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Summary: List of notes for associated with endowments, gifts, and special recognition funds which often include electronic bookplate links, and which are added to catalog bib and/or item records via monthly CatMan routines. For a list of gift notes not connected to special funds or applied by catalogers instead of those handled by CatMan routines, see Gift collections & notes.

Table of Contents

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Applying the note

Once a month, CatMan runs a check on all materials ordered using certain fund codes or belonging to certain collections (see lists below)
Identified materials receive the corresponding endowment note
- In most cases, the
  The endowment or gift note goes in the 590 field
  of
  in the
  bib
  instance record
- In some cases,
  A link to the eBookplate from an 856
  note
  42 856 field is
  also or
  only applied to the item record
Always use the substitution code if available,
- See URL instructions for inserting endowment notes in FOLIO eHoldings records:
  - Endowment - FOLIO eHoldings - Add Custom Label Information
Always copy and paste the phrase to prevent typing errors and to promote consistency
Type MSU: in the 590 field and then the appropriate substitution phrase code

The substitution code will

.

Or if using AutoControl, use saved notes to automatically enter the endowment note language.

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Regular endowment notes

FUND CODESUBSTITUTION PHRASE CODEFUND NOTE
eBook Platesandsp%ands

MSU: Purchased with funds provided by the Patricia A. Anderson Library Endowment for Children's Books. https://www.lib.msu.edu/giving/ebookplates-view/?id=227

brusp%brusMSU: Purchased with funds provided by the Tamara Brunnschweiler Geography Library Endowment.|u https ://www.lib.msu.edu/giving/ebookplates-view?id=115c94sp%c94s

FOLIO

In FOLIO go into the Order app.
From the left margin type the fund code to pull up records. You can only select one fund code at a time.
Scroll down to Date Created, which is below the search box for Fund Codes.
- Select the from and to create dates
Expand the FOLIO screen to see all of the columns. The column showing the fund code is to the far right.
Export records
- drop-down in the Actions menu. Click on Export results CVS.
- Export Settings leave as it is unless you are narrowing down the info needed.
- Check computer downloads for the excel spreadsheet to finish the export.
- Save on desktop and name appropriately.
From the excel sheet, update records individually with the 590 and 856 fields.

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Fund Codes and the 590 Instance Notes and Electronic Links

FUND CODE	SUBSTITUTION PHRASE CODE	FUND NOTE (590) & 856 e-bookplate Linking Field
andsp	Left Alt+Stud 1	MSU: Purchased with funds provided by

the MSU Class of 1994 Library Endowment Fund.

Patricia A. Anderson Library Endowment for Children's Books.|uhttps://

www

giving

ebookplates-

117

eyesp%eyes

biasp

Left Alt+Stud 2

MSU: Purchased with funds provided by

the Maxine A. Eyestone Endowment Fund for the MSU Libraries.

Kathy and Lorrey Bianchi.|u

www.

giving

ebookplates-

61

ffesp%ffes

boysp

Left Alt+Stud 3

MSU: Purchased with funds provided by the

Force Family Endowment for Popular Culture.

Raymond F. Boyer Library Fund.
|uhttps://

www.

giving

ebookplates-

325

gefsp%gefs

brusp

Left Alt+Stud 4

MSU: Purchased with funds provided by the

Beatrice V. Grant Endowment Fund.

Tamara Brunnschweiler Geography Library Endowment.|uhttps://

www.

giving

ebookplates-

31

gersp%gers

bshsp

Left Alt+Stud 5

MSU: Purchased with funds provided by the

Burton L. Gerber and Rosalie P. Gerber Endowment for the MSU Libraries.

Thomas Bushell Memorial Fund.|uhttps://

www.

giving

ebookplates-

903

glisp%glis

c94sp

Left Alt+Stud 6

MSU: Purchased with funds provided by the

Charles and Marjorie Gliozzo

MSU Class of 1994 Library Endowment Fund.|uhttps://

www.

lib.msu.edu/

giving

ebookplates/

ebookplates-

view/?id=

269

7/25/14

holsp%hols

117
culsp	Left Alt+Stud	MSU: Purchased with funds provided by the

Stanley C

Thomas W.

Hollander

and

Selma D. Hollander Endowment for

Marilyn E. Culpepper Special Collections Fund.

www.

giving

ebookplates-

301hotsp%hotsMSU: Purchased with funds provided by the Dr. E. James and Geri Potchen History of Horticulture Endowment Fund.

113

http://ezproxy.msu.edu/login?url=https://

www

catalog-beta.lib.msu.edu/

giving/ebookplates-view/?id=109kensp%kensMSU: Purchased with funds provided by the Kathleen D. Kennedy Memorial Library Endowment for American and British History and Literature

Search/Results?type=AllFields&lookfor=MSU%3A+Purchased+with+funds+provided+Thomas+W.+and+Marilyn+E.+Culpepper+
eyesp		MSU: Purchased with funds provided by the Maxine A. Eyestone Endowment Fund for the MSU Libraries.\|uhttps://

www.

giving

ebookplates-

111

kuzsp%kuzs

ffesp

MSU: Purchased with funds provided by the

Mirdza Kuze Library

Force Family Endowment

Fund

for

Baltic Collections

Popular Culture.|uhttps://

www.

giving

ebookplates-

105

medsp%meds

frosp

MSU: Purchased with funds provided by the

MSU Medical Library Endowment Fund.mmosp%mmosMSU: Purchased with funds provided by the Margaret Wallace Moon Endowment for the Florence G. Wallace Conservation Laboratory.

Evelyn Frost Memorial Cookbook fund.|uhttps://

www.

giving

ebookplates-

323

mndsp

galsp

%mnds

MSU: Purchased with funds provided by

the Lester and Dorothy Manderscheid Endowment for the Mathematics Library. https://www.

Stuart Albert Gallacher Memorial Fund for German literature and folklore.

added 10/13/17 ; still no ebookplate 08/29/22

gefsp

MSU: Purchased with funds provided by the Beatrice V. Grant Endowment Fund.|uhttps://lib.msu.edu/

giving

ebookplates/

ebookplates-

view/?id=

263

29

mrtsp

gersp

n/a

MSU: Purchased with funds provided by the

Marilee E

Burton L.

Thomas

Gerber and

Robert C. Thomas Science and Related Subjects Collection.

New endowment 4/15/15

potsp%pots

Rosalie P. Gerber Endowment for the MSU Libraries.\|uhttps://lib.msu.edu/ebookplates/view/?id=903
glisp		MSU: Purchased with funds provided by the

Joseph A. Potchen Endowment for the Central European History Collection.

Charles and Marjorie Gliozzo Endowment Fund.|uhttps://

www.

lib.msu.edu/

giving

ebookplates/

ebookplates-

view/?id=

101

OK per P. Berg to drop "Collection" from the end of the note in the item record hyper links

presp%pres

269

7/25/14

holsp

MSU: Purchased with funds provided by the

Library Preservation Endowment Fund.schsp%schsMSU: Purchased with funds provided by the Charles and Ruth Schmitter Fencing Collection Endowment Fund

Stanley C. Hollander and Selma D. Hollander Endowment for Special Collections.|uhttps://

www.

giving

ebookplates-

35

shasp

hotsp

%shas

MSU: Purchased with funds provided by the

Radicalism Collection Endowment Fund in Memory of Beth Shapiro

Dr. E. James and Geri Potchen History of Horticulture Endowment Fund.|uhttps://

www.

giving

ebookplates-

35

slisp

jtnsp

%slis

MSU: Purchased with funds provided by the

Alan and Shirley Brocker Sliker Library Endowment.spcsp

Jackson Towne Memorial Fund.\|uhttps://lib.msu.edu/ebookplates/view/?id=1387
kensp		MSU: Purchased with funds provided by the

Special Collections Endowment.New, waiting for fund codeMSU: Purchased with funds provided by the Robert S. and Harriett R. Spira Library Endowment fundtolsp%tols

Kathleen D. Kennedy Memorial Library Endowment for American and British History and Literature.\|uhttps://lib.msu.edu/ebookplates/view/?id=111
kuzsp		MSU: Purchased with funds provided by the

Harold and Helen Tolles Endowment.tomsp%tomsMSU: Purchased with funds provided by the Marvin L. Tomber Endowment for the MSU Mathematics Library.trusp%trusMSU: Purchased with funds provided by the Paul and Barbara Trudgen Library Endowment.tsusp%tsusMSU: Purchased with funds provided by the Kayoko Tsuda-Guy Asian Art Collection Endowment in memory of Gordon and Nina Collison.
|zMSU: Purchased with funds provided by the Kayoko Tsuda-Guy Asian Art Collection Endowment.|uhttps ://www.lib.msu.edu/giving/ebookplates-view/?id=99voisp%voisMSU: Purchased with funds provided by the Maurice and Elayne Crane Vincent Voice Library Endowment.wdbsp%wdbsMSU: Purchased with funds provided by the Kim A. Wilcox and Diane Del Buono Endowment for Library Agricultural Collections.whasp%whasMSU: Purchased with funds provided by the Russell and Laura Whalls Library Endowment Fund.|uhttps ://www.lib.msu.edu/giving/ebookplates-view/?id=357 wmcsp%wmcs

Mirdza Kuze Library Endowment Fund for Baltic Collections.|uhttps://lib.msu.edu/ebookplates/view/?id=105

m&hsp

590 __ MSU: Gift of Stephen O. Murray and Keelung Hong.|uhttps://lib.msu.edu/ebookplates/view/?id=79

830_0 Stephen O. Murray and Keelung Hong Fund for History of Anthropology and Gay Studies.|5MiEM

Item:

y 856 42 |zStephen O. Murray and Keelung Hong Fund for History of Anthropology and Gay Studies.|uhttps://lib.msu.edu/ebookplates/view/?id=863

External fund: Murray & Hong

medsp

MSU: Purchased with funds provided by the

Russell and Laura Whalls

MSU Medical Library Endowment Fund.

|uhttps ://www.lib.msu.edu/giving/ebookplates-view/?id=357

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Other gift, memorial, and recognition notes

Substitution codes are not available for these notes.

FUND CODEFUND NOTE (590)biasp

No ebookplate - 8/29/22
mmosp		MSU: Purchased with funds provided by the Margaret Wallace Moon Endowment for the Florence G. Wallace Conservation Laboratory.\|uhttps://lib.msu.edu/ebookplates/view/?id=323
mndsp		MSU: Purchased with funds provided by

Kathy and Lorrey Bianchi.bshspMSU: Purchased with funds provided by the Thomas Bushell Memorial Fund.frosp

the Lester and Dorothy Manderscheid Endowment for the Mathematics Library.|u

https://lib.msu.edu/ebookplates/view/?id=263

mrtsp

MSU: Purchased with funds provided by the

Evelyn Frost Memorial Cookbook fund

Marilee E. Thomas and Robert C. Thomas Science and Related Subjects Collection.|uhttps://

www.

giving

ebookplates-

1251galsp

New endowment 4/15/15

potsp

MSU: Purchased with funds provided by

Stuart Albert Gallacher Memorial Fund for German literature and folklore.

added 10/13/17

m&hsp

590 __ MSU: Gift of Stephen O. Murray and Keelung Hong.

830_0 Stephen O. Murray and Keelung Hong Fund for History of Anthropology and Gay Studies.|5MiEM

Item:

y 856 42 |zMSU: Gift of Stephen O. Murray and Keelung Hong

the Joseph A. Potchen Endowment for the Central European History Collection.\|uhttps://lib.msu.edu/ebookplates/view/?id=101 OK per P. Berg to drop "Collection" from the end of the note in the item record hyper links
presp		MSU: Purchased with funds provided by the Library Preservation Endowment Fund.
rtasp		MSU: Purchased with funds provided by the Robert T. Anderson Samaritan Endowment. No gift plate.
schsp		MSU: Purchased with funds provided by the Charles and Ruth Schmitter Fencing Collection Endowment Fund.\|uhttps://

www.

lib.msu.edu/

giving

ebookplates/

ebookplates-

view/?id=

861

External fund: Murray & Hong

weisp

35
shasp		MSU: Purchased with funds provided by the

Joanne Weil Memorial Fund.

Item:

y 856 42 |zPurchased

Radicalism Collection Endowment Fund in Memory of Beth Shapiro.\|uhttps://lib.msu.edu/ebookplates/view/?id=85
slisp		MSU: Purchased with funds provided by the

Joanne Weil Memorial Fund

Alan and Shirley Brocker Sliker Library Endowment.|uhttps://

www.

lib.msu.edu/

giving

ebookplates/

ebookplates-

view/?id=

321COLLECTION NAMEITEM RECORD NOTE (y 856 42)ASSOCIATED GIFT (590) & SERIES (830) NOTES*Beard|zMSU: Gift to James B Beard Turfgrass Library Collection.|uhttps ://www.lib.msu.edu/giving/ebookplates-view/?id=235590 __ MSU: Gift to James B Beard Turfgrass Library Collection.Boyer|zMSU: Cataloging made possible by the Raymond F. Boyer Library Fund.|uhttps ://www.lib.msu.edu/giving/ebookplates-view/?id=1233

590 __ MSU: Cataloging made possible by the Raymond F. Boyer Library Fund.

830 _0 Raymond F. Boyer Library Collection.|5MiEMChase

|zMSU: Gift of William D. and Helen M. Chase.|uhttps ://www.lib.msu.edu/giving/ebookplates-view/?id=1263

Non-chronology materials tied together with a 590 gift note will not be linked to the ebookplate. Added 2/21/17.

590 note: MSU: Gift of William D. and Helen M. Chase.
Books part of the chronology collection have the series field:

830 _0 William D. and Helen M. Chase Collection. |5 MiEM

Dietz|zMSU: Gift of Ronald Dietz.|uhttps ://www.lib.msu.edu/giving/ebookplates-view/?id=869590 __ MSU: Gift of Ronald Dietz.Faculty Booksnone

590 __ MSU: Stanley C. and Selma D. Hollander Faculty Book Collection.

(June 2014 chg'd name)

Holtzman|zMSU: Gift of Irwin T. and Shirley Holtzman.|uhttps ://www.lib.msu.edu/giving/ebookplates-view/?id=477590 __ MSU: Gift of Irwin T. and Shirley Holtzman.
830 _0 Irwin T. and Shirley Holtzman Israeli Literature Collection.|5MiEMKoch, Donald|zMSU: Gift of Donald F. Koch American Philosophy Collection.|uhttps ://www.lib.msu.edu/giving/ebookplates-view/?id=1001590 __ MSU: Gift of Donald F. Koch American Philosophy Collection.
830 _0 Donald F. Koch American Philosophy Collection.|5MiEMKoch, Henry|zMSU: Gift of Henry C. Koch.|uhttps ://www.lib.msu.edu/giving/ebookplates-view/?id=25590 __ MSU: Gift of Henry C. Koch.Lockwood (Romani)|zMSU: Gift of William G. Lockwood and Yvonne R. Lockwood.|uhttps ://www.lib.msu.edu/giving/ebookplates-view/?id=1003

590 __ MSU: Gift of William G. Lockwood and Yvonne R. Lockwood.

OR

590 __ MSU Special Collections copy: Gift of William G. Lockwood and Yvonne R. Lockwood.
830 _0 William G. Lockwood Collection of Romani Ethnology and Gypsy Stereotypes.|5MiEMLockwood (Foodways)|zMSU: Gift of William G. Lockwood and Yvonne R. Lockwood.|uhttps ://www.lib.msu.edu/giving/ebookplates-view/?id=1005590 __ MSU: Gift of William G. Lockwood and Yvonne R. Lockwood.
830 _0 The William G. Lockwood and Yvonne R. Lockwood Collection of National, Ethnic and Regional Foodways.|5MiEMMcDaniel|zMSU: Gift of Donna Dixon McDaniel.|uhttps ://www.lib.msu.edu/giving/ebookplates-view?id=67590 __ MSU: Gift of Donna Dixon McDaniel.

295

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Notes not associated with a fund code

Though these collections are not assigned a fund code, CatMan is still responsible for applying the corresponding notes and/or bookplate links to the item record.
The associated gift and series notes, which are usually applied by catalogers, can be used to search for and identify new materials, instead of a fund code.
It's also a good idea to check the quality/accuracy of the gift and series notes in the bib and supply any missing fields.

spcsp		MSU: Purchased with funds provided by the Special Collections Endowment.
New, waiting for fund code		MSU: Purchased with funds provided by the Robert S. and Harriett R. Spira Library Endowment fund
tolsp		MSU: Purchased with funds provided by the Harold and Helen Tolles Endowment.
tomsp		MSU: Purchased with funds provided by the Marvin L. Tomber Endowment for the MSU Mathematics Library.\|uhttps://lib.msu.edu/ebookplates/view/?id=317
trusp		MSU: Purchased with funds provided by the Paul and Barbara Trudgen Library Endowment.
tsusp		MSU: Purchased with funds provided by the Kayoko Tsuda-Guy Asian Art Collection Endowment in memory of Gordon and Nina Collison. \|zMSU: Purchased with funds provided by the Kayoko Tsuda-Guy Asian Art Collection Endowment. \|uhttps://lib.msu.edu/ebookplates/view/?id=99
voisp		MSU: Purchased with funds provided by the Maurice and Elayne Crane Vincent Voice Library Endowment.
wdbsp		MSU: Purchased with funds provided by the Kim A. Wilcox and Diane Del Buono Endowment for Library Agricultural Collections.
weisp		MSU: Purchased with funds provided by the Joanne Weil Memorial Fund. Item: y 856 42 \|zPurchased with funds provided by the Joanne Weil Memorial Fund.\|uhttps://lib.msu.edu/ebookplates/view/?id=321
whasp		MSU: Purchased with funds provided by the Russell and Laura Whalls Library Endowment Fund.\|uhttps://lib.msu.edu/ebookplates/view/?id=357 (whasp = Whall Endowment)
wmcsp		MSU: Purchased with funds provided by the Russell and Laura Whalls Library Endowment Fund.\|uhttps ://lib.msu.edu/ebookplates/view/?id=357 (wmcsp = Whall Mex/Cent Am)

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Collection notes

Though these collections are not assigned a fund code, CatMan is still responsible for applying the corresponding notes and/or bookplate links to the item record.
The associated gift and series notes, which are usually applied by catalogers, can be used to search for and identify new materials, instead of a fund code.
It's also a good idea to check the quality/accuracy of the gift and series notes in the bib and supply any missing fields.

COLLECTION NAME	ITEM RECORD NOTE (y 856 42)	ASSOCIATED GIFT (590) & SERIES (830) NOTES
Beard	\|zMSU: Gift to James B Beard Turfgrass Library Collection.\|uhttps://lib.msu.edu/ebookplates/view/?id=235	590 __ MSU: Gift to James B Beard Turfgrass Library Collection.
Boyer	\|zMSU: Cataloging made possible by the Raymond F. Boyer Library Fund.\|uhttps://lib.msu.edu/ebookplates/view/?id=1233	590 __ MSU: Cataloging made possible by the Raymond F. Boyer Library Fund. 830 _0 Raymond F. Boyer Library Collection.\|5MiEM
Bails	MSU: Gift of Jerry G. Bails https://lib.msu.edu/support/ebookplates/255
Chase	\|zMSU: Gift of William D. and Helen M. Chase.\|uhttps://lib.msu.edu/ebookplates/view/?id=1263 Non-chronology materials tied together with a 590 gift note will not be linked to the ebookplate. Added 2/21/17.	590 note: MSU: Gift of William D. and Helen M. Chase. Books part of the chronology collection have the series field: 830 _0 William D. and Helen M. Chase Collection. \|5 MiEM
Dietz	\|zMSU: Gift of Ronald Dietz.\|uhttps://lib.msu.edu/ebookplates/view/?id=869	590 __ MSU: Gift of Ronald Dietz.
Faculty Books	none	590 __ MSU: Stanley C. and Selma D. Hollander Faculty Book Collection. (June 2014 chg'd name)
Holtzman	\|zMSU: Gift of Irwin T. and Shirley Holtzman.\|uhttps://lib.msu.edu/ebookplates/view/?id=477	590 __ MSU: Gift of Irwin T. and Shirley Holtzman. 830 _0 Irwin T. and Shirley Holtzman Israeli Literature Collection.\|5MiEM
Koch, Donald	\|zMSU: Gift of Donald F. Koch American Philosophy Collection.\|uhttps://lib.msu.edu/ebookplates/view/?id=1001	590 __ MSU: Gift of Donald F. Koch American Philosophy Collection. 830 _0 Donald F. Koch American Philosophy Collection.\|5MiEM
Koch, Henry	\|zMSU: Gift of Henry C. Koch. https://lib.msu.edu/ebookplates/view/?id=25	590 __ MSU: Gift of Henry C. Koch.
Lockwood (Romani)	\|zMSU: Gift of William G. Lockwood and Yvonne R. Lockwood.\|uhttps://lib.msu.edu/ebookplates/view/?id=1003	590 __ MSU: Gift of William G. Lockwood and Yvonne R. Lockwood. OR 590 __ MSU Special Collections copy: Gift of William G. Lockwood and Yvonne R. Lockwood. 830 _0 William G. Lockwood Collection of Romani Ethnology and Gypsy Stereotypes.\|5MiEM
Lockwood (Foodways)	\|zMSU: Gift of William G. Lockwood and Yvonne R. Lockwood. https://lib.msu.edu/ebookplates/view/?id=1005	590 __ MSU: Gift of William G. Lockwood and Yvonne R. Lockwood. 830 _0 The William G. Lockwood and Yvonne R. Lockwood Collection of National, Ethnic and Regional Foodways.\|5MiEM
McDaniel	\|zMSU: Gift of Donna Dixon McDaniel. https://lib.msu.edu/ebookplates/view?id=67	590 __ MSU: Gift of Donna Dixon McDaniel.
Mulholland	\|zMSU: Gift of Mary Lou Kidd and Frank Mulholland in Memory of Charles W. Mulholland https://search.ebscohost.com/login.aspx?authtype=ip,guest&custid=s8364774&groupid=main&profile=eds&direct=true&site=eds-live&bquery=MSU%3A+Gift+Mary+Lou+Kidd+Mulholland+memory+AND+(LN+cat09242a+OR+LO+system.nl-s8364774+OR+LN+cat09276a)	590 __ MSU: Gift of Mary Lou Kidd and Frank Mulholland in Memory of Charles W. Mulholland
Shanghai	none	590 __ MSU: Gift of Shanghai Library.
Staff (retired)	\|zIn recognition of retiring staff [Staff name] for her service to the MSU Libraries.

|u

https://

www.

lib.msu.edu/

giving

ebookplates/

ebookplates-

view/?id=[number]		590 __ MSU: In Recognition of retiring staff [person's name; ex. Kriss Ostrom] for her service to the MSU Libraries.
Student (graduated)	\|zIn recognition of MSU Libraries Student Employee, [student name], Class of [year].\|uhttps://

www.

lib.msu.edu/

giving

ebookplates/

ebookplates-

list/?honor_of_grad=1		590 __ MSU: This book was selected in recognition of MSU Libraries Student Employee, [Name], Class of [year].
	Wakoski

An e-book plate will be created 6/6/13

MSU: Gift of Diane Wakoski.

590 __ MSU: Gift of Diane Wakoski.

Women's Resource Center

No ebookplate. These only have a 590 gift note.

590 __ MSU: Gift of the MSU Women’s Resource Center.

OR

590 __MSU: G.M.KLINE DIGITAL/MEDIA copy is a gift of the MSU Women’s Resource Center.

Wilensky-Ritzenhein

|zMSU: Gift of Stephen P. Wilensky and Mark S. Rizenhein.|uhttps://

www.

lib.msu.edu/

giving

ebookplates/

ebookplates-

view?id=667

590 __ MSU: Gift of Stephen P. Wilensky and Mark S. Ritzenhein.

830 _

0 Wilensky-Ritzenhein Gay Book Collection|5MiEM

*These are usually added in cataloging workflows.

0 Wilensky-Ritzenhein Gay Book Collection|5MiEM

Wakoski

https://lib.msu.edu/support/ebookplates/1009

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Panel

borderColor	black
bgColor	#F8F8F8
borderWidth	1
borderStyle	solid
title	Policies

CatMan is responsible for the addition of

endowment,

these notes to existing

cataloging

bib and/or item records.

Catalogers will often add related gift and series notes

Other special gift/series notes may be added by catalogers in separate processes.

Page Properties

id	page-info

Contact

L isa English

or Don Depoorter


Team	CatMan
Updated

April 2018

6/20/24
Created	April 2018

Version	Old Version 1	New Version Current
Changes made by	MSU TechServices	englishl@lib.ms.edu
Saved on	Apr 09, 2018	Jan 07, 2025

Versions Compared

Key

Applying the note

Regular endowment notes

FOLIO

Fund Codes and the 590 Instance Notes and Electronic Links

Other gift, memorial, and recognition notes

Notes not associated with a fund code

Collection notes