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08-29-18 (AGENDA)

Present: Joshua, Don, Autumn, Dao, Kay, Ranti, Lisa S., Lee, Lisa R., Brooke, Don T.

Regrets:

Agenda

Action items

  •  Action 1
  •  Action 2
  •  Action 3

Decisions

  • Decision 1
  • Decision 2
  • Decision 3

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08-15-18 (DRAFT)

Present: Kay, Joshua, Don, Autumn,, Ranti, Lisa S., Lee

Regrets: Dao, Lisa R.

Agenda

  • TS Goals & Objectives update
  • "Peter Berg" in our procedures
    • identified pages requiring updates; will contact Pat Olson to confirm/review
  • TS retirees in our procedures
    • identified pages requiring updates; various managers will make revisions as needed
  • More thoughts about draft minutes on Confluence
    • draft notes should only be visible to TSTM members until finalized
    • how to accomplish? keeping new notes in unpublished draft of notes page probably the best approach

Round robin

  • Kay
    • availability update
    • will be meeting with John Straw soon from Ex Libris
  • Joshua
    • reindexing testing done; several issues identified that Innovate will need to address
      • 490 still not indexing in title or series as planned
      • Lucas discovered that portions of $0 and $1 URI character strings are searchable in the keyword (i.e., search for "authorities" gets lots of hits)
  • Don
    • project to update records for materials in Remote to circulate for 6 months instead of shorter loan periods
      • mostly applies to serials records, since usually those only circulate for 21 days
      • about 300k records

Action items

  •  Autumn – create separate drop-down for TS GOs on Drupal page & post finalized 18-19 GOs when prepared
  •  Various managers – edit Confluence procedures to replace names of retirees

Decisions

  • We are ok with Confluence spaces being indexed and publicly searchable (following up from 7.25.18).
  • Draft notes will remain unpublished until reviewed by the group.

Back to top

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7-25-18

Present: Joshua, Don, Autumn, Dao, Ranti, Lisa S., Lee, Lisa R.

...

  • Access to test server almost restored
    • Will require two separate Sierra icons on each individual machine
    • Will need to decide which staff need access and request Systems help for installations
      • catalogers need access to resolve overlay errors
      • team managers
      • Lyudmila, Kim W., Lisa E., Anne E.
    • Off-campus access will require VPN
    • Dao working to ensure IT populates test with old catalog data
      • we know we need data back to at least June 2016 so Acq. can complete check-in card error resolution project
      • after that is complete, we can revisit question of appropriate time window for test server data 
  • Search engine indexing of TSTM Confluence space
    • group has no huge concerns about TSTM notes being indexed
    • will take back to Kay for decision
  • Round robin
    • Joshua
      • testing of re-indexed database underway
      • report expected in a few weeks
    • Don
      • new workflow to process cataloged but unprocessed Rovi items and retain packaging 
    • Lisa S.
      • Huei’s replacement starting Aug 20
    • Dao
      • updated us on schedule
    • Ranti
      • Upcoming project with Heidi and Anne Swan looking at documenting accessibility in our e-resources management for e-resource records and databases 
      • Working with Jonah to purchase games and books about games for CAL, desired for teaching/research; how should these enter cataloging/processing workflow, what circulation approach will be taken, and what procedures do we need to write up?
    • Autumn
      • reminder: less availability coming up
      • Backstage project for Chinese/Arabic books underway
      • fleshing out Confluence documentation
    • Lisa R
      • struggling to keep up with all the authority work since Sue's position is vacant at the moment. Having to rely on the automated processing, even though they those programs are known to work imperfectly and incompletely.
      • working on the creation of local authority data for Rovi names, as a contribution to the OCLC Project Passage. But this work also suggests the possibility of creating local name authority records for Rovi band & musician names.
    • Lee S.
      • wrapping up final steps of fiscal close
      • schedule updates

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