Summary: These procedures govern the work of retrospective Rovi DVD record review being carried out systematically by the Rovi unit and the CMS team. These procedures do not pertain to special streams of Rovi materials like grant-funded work or new Rovi – only to DVDs that were part of the original gift, and for which records were generated by automated processes in 2015/2016.

Flagging DVDs for review

• The Rovi unit will:
  • Identify any records requiring review by inserting the following staff note in the item record:
    • " "
    Refile DVDs after
  • inserting the staff note to await cataloger File DVDs in a box for pickup (see below) or refile back in cabinets to await attention
• Asst Head of CMS will:
  • Maintain a dynamic list of Rovi DVDs requiring review in Sierraand share on Google Sheets

Cataloging review

• When the video copy cataloger is ready for a batch of materials, a request for 10-20  titles will be sent to the Rovi unit
• Catalogers will:The Rovi unit will:
  • Keep one box of DVDs from the list ready for pickup
  • Pull more DVDs from the list as boxes are processed and returned
• Catalogers will:
  • Pick up and return boxes
  • Follow the general procedures for editing Rovi records 
  • Delete the staff note from the item record after review and corrections are made
  • Return corrected materials to the Rovi unit  for refiling