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24-18 (
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AGENDA)
Present: Joshua, Don, Autumn, Dao, Kay, Ranti, Lisa S., Lee, Lisa R., Brooke, Don T.
Regrets:
Agenda
- Approval of 101010-17-18 minutes
- Initial discussion of Sierra "conventions" such as uncataloged records have no catdate; bib locations are two characters;"missing" in a box status means we never received it
- "Who Does What" document.
- Can we stop protecting the 001 field now that the test database is up?
- What belongs in a Service Level Agreement for Sierra? Dao will share what we have compiled and other documents.
- All-TS staff meeting needed?
- Who does what? https://docs.google.com/spreadsheets/d/1vD4XF84DLm4X33N28G-HBXfMONtsxEbIw7znXKk3cB8/edit?usp=sharing
Action items
- Action 1
- Action 2
- Action 3
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- Decision 1
- Decision 2
- Decision 3
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10-
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17-18
Present: Joshua, Don, Dao, Kay, Ranti, Lisa S., Lee (notes), Lisa R.
Regrets: Autumn, Brooke, Don T.
Agenda
- Approval of 10-10-18 minutes
- Done
- Sierra Permissions Document
- Kay updated that Terri Miller and Erin Weller reviewed and it is okay to proceed. Agreed that the document should be posted document under policies on the Drupal site.
- Initial discussion of Sierra "conventions" such as uncataloged records have no catdate; bib locations are two characters;"missing" in a box status means we never received it
- The purpose is to compile and document the methods or practices that have been used within Sierra that are assumed understood but may have not been communicated or documented since their implementation and usage. This will help give us overall consistency in our work in Sierra. This is not looking for specific codes but the formatting of codes or how we are using the system.
- Locations in a bib record are 2 letters, other records have 5 letter locations
- If an item hasn’t been to a cataloger, there would be no date in the Cat Date
- Checkin box status “Missing” means it was never received
- There is always an item record, never a standalone bib record
- Used order records to put things in tloc
- Track credit card payments using an external note in the order record
- Control Numbers (001 field) - OCLC do not have the alphabetic prefix characters
- Control Numbers (001 field) - Have alphabetic prefixes for other kinds of loads
- Control Numbers (035 field) – Authority records don’t have an alphabetic prefix, non-LC numbers do have a prefix
- Catalog record has a Cat Date
- Every catalogued record has an 008 field
- Every resource record has related holdings
- The purpose is to compile and document the methods or practices that have been used within Sierra that are assumed understood but may have not been communicated or documented since their implementation and usage. This will help give us overall consistency in our work in Sierra. This is not looking for specific codes but the formatting of codes or how we are using the system.
- Initial discussion of IT Service Level Agreements and what would we like to see in them. Send ideas to Dao.
Action items
- TS Managers will continue reviewing the TS "Who Does What" document
- Send IT SLA ideas to Dao
TS Council 10-10-18
Present: Kay, Joshua, Dao, Lee, Tad, Ranti, Don, Nicole, Tim, Lisa S (notes), Lisa R.
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