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Summary: This procedure covers one-time cataloging of free, individual web resources requested by selectors (colloquially referred to as "webcats"). Anchor top top
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Use this form to request a webcat: http://bibtrack.lib.msu.edu/ |
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This procedure needs to be updated: Acquisitions is no longer involved in the process. |
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Submitting requests
- Selector creates an “order” by completing and submitting the above form, which sends a request to: ecatrequest@lib.msu.edu.
- The form requests:
- the resource URL, as it should appear in the catalog
- a title as apparent to someone viewing the record
- the HTML tag title
- selectors' initials
- a fund code
Acquisitions processing
- Check forms delivered to the ecatrequest mailbox
- Log onto the staff interface
- Search for type of records desired
- Click on the ticket number
- Cut and paste from the information supplied by the selector.
- Separate bib and order templates, both called wburl, will supply constant data
- There must be a minimum of a title and URL for each bib record created.
- No searching required for:
- Duplication
- Add process
- OCLC copy
Acquisitions URL verification
After records are created:
- Right click on URL
- Click “Open URL” to make sure the URL works
- Review the URL for accuracy.
If the URL works:
- ensure title given by the selector nominally matches the result they obtained by using the URL
- mark the form in the ecatrequest file as complete
If the URL doesn't work:
- suppress bib record with code n
- in item record note field, add [today’s date] Returned to selector, [initials]
- return order to selector
- mark ecatrequest form with appropriate error status
- email selector reporting the problem
- selector will respond via ecatrequest form
- when correction is received, update and unsuppress bib record
- mark ecatrequest form complete
If cataloger reports broken URL:
- locate original request
- change status from complete to appropriate status
- follow up as detailed above
Cataloging
- Search in the "o" control number index for “Webcat” to retrieve list of titles awaiting cataloging
- Consult cataloging procedures for specific kinds of e-resources as needed
- If a URL breaks after input and before cataloging:
- suppress bib with code n
- change 001 to "Webcat problem"
- add 590 note explaining the problem.
- email selector listed in order record requesting a new URL and
- copy Acquisitions staff responsible for Webcats.
- Acquistions staff will coordinate with selector
Other issues
For titles that can't be cataloged:
- Enter Webcat problem in 001 field to allow these records to be assigned as a separate workflow.
Duplicates:
- Report to the Head of Acquisitions to be removed.
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