TS Council 04-03
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-19 (AGENDA)
Present: Joshua, Don D, Autumn, Dao, Kay, Ranti, Tim, Lucas, Emily, Nicole, Lisa S., Lee, Lisa R. Brooke, Don T, Mike Erickson (guest)
Regrets:Tim, Emily
Agenda
- Approval of 2-27-3/6/19 minutes
- MARC 344 field. Is anyone using this field? (Joshua)
- FYI about using 541 fields rather than 590 fields for gift notes. (Joshua)
- Creating a "Non-Technical Services" section in Confluence. What to call it? What to include? (Autumn)
- Reasons for cataloged Bibs without items records (Don).
- Review and discussion of the Review & Planning Task Group on the LCSH Terms “Aliens” & “Illegal aliens” report.
- 001 fields. Two issues here. First, risk vs. time/work expended if they are not protected and there is no test server. Second, there is an issue with Marcive that may involve 001’s.
- TS parties and rinsing plastics for recycling.
Action items
- Action 1
- Action 2
- Action 3
Decisions
- Decision 1
- Decision 2
- Decision 3
03-06-19
Present: Joshua, Don D (notes), Dao, Kay, Ranti, Lucas, Nicole, Lisa S., Lisa R.
Regrets: Tim, Emily, Autumn, Brooke, Don T.
Agenda
- Approval of 2-27-19 minutes
- Using the MARC 344 field
- Tim Watters of Library of Michigan noticed that the MARC 344 field (which is a sound characteristic field) has been used in over 3,000 print-only records. This field should not be used in print-only records.
- Lisa R. will do some investigating to see why this is happening including checking with BackStage Library Works to see if they are adding the field.
- Using the MARC 541 field rather than the 590 field for gift notes
- Discussed the advantages of putting our gift notes in the 541 field instead of the 590 field.
- The 541 field has more structure to it which makes it better suited for storing and retrieving varied units of information.
- Joshua plans on getting feedback from Development and Collection staff to aid in our decision whether or not to implement this.
- Creating a "Non-Technical Services" section in Confluence
- Should we have a spot in Confluence to put info that may be helpful to our colleagues out of Tech Services?
- What would we name this site/page and what info might we include in it?
- Need further discussion before a decision can be made.
- There is a small amount of bib records in Sierra that do not have any other records attached to them
- Discussed the valid reasons for having these type of records in our catalog.
- It is important for these records to be suppressed so as not to show in the public catalog.
- Knowing which records can be allowed to have no attached records aids in the clean-up of the Sierra database.
Action items
- Action 1
- Action 2
- Action 3
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- Decision 1
- Decision 2
- Decision 3
02-27-19
Present: Joshua, Autumn (notes), Dao, Ranti, Lisa S., Lisa R., Brooke
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- Decision 1
- Decision 2
- Decision 3
02-20-19
Present: Joshua (notes), Don, Kay, Ranti, Lisa S., Lisa R.
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- Approve minutes from the 2-6-19 Council meeting.
- Where could we use help in maintaining electronic resources?
- Former Distance Library Services (post IT centralization) to become a new team; tentative name: Discovery Services. The new team proposed a re-purposed function including to assist with end-user troubleshooting re: e-resources. To work with other e-resources staff, Tech Services, etc. to provide support for discovery systems. 24/7 informational reference.
- Possible area to propose they assist with: URL checking
- EZProxy workflow with ITS is recently well-established under Ranti with assistance from Anne S. and Diane W.; we have some uncertainty about what kind of involvements the new DLS team have in mind
- Discussion re: the new unit name; "discovery services" also being used for cataloging & metadata units elsewhere
- Round robin items:
- Ranti: question re: place of publication data in comics records; why so much inconsistency? A: place of publication is a transcribed data element in RDA; we enter the place name as it appears on the piece.
- Lisa R: two place name changes: Swaziland is now Eswatini, Macedonia (Republic) is now North Macedonia. The country & geographic area codes codes for these places have not been changed by LC. The new authority records for each place name have been downloaded to our catalog and all the relevant headings have been changed in our catalog. Authority records for related headings will be added to our catalog as they are distributed by LC to the national authority file.
- Lisa S: Devon Davidoski filling the LAIII position, covering Hogarth, gifts, and bib support, among other tasks.
TS Council notes 02-06-19
Present: Joshua, Don, Autumn, Dao, Kay, Ranti, Tim, Lucas, Nicole, Lisa S. (notes), Lisa R., Brooke
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- Action 1 Provide input to the Strategic Plan Steering Committee. Items for which data collection is possible, or not, can be included.
TS Managers 12-19-18 (Notes)
Present: Don, Dao, Kay, Ranti, Lisa S. (notes), Brooke
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- Decision 1 Status codes "r," "f," "t" and "l" are no longer needed, and can be removed from Sierra.
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TS Council 12-05-18
Present: Joshua, Don, Autumn, Dao, Kay, Ranti, Tim, Lucas, Emily, Nicole, Lisa S., Lisa R. (notes)
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- We will keep the URIs we have now and continue to have URIs added to our catalog records by Backstage, but will not try to maintain them going forward.
- We will begin changing the solo headings “Illegal aliens” and “Aliens” to “Noncitizens.”
- Joshua will form a task group to consider how we should proceed with the related authority records and subdivided headings for "Illegal aliens" and "Aliens".
TS Managers 11-28-18
Present: Joshua, Don, Dao, Kay, Ranti (notes), Lee, Lisa R., Brooke
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- Approved 11-7-18 minutes.
- New Rovi DVD’s and OCLC holdings.
- We have many boxes of new Rovi DVDs in Remote to be processed. Lucas's script will obtain copy from WorldCat and attach OCLC holdings for most of these as we work on them.
- Discussed the method of attaching OCLC holdings and obtaining OCLC numbers for records Lucas's script doesn't obtain from WorldCat.
- Will pursue batch loading of these records into WorldCat through a local process.
- Discussion of LC subject terms such as “Illegal Aliens” in the catalog. What are the workflow consequences for going against an LC heading. Is there room for compromise?
- Library of Congress has not implemented the changes due to Congress' objection. Joshua proposed we go ahead and adopt the change, because all the necessary formalities to implement the changes are already in place. We can do this for items already in the catalog by doing a global change. Note: we can’t always prevent new ones coming from copy cataloging, vendor record loads, and/or shelf-ready items. A regular checking to find the old subjects and replace them with the new ones would need to be done, preferably in some automatic fashion.
- Aliens would become: Noncitizens;
- Illegal Aliens would become: Noncitizens + Unauthorized immigration.
- TS Managers agreed to proceed. Law Library supports the change. Kay will bring this to EC for discussion and Library of Michigan.
- Library of Congress has not implemented the changes due to Congress' objection. Joshua proposed we go ahead and adopt the change, because all the necessary formalities to implement the changes are already in place. We can do this for items already in the catalog by doing a global change. Note: we can’t always prevent new ones coming from copy cataloging, vendor record loads, and/or shelf-ready items. A regular checking to find the old subjects and replace them with the new ones would need to be done, preferably in some automatic fashion.
- Any questions that we need to address before Lee’s departure as it relates to your unit?
- Kay will step in as temporary Fiscal Officer. Other responsibilities needs to be delegated to different staff for the time being.
- Round robin
- We will proceed with adding accessibility information on ERM records, barring the completion of the requested new ERM fields by III.
- We will proceed with adding accessibility information on ERM records, barring the completion of the requested new ERM fields by III.
TS Council 11-7-18
Present: Joshua, Emily, Don, Dao (Notes), Kay, Tim, Lucas, Emily, Nicole, Lisa S., Lee, Lisa R. Lucas
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- Sierra test server is available now. To distinguish Sierra test from production, the test server has the word TEST in the header's view from SDA. We also pushed alternative skin in staff's login so Sierra test can be visually identified when it opens up. Systems will start to install the desktop client on staff's PC. Once that is done, we will also get a different icon for Sierra test. For now, Sierra test can be accessed through the web: https://sierra-app.lib.msu.edu/sierra/sierraweb.
- 001 field is no more protected for OCLC record import via Connexion.
10-31-18
Present: Joshua, Don (notes), Dao, Kay, Ranti, Lisa S., Lee, Lisa R.
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- Service Level Agreement (SLA) with MSUIT
- Made some final edits on a document which will be passed on to Shawn Nicholson containing our ideas on what should be included in the library SLA's .
- Some of the ideas were listed in the TSTM notes dated 10-24-18. An additional suggestion mentioned was that the libraries will initiate and be involved in the final decision on any integrated library system (ILS) in consultation with MSUIT.
- Made some final edits on a document which will be passed on to Shawn Nicholson containing our ideas on what should be included in the library SLA's .
- "Who Does What" document
- It was agreed that the final edits will be done by November 30th, 2018.
- https://docs.google.com/spreadsheets/d/1vD4XF84DLm4X33N28G-HBXfMONtsxEbIw7znXKk3cB8/edit?usp=sharing
- Innovative Interfaces, Inc. (III) has reported that the reindexing of the Sierra database is finished.
- We found some errors in the indexing and reported them to III. Dao and Joshua will work with III to address these issues. Joshua even plans to create a "Monster Marc Record" to aid in the discovery of the indexing problems. Seems the right thing to do on Halloween!
- NISO membership renewal
- Our NISO membership is up for renewal and Kay asked us to send her our opinions on the benefits of renewing our membership. Some of the benefits mentioned at the meeting included:
- Access to free webinars
- Opportunities to serve on a NISO working group
- Early notification on NISO events
- Our NISO membership is up for renewal and Kay asked us to send her our opinions on the benefits of renewing our membership. Some of the benefits mentioned at the meeting included:
10-24-18
Present: Joshua (notes), Don, Dao, Kay, Ranti, Lisa S., Lee, Lisa R.
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- When test server is up and running, we will stop protecting 001 field
10-17-18
Present: Joshua, Don, Dao, Kay, Ranti, Lisa S., Lee (notes), Lisa R.
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- TS Managers will continue reviewing the TS "Who Does What" document
- Send IT SLA ideas to Dao
TS Council 10-10-18
Present: Kay, Joshua, Dao, Lee, Tad, Ranti, Don, Nicole, Tim, Lisa S (notes), Lisa R.
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- TS tour will keep same format as past years, with tour starting at Acquisitions, and moving through all TS units for a brief overview.
09-12-18
Present: Don, Dao, Kay, Ranti, Lisa S, Lee, Lisa R (notes)
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- TS Managers will continue reviewing the TS "Who Does What" page on Drupal.
- Ranti will create a google doc containing the current "Who Does What" content for edit collaboration
TS Council 09-05-18
Present: Dao, Kay, Ranti (notes), Nicole, Lisa S., Lee, Lisa R., Brooke M. (Law Library)
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- Unit Heads will review their sections of the "Who Does What" page.
- Kay will ask for feedback from other Departments.
08-29-18
Present: Joshua, Don, Dao (notes), Kay, Ranti, Lisa S., Lee, Lisa R.
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- Ranti will created the Drupal page for the 2018/2019 TS Gs & Os
- Kay will contact Emily Sanford about fine tuning our process for publishing minutes in Confluence.
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08-15-18
Present: Kay, Joshua, Don, Autumn,, Ranti, Lisa S., Lee
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- We are ok with Confluence spaces being indexed and publicly searchable (following up from 7.25.18).
- Draft notes will remain unpublished until reviewed by the group.
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7-25-18
Present: Joshua, Don, Autumn, Dao, Ranti, Lisa S., Lee, Lisa R.
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- Access to test server almost restored
- Will require two separate Sierra icons on each individual machine
- Will need to decide which staff need access and request Systems help for installations
- catalogers need access to resolve overlay errors
- team managers
- Lyudmila, Kim W., Lisa E., Anne E.
- Off-campus access will require VPN
- Dao working to ensure IT populates test with old catalog data
- we know we need data back to at least June 2016 so Acq. can complete check-in card error resolution project
- after that is complete, we can revisit question of appropriate time window for test server data
- Search engine indexing of TSTM Confluence space
- group has no huge concerns about TSTM notes being indexed
- will take back to Kay for decision
- Round robin
- Joshua
- testing of re-indexed database underway
- report expected in a few weeks
- Don
- new workflow to process cataloged but unprocessed Rovi items and retain packaging
- Lisa S.
- Huei’s replacement starting Aug 20
- Dao
- updated us on schedule
- Ranti
- Upcoming project with Heidi and Anne Swan looking at documenting accessibility in our e-resources management for e-resource records and databases
- Working with Jonah to purchase games and books about games for CAL, desired for teaching/research; how should these enter cataloging/processing workflow, what circulation approach will be taken, and what procedures do we need to write up?
- Autumn
- reminder: less availability coming up
- Backstage project for Chinese/Arabic books underway
- fleshing out Confluence documentation
- Lisa R
- struggling to keep up with all the authority work since Sue's position is vacant at the moment. Having to rely on the automated processing, even though those programs are known to work imperfectly and incompletely.
- working on the creation of local authority data for Rovi names, as a contribution to the OCLC Project Passage. But this work also suggests the possibility of creating local name authority records for Rovi band & musician names.
- Lee S.
- wrapping up final steps of fiscal close
- schedule updates
- Joshua
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TS Council 7-11-2018
Present: Joshua, Tad, Autumn, Dao, Kay, Ranti, Tim, Lucas, Emily, Nicole, Lee
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