TS Council 07-28-21
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Present: Don Depoorter, Joshua Barton, Lisa Robinson, Ed Gildner, Ranti Junus, Lisa Smith, Lucas Mak, Emily Sanford, Tim Kiser, Kay Granskog (notes)
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See Journal of Italian cinema & media studies in Sierra and FOLIO. (You can search by b14008471x in both systems). Ranti will explain better but this is a e-title ordered in Sierra after Serials Solutions. It is available via HLM but the bib record is in the Sierra catalog. This is a transition workflow but we will also want to discuss the pros and cons of having a record in Inventory for these. What other questions are related to this? Discussion: Discovered the root problem is that if we plan to track e-resources solely in EDS, creating an Inventory record in FOLIO at the point of order will create a duplicate and incomplete record. ACTION: Lisa Smith will create a list of all inventory records that should not exist either because they will cause a duplicate record or because they were suppressed in Sierra and will need to continue to be suppressed in FOLIO, and when complete, will send it to Molly Driscoll, EBSCO to delete them.
Wide discussion ensued around the implications of not having a robust set of metadata (such as is found in OCLC) available for searching e-resources and the effect this will have for patrons but also for catalogers who seek to place new materials in the context of the entire holdings of the libraries both for subject analysis and for classification purposes. The lack of a left anchored browse function is a serious deficiency that is unlikely to be overcome with currently capabilities.
Granskog requested that we continue to wait until we actually see an example of the custom databases EBSCO has proposed. Granskog also reported on a meeting with EBSCO’s Mike Napoleone, product owner for GoPac, EBSCO’s nascent OPAC product. It does represent some improvements but it does not improve the left anchored browse situation. This lack was clearly reported to Mike.
Granskog explained the proposed process for migrating Inventory records corresponding to already migrated orders. In brief, only order related inventory records exist in the production tenant. At the point we expect to migrate the entire Sierra database, EBSCO will harvest a list of all of the Sierra bib record numbers in production and create a spreadsheet for us. We will upload these bib numbers to a create list and will export the bib records in their own batch to be overlaid in FOLIO. We will also create a new suppression code, Overlaid in FOLIO, and globally add this code to all bib records that were overlaid. The code will keep us from sending the same records to be added.
ACTION: Granskog will remind Molly of our desire to have a session explaining what metadata is included in HLM/EDS and what our ability to improve it is.
TS Managers 08-18-21
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Present: Don Depoorter, Joshua Barton, Lisa Robinson, Ranti Junus, Lisa Smith, Dao Gong, Adam DeWitt, Kay Granskog (notes)
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Discussion on item and holdings mapping for migration - Joshua Barton.
TS Managers 08-25-21
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Present: Joshua Barton, Ed Gildner, Lisa Robinson, Ranti Junus, Lisa Smith, Dao Gong, Adam DeWitt, Kay Granskog (notes)
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Discussed Marcive records. In the past this company has asked that there records not be shared with OCLC. Do they feel the same about EDS? Granskog will investigate how these records arrive since part of the records are for e-resources and part for print in relation to what we need for FOLIO/EDS. Robinson asked about Lexis Nexis records too because of their stance on record agreements. Barton reminded that record quality improvements have been made before we loaded vendor records into Sierra.
TS Council 09-01-21
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Present: , Joshua Barton, Don Depoorter, Autumn Faulkner, Ed Gildner, Dao Gong, Ranti Junus, Tim Kiser, Lucas Mak, Lisa Robinson, Emily Sanford, Nicole Smeltekop, Lisa Smith, Kay Granskog (notes)
Regrets: Lisa Robinson
Agenda
Approve minutes and assign someone to take them today See: https://msults.atlassian.net/wiki/spaces/TSTM/pages/edit-v2/2045968385
Published these and asked all to go back and check them.
Mapping items and holdings discussion of where we might be able to help.
Barton reviewed progress on the Sierra mapping documents. There are some fields that TS members can help investigate.
Granskog will analyze the MSU Libraries use of the checkin “Indentity” field looking for contents beyond copy numbers.
CheckInfo and Check-in fields deal with checkin cards. Dewitt discovered you can export the contents of these fields. This will need review. If possible, we would like to ask these not to map in iteration one.
Other
Depoorter reported that all of the Rovi records we intend to send to Internet Archive have been suppressed and a list of items we intend to keep has been created in advance of a project to pull them.
Kiser and Robinson are working on another project for map call numbers. These numbers are being stored in MARC field 097. Please do not delete these!
Smeltekop is a part of a taskforce looking at ROVI adult materials and if these will be sent to Internet Archives or kept.
TS Managers 09-15-21 (DRAFT)
Present: Joshua Barton, Don Depoorter, Autumn Faulkner, Ed Gildner, Lisa Robinson, Ranti Junus, Lisa Smith, Dao Gong, Adam DeWitt, Kay Granskog (notes)
Regrets:
Agenda
Approval of minutes
LED Lights and what is turned on or off
Do not contribute to FOLIO note - is the 977 field in the bib record working and should be begin identifying other records we won’t contribute in a uniform way? Such as Serials Solutions records?