; work is ongoing.
Kay obtained confirmation that we will be able to deactivate bulbs after IPF have installed them, to restore lower levels of light needed by some staff.
SPC move and TS personnel:
Construction project to begin sometime this calendar year.
TS personnel seated on 3E will be impacted, as everyone will have to be cleared from that floor. You may be brought back into TS space on 1W, or seated elsewhere in the building - none of this is settled yet. But please keep in mind that windows for movement currently discussed range from August to December of this year. Joshua will reach out individually as discussion progresses.
Folio updates
Copious feedback given to EBSCO regarding latest test migration throughout February.
Test tenant has been updated to Kiwi release, which includes new features such as initial bound-with linking functionality, Elastic Search; Theo reloading our data this week post-upgrade.
CMTF working on documentation, short videos for you, for our March 15 event.
Round robin
Tad: recataloging our 1492 copy of Malleus Maleficarum (Hammer of witches) to record marginalia that appears to originate from Poland, Slovakia.
Lisa:
Indigenous peoples headings: we have approval and funding to change catalog subject language describing Indigenous peoples of North and South America with terminology other than “Indians”, partnering with Backstage. Collecting records to send forward for this project requires individual searches to sort through the various uses in our catalog of the term “Indian” in subject headings. Working to have this complete before migration to Folio.
Visit to State Library of Victoria: a great exhibit on history of books, including coverage of marginalia. Also saw coverage of their zine collection. See videos on their YouTube channel.
Tim: now managing the Map Library’s Instagram account.
Nicole: re: contacting creators from above, Nicole worked with Elisa who contacted a creator group on Nicole’s behalf via Instagram, and got back a history of the group that way.
Joshua: working on a Sierra cleanup project to convert links in 880 fields to now-defunct 440 fields for series statements/headings. Considering re-overlaying these records from WorldCat. Had some group discussion on implications, ideas.
CMS 2022.02.01
Special Collections Paging Procedures for Catalogers
Update 2/28/22: this full procedure is now posted here.
Welcome, Kris Baclawski and Dayna Topalian from SPC. They and Devon Davidoski will be contacts for this procedure.
Final documentation is in progress for this procedure.
Allows catalogers to retrieve materials from back door access to SPC stacks, picking up from SPC staff to take back to desk for cataloging work, rather than having to schedule Reading Room appointments.
Catalogers will use Aeon paging system (accessed through the Get It button in Sierra OPAC for desired item) to place a request. System is set up for Reading Room scheduling and requires setting a date, but in practice, catalogers will bypass the Reading Room and the date (though turnaround for retrieval from stacks or Remote Storage could still take 3-5 days).
In request form “special requests/comments” field, indicate that this is a request for cataloging. This will help SPC staff know to route your item(s) for back door pickup rather than to Reading Room.
If requesting particular volumes of a multipart resource, like serials, indicate volumes and/or years desired in appropriate fields in request form.
FOLIO updates
Assessment of 4th test migration is underway.
Record import processes had issues, but now resolved, so CMTF moving ahead with plans to schedule sessions for familiarizing more catalogers with FOLIO. Plan is to have one big group session, then one-on-one sessions between CMTF members and catalogers. Aiming to do within February. One-on-one sessions could be virtual or in-person depending on needs and preferences. This won’t be only opportunity to try out FOLIO cataloging; nor is this formal training. Just an opportunity to get familiar with it.
Announcements
Feb. 1 is deadline to input booster information per University requirement.
Exploring project to partner with Backstage to transform LCSH terms pertaining to Indigenous peoples in North America.
PCC Participants Meeting this Friday.
CMS 2022.01.18
Announcements
Increased volume of WFH, daycare issues, illness: we know this means there will be backlog buildup in the building. Important to know how/where to find things, but the volume of backlog is understood - don’t let this be a stressor right now.
Please read Terri Miller’s 1/7 email. Note that KN95 masks are available to staff at the circulation desk. These are more effective than cloth masks.
Booster requirement: vaccination info portal being updated to accept booster info on Jan. 26. Info is due by Feb. 1. Everyone eligible for a booster by that time is required to have one. Joshua will not be chasing this information down; HR will. This is a University expectation, unless one has an exemption.
Unclear what in-building schedule expectations will be after Feb. 1; library is awaiting further guidance from the University.
FOLIO updates
FOLIO Open Forum with Kay and Shawn on Jan. 25.
Custom Catalog Task Force being formed, reporting to EDS Task Force. Focused on the custom catalog slice of EDS, assessing what it can and can’t do. Assuming work as the latest test migration in Inventory is being used to populate a fresh load in our test instance of EDS. It’s anticipated that there will be wider assessment of this iteration of the test custom catalog than there has been to date.
The test migration currently in progress into test Inventory is the fourth iteration of these migrations. We’ve been through rounds of feedback from CMTF to EBSCO each time. Same will happen this time: CMTF documenting issues seen and reporting to EBSCO for resolution.
CMTF is hopeful about using this test migration as the basis for familiarizing more MSUL catalogers with FOLIO. Inevitably will involve some level of virtual group meetings and either virtual or in-person one-on-one meetings. CMTF is starting to plan how to roll this out. It won’t be formal training, but a chance to initiate you and gather initial questions from you to help inform later training.
RDA Toolkit Update
Our account was left behind in RDA’s recent server migration; this is now fixed.
However, our concurrent user count is off. We should have around 10; seems we only have one or two. Joshua will report to Diane.
Policy Statements in New RDA Toolkit
Tim Kiser attended given role on a cartographic cataloging committee. They have a best practices document they hope to convert into an RDA application profile with policy statements.
Policy statements work entirely differently in new RDA than in old: what were previously long texts have to be exploded into discrete statements.
Watching the recording (when available) will be worthwhile (at least the beginning, remedial part) as an overview or review of how policy statements and application profiles will function in the new Toolkit.
Application profiles function like a kind of cheat sheet of which RDA elements are required or not for a given cataloging context.
Policy statements indicate how / if to apply guidelines on elements collected in application profiles (or in general). These will be consulted more regularly. RDA will be wide open with options on how / if to apply certain guidelines. Policy statements will narrow scope on these options for a given cataloging context (e.g. PCC, LC). So policy statements will be a key aspect of how we navigate and use the new Toolkit.
LC BIBFRAME Update, Jan. 24
Upcoming webinar from LC on BIBFRAME developments, including a presentation from Stanford on the use of BIBFRAME connecting to FOLIO.
Stanford has made related presentations to the FOLIO Metadata Management Special Interest Group (MMSIG). Their descriptions actually live outside of Inventory; they have identifiers stored in Inventory that resolve to those external BIBFRAME descriptions (stored in Sinopia).
Other upcoming events
We are in ALA Midwinter seasons; a good time to keep an eye on listservs for events occurring virtually.
PCC Participants Meeting Feb. 4, 11-1
CORE Interest Group Week Mar. 7-11