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20-19 (AGENDA)
Present: Joshua, Don, Autumn, Ed, Dao, Kay, Ranti, Tim, Emily, Nicole, Lisa S., Lisa R., Brooke
Regrets: Lucas, Emily
Agenda
- Approve TS Council minutes from 10-9-19
- Implications of adding a 590 note for all purchased (not leased) e-books rather than only those with limited access
- TS G & O's to convert to language supporting the Strategic Plan
- ALCTS/LITA/LLAMA Exchange – make it an event?
- Schedule December treat day and decide when we want to go out to eat togethernotes 11-06-19
- Inventory work that can be done when Sierra is slow
- Automated Authority program from III. Any opinions on it after we have had it for a while?
- Preview of G & O correlations to Strategic Plan
Action Items
Decisions
- Add usage note in our bibliographic records and in the SerSol database for all purchased e-books from Serials Solutions (1, 3, and unlimited usage)
TS Council 11-06-19
Present: Joshua, Don, Autumn, Ed, Dao, Kay, Ranti, Tim, Emily, Nicole, Lisa S., Lisa R. (notes), Brooke
Regrets: Lucas, Emily
Agenda
- Approved TS Council minutes from 10-9-19
- Implications of adding a 590 note describing all access restrictions for all purchased (not leased) e-books rather than only those with limited access
- 590 fields are protected from overlay, so this field will be duplicated when a record is reloaded (which overlays the record). So we'll need a workflow to remove the dupe 590s.
- The 590 field is a local-only field which we use for a variety of local notes. In the past, it was used a lot for gift notes. (We now use the 541 field (Source of Acquisition) for our MSU gift notes.)
- We could use the 506 field (Access Restrictions Note), which can be coded as a local field ($5 MiEM) and is displayed in the catalog.
- If we used the 506 note, we would have to globally update existing 590s to change them to a 506s.
- We've made a special arrangement with Serials Solutions to map their Public Note field (in the SerSol database) to our 590 field, so we’d have to make a new arrangement that mapped the SerSol Public Note field to a 506 field if we wanted to use the 506 field.
- Currently, updating SerSol entries (in their database) must be done one at a time, so it would be a lot of work to change the wording of any notes, and it will be a lot of work to add a note saying a resource has unlimited access. We are also still adding restricted access notes to the SerSol database.
- We also have an arrangement with Serial Solutions to map their Location Note (in the SerSol database) to our 856 $z note.
- Using the 506 field is good in the long run as it would keep our bibliographic data consistent with national standards. But it could be a lot of work in the short run to switch from using the 590 field to the 506 field.
- Should we put access restrictions notes in other electronic resources, such as Alexander St Press?. We could do so with global update, but it still might be difficult as we have a mix of leased and purchased resources.
- We will investigate using a 506 note in our bibliographic records and a note field in the SerSol database for all purchased e-books from Serials Solutions
- TS G & O's to convert to language supporting the Strategic Plan
- We would like to revise our TS G&Os to reference the MSUL Strategic Plan
- How do we map the TS T&Os to the Strategic Plan elements? Joshua suggests either a committee or have each unit revise their unit G&Os
- ALCTS/LITA/LLAMA Exchange – should we make it an event?
- ALCTS/LITA/LLAMA are collaborating to hold a 3 day virtual forum called The Exchange: Building the Future Together on May 4,5,6, 2020. See https://exchange2020.learningtimesevents.org/call-for-proposals
- Kay suggested the we could organize the means for everyone in the library to view the presentations, and perhaps eat lunch together. We could view presentations and have time to discuss what we've seen, just as if we were all at a conference in person.
- Joshua has had some feedback that people would appreciate opportunities to talk about what they’ve heard in webinars.
- Start with a group registration and await program details.
- Scheduled the December treat day and decided when we will eat lunch together.
- TS Council will eat lunch together on Tues Dec. 10.
Action items
- Ranti to contact Serials Solutions and investigate the possibility of changing the Public Note mapping from 590 to 506 field
- Autumn & Ranti volunteered to look at the TS G&Os
- Sign up on Google doc for delicious mysterious purposes
- We will arrange for a group registration & reserve the Green Room for the Core Exchange in May.
Decisions
- Add usage note in our bibliographic records and in the SerSol database for all purchased e-books from Serials Solutions (1, 3, and unlimited usage) that are already in the catalog
- We will develop a workflow, as needed, to remove duplicate 590 fields that will be created by the previous action (pending results from Serials Solutions)
TS Council 10-9-19
Present: Joshua, Don, Kay, Ranti, Lucas, Emily, Nicole, Lisa S, Lisa R., Ed
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