Summary: These procedures govern the project-based work of retrospective Rovi DVD record review being carried out systematically review and cataloging handled by the Rovi unit, CatMan, and the CMS team. 

These procedures do not pertain to special include several different streams of Rovi materials like grant-funded work or new Rovi – only to DVDs that were part of the original gift, and for which records were generated by automated processes in 2015/2016.

Flagging DVDs for review

: cataloging of new Rovi DVDs as well as grant-funded retrospective review/correction, both facilitated by CatMan, and also the systematic checking of Rovi DVD record quality by the Rovi unit. 

CatMan/Rovi unit review

• In their various Rovi DVD workflows, CatMan staff and the Rovi unit will:
  • Identify any existing records requiring review by inserting the following staff note in the item record:
    • " "
  • File DVDs in a box for pickup (see below) or refile back in cabinets Refile to await cataloger attention
  • For DVDs lacking records: send directly to the video copy cataloger
• Asst Head of CMS will:
  • Maintain a dynamic list of Rovi DVDs requiring review and share on Google Sheets

Cataloging review

• The Rovi unit will:
  • Keep one Fill a box of with DVDs from the list ready for pickupPull more DVDs from the list as boxes are processed and returnedas requests are received
• Catalogers will:
  • Pick up and return boxes
  • Follow the general procedures for editing Rovi records 
  • Delete the staff note from the item record after review and corrections are made
  • Return corrected materials to the Rovi unit  for refiling