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08-15-18 (Agenda)

Present: 

Regrets:

Agenda

Action items

  •  Action 1
  •  Action 2
  •  Action 3

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  • Access to test server almost restored
    • Will require two separate Sierra icons on each individual machine
    • Will need to decide which staff need access and request Systems help for installations
      • catalogers need access to resolve overlay errors
      • team managers
      • Lyudmila, Kim W., Lisa E., Anne E.
    • Off-campus access will require VPN
    • Dao working to ensure IT populates test with old catalog data
      • we know we need data back to at least June 2016 so Acq. can complete check-in card error resolution project
      • after that is complete, we can revisit question of appropriate time window for test server data 
  • Search engine indexing of TSTM Confluence space
    • group has no huge concerns about TSTM notes being indexed
    • will take back to Kay for decision
  • Round robin
    • Joshua
      • testing of re-indexed database underway
      • report expected in a few weeks
    • Don
      • new workflow to process cataloged but unprocessed Rovi items and retain packaging 
    • Lisa S.
      • Heui’s Huei’s replacement starting Aug 7
    • Dao
      • away for next couple of weeks, back on the 17th
    • Ranti
      • Upcoming project with Heidi and Anne Swan looking at documenting accessibility in our e-resoruces resources management for e-resource records and databases 
      • Working with Jonah to purchase games and books about games for CAL, desired for teaching/research; how should these enter cataloging/processing workflow, what circulation approach will be taken, and what procedures do we need to write up?
    • Autumn
      • reminder: due Aug 31, more frequent doctors appts in coming weeks 
      • Backstage project
      • Confluence documentation
    • Lisa R
      • struggling to accomplish everything without Sue
      • creation of local authority file for Rovi band names, involvement with Project Passage 
    • Lee S.
      • wrapping up final steps of fiscal close
      • out week of Aug 6

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  1. Update on uniform time reporting idea
    • white boards not an option because of marker dust on fabric
    • other things to consider
      • paper notepads, pins
      • doors for cubicles would allow mounting whiteboards

  2. Confluence location for TS minutes (Autumn)
    • switching to maintaining TSTM notes in Confluence
    • keeping space publicly viewable for lib staff, but not posting link to space anywhere except intranet
    • check on web crawling!
    • THE MOLLY BROWN PAPERS

  3. Feedback Kay can share with incoming director Joe Salem
    • for instance, Kay assumes we’d like to maintain current pro dev profession development funding levels
    • anything else?
      • maintain 7a-7p working hrs
      • prox card entry to TS instead of keys?
      • dearth of language expertise in cataloging across the field, possibility of hiring someone with advanced degrees but no MLIS
      • would like to retain “Technical Services” name
      • commitment to cataloging at full levels and national cooperative cataloging
      • commitment to continued authority control and identity management
      • Kay would like a hosted ILS to prevent further delays of implementation or fixes as a result of dependency on university ITS
      • keep thinking, send other thoughts Kay’s way

  4. Interesting thoughts from ALA
    • Tad (RBMS preconference)
      • helped lead discussion group for newer professionals seeking full time work
      • learned a lot about other institutions’ projects, especially around underrepresented groups and collections
        • Smith College — $5000 a year set aside, let class groups propose purchase of certain materials
      • Emily
        • RDA Forum
          • numbering issue still controversial
          • spring 2019 as potential launch
        • did a lot w ALCTS, upcoming realignment discussion and survey results
          • working groups looking at budget/finance and communication/planning
          • report planned for Midwinter
          • discussions about possible LITA/ALCTS forum instead of Midwinter
      • Ranti
        • LITA perspective on realignment
          • some discussions about the differences between LITA’s flat structure as opposed to ALCTS’ sections and committees at different levels
        • session on presenting digital collections
          • noticing other institutions have metadata folks really enmeshed within traditional cataloging units instead of highly separate roles and units like we do
      • Tim
        • whenever beta Toolkit is launched, groups like PCC will have to decide on individual basis when/how to adopt (and also will need to tackle revision of policy statements)
        • preconference on proposing new LC classification numbers
          • some questions about success of proposals if related only to retrospective projects?
      • Lucas
        • heard suggestion for returning Midwinter to business meetings only, no programming
        • MARC Advisory Committee meeting; passed two proposals related to accessibility
          • 041 for AV materials; also 341 and 342
          • PCC discussion about use of $2 in 1XX and 7XX to indicate source of identifier (would aid with reconciliation)
          • British Lib opposed because identity management shouldn’t make use of preferred strings
        • LC presentation on non-Latin scripts in BF descriptions
        • U of Fla used vendor to apply JSTOR subject vocabs to resources via machine learning processes
        • U of Fla including articles by their own faculty from open access journals in institutional repository—getting metadata from Elsevier; accepted manuscripts next on the list
        • AI lab by U of Rhode Island
          • lab set up with College of Engineering; AI being used for abstracting and indexing, feature detection and content extraction
      • Dao
        • heard Innovative is investing $25m in software development
        • lots of discussion about data privacy, security, with some discussion about the impact of GDPR
        • increased usage of KBART in knowledge bases
        • Syndetic Solutions purchased by ProQuest, new enhancements added to product as Syndetics Unbound
      • Joshua
        • cataloging lab by Violet Fox
          • tackling changes to LCSH in a collective way
          • BTAA thinking about collective proposals also
        • trying to resolve issue with OCLC WCP sending us minimal records, but with call numbers pulled from more desirable full level records
      • Lee
        • BTAA trying to resolve issue of rising costs with Kanopy’s PDA service; meeting some resistance from their executive leadership, who doesn’t want to work with consortiums
        • three libraries preparing to go live with Folio
        • updates coming to issn.org
      • Kay
        • presentation on implementing meditation rooms (something we’re thinking about here)
          • challenges with naming them!
          • location of restrooms a factor (washing feet)
          • Duke has two rooms — one for prayer/reflection, one for wellbeing (stuff like yoga, etc)

  5. Re-indexing done. Time to check results.
    • Joshua suggests taking spreadsheet and divvying up among TSTM to test 

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