Endowment & other notes
- MSU TechServices
- englishl@lib.ms.edu
Summary: List of notes associated with endowments, gifts, and special recognition funds which often include electronic bookplate links, and which are added to bib and/or item records via monthly CatMan routines. For a list of gift notes applied by catalogers instead of those handled by CatMan routines, see Gift collections & notes.
Applying the note
Once a month, CatMan runs a check on all materials ordered using certain fund codes or belonging to certain collections (see lists below)
Identified materials receive the corresponding endowment note
The endowment or gift note goes in the 590 field in the instance record
A link to the eBookplate from an 856 42 856 field is only applied to the item record
See URL instructions for inserting endowment notes in FOLIO eHoldings records:
Always copy and paste the phrase to prevent typing errors and to promote consistency.
Or if using AutoControl, use saved notes to automatically enter the endowment note language.
FOLIO
In FOLIO go into the Order app.
From the left margin type the fund code to pull up records. You can only select one fund code at a time.
Scroll down to Date Created, which is below the search box for Fund Codes.
Select the from and to create dates
Expand the FOLIO screen to see all of the columns. The column showing the fund code is to the far right.
Export records
drop-down in the Actions menu. Click on Export results CVS.
Export Settings leave as it is unless you are narrowing down the info needed.
Check computer downloads for the excel spreadsheet to finish the export.
Save on desktop and name appropriately.
From the excel sheet, update records individually with the 590 and 856 fields.
Fund Codes and the 590 Instance Notes and Electronic Links
FUND CODE | SUBSTITUTION PHRASE CODE | FUND NOTE (590) & 856 e-bookplate Linking Field |
|---|---|---|
andsp | Left Alt+Stud 1 | MSU: Purchased with funds provided by Patricia A. Anderson Library Endowment for Children's Books.|uhttps://lib.msu.edu/ebookplates/view/?id=227 |
biasp | Left Alt+Stud 2 | MSU: Purchased with funds provided by Kathy and Lorrey Bianchi.|u |
boysp | Left Alt+Stud 3 | MSU: Purchased with funds provided by the Raymond F. Boyer Library Fund. |
brusp | Left Alt+Stud 4 | MSU: Purchased with funds provided by the Tamara Brunnschweiler Geography Library Endowment.|uhttps://lib.msu.edu/ebookplates/view/?id=115 |
bshsp | Left Alt+Stud 5 | MSU: Purchased with funds provided by the Thomas Bushell Memorial Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=81 |
c94sp | Left Alt+Stud 6 | MSU: Purchased with funds provided by the MSU Class of 1994 Library Endowment Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=117 |
culsp | Left Alt+Stud | MSU: Purchased with funds provided by the Thomas W. and Marilyn E. Culpepper Special Collections Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=113 http://ezproxy.msu.edu/login?url=https://catalog-beta.lib.msu.edu/Search/Results?type=AllFields&lookfor=MSU%3A+Purchased+with+funds+provided+Thomas+W.+and+Marilyn+E.+Culpepper+ |
eyesp |
| MSU: Purchased with funds provided by the Maxine A. Eyestone Endowment Fund for the MSU Libraries.|uhttps://lib.msu.edu/ebookplates/view/?id=61 |
ffesp |
| MSU: Purchased with funds provided by the Force Family Endowment for Popular Culture.|uhttps://lib.msu.edu/ebookplates/view/?id=325 |
frosp |
| MSU: Purchased with funds provided by the Evelyn Frost Memorial Cookbook fund.|uhttps://lib.msu.edu/ebookplates/view/?id=1251 |
galsp |
| MSU: Purchased with funds provided by Stuart Albert Gallacher Memorial Fund for German literature and folklore. added 10/13/17 ; still no ebookplate 08/29/22 |
gefsp |
| MSU: Purchased with funds provided by the Beatrice V. Grant Endowment Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=29 |
gersp |
| MSU: Purchased with funds provided by the Burton L. Gerber and Rosalie P. Gerber Endowment for the MSU Libraries.|uhttps://lib.msu.edu/ebookplates/view/?id=903 |
glisp |
| MSU: Purchased with funds provided by the Charles and Marjorie Gliozzo Endowment Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=269 7/25/14 |
holsp |
| MSU: Purchased with funds provided by the Stanley C. Hollander and Selma D. Hollander Endowment for Special Collections.|uhttps://lib.msu.edu/ebookplates/view/?id=993 |
hotsp |
| MSU: Purchased with funds provided by the Dr. E. James and Geri Potchen History of Horticulture Endowment Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=109 |
jtnsp |
| MSU: Purchased with funds provided by the Jackson Towne Memorial Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=1387 |
kensp |
| MSU: Purchased with funds provided by the Kathleen D. Kennedy Memorial Library Endowment for American and British History and Literature.|uhttps://lib.msu.edu/ebookplates/view/?id=111 |
kuzsp |
| MSU: Purchased with funds provided by the Mirdza Kuze Library Endowment Fund for Baltic Collections.|uhttps://lib.msu.edu/ebookplates/view/?id=105 |
m&hsp |
| 590 __ MSU: Gift of Stephen O. Murray and Keelung Hong.|uhttps://lib.msu.edu/ebookplates/view/?id=79 830_0 Stephen O. Murray and Keelung Hong Fund for History of Anthropology and Gay Studies.|5MiEM Item: y 856 42 |zStephen O. Murray and Keelung Hong Fund for History of Anthropology and Gay Studies.|uhttps://lib.msu.edu/ebookplates/view/?id=863 External fund: Murray & Hong |
medsp |
| MSU: Purchased with funds provided by the MSU Medical Library Endowment Fund. |
mmosp |
| MSU: Purchased with funds provided by the Margaret Wallace Moon Endowment for the Florence G. Wallace Conservation Laboratory.|uhttps://lib.msu.edu/ebookplates/view/?id=323 |
mndsp |
| MSU: Purchased with funds provided by the Lester and Dorothy Manderscheid Endowment for the Mathematics Library.|u |
mrtsp |
| MSU: Purchased with funds provided by the Marilee E. Thomas and Robert C. Thomas Science and Related Subjects Collection.|uhttps://lib.msu.edu/ebookplates/view/?id=1265 New endowment 4/15/15 |
potsp |
| MSU: Purchased with funds provided by the Joseph A. Potchen Endowment for the Central European History Collection.|uhttps://lib.msu.edu/ebookplates/view/?id=101 OK per P. Berg to drop "Collection" from the end of the note in the item record hyper links |
presp |
| MSU: Purchased with funds provided by the Library Preservation Endowment Fund. |
rtasp |
| MSU: Purchased with funds provided by the Robert T. Anderson Samaritan Endowment. No gift plate. |
schsp |
| MSU: Purchased with funds provided by the Charles and Ruth Schmitter Fencing Collection Endowment Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=35 |
shasp |
| MSU: Purchased with funds provided by the Radicalism Collection Endowment Fund in Memory of Beth Shapiro.|uhttps://lib.msu.edu/ebookplates/view/?id=85 |
slisp |
| MSU: Purchased with funds provided by the Alan and Shirley Brocker Sliker Library Endowment.|uhttps://lib.msu.edu/ebookplates/view/?id=295 |
spcsp |
| MSU: Purchased with funds provided by the Special Collections Endowment. |
New, waiting for fund code |
| MSU: Purchased with funds provided by the Robert S. and Harriett R. Spira Library Endowment fund |
tolsp |
| MSU: Purchased with funds provided by the Harold and Helen Tolles Endowment. |
tomsp |
| MSU: Purchased with funds provided by the Marvin L. Tomber Endowment for the MSU Mathematics Library.|uhttps://lib.msu.edu/ebookplates/view/?id=317 |
trusp |
| MSU: Purchased with funds provided by the Paul and Barbara Trudgen Library Endowment. |
tsusp |
| MSU: Purchased with funds provided by the Kayoko Tsuda-Guy Asian Art Collection Endowment in memory of Gordon and Nina Collison. |
voisp |
| MSU: Purchased with funds provided by the Maurice and Elayne Crane Vincent Voice Library Endowment. |
wdbsp |
| MSU: Purchased with funds provided by the Kim A. Wilcox and Diane Del Buono Endowment for Library Agricultural Collections. |
weisp |
| MSU: Purchased with funds provided by the Joanne Weil Memorial Fund. Item: y 856 42 |zPurchased with funds provided by the Joanne Weil Memorial Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=321 |
whasp |
| MSU: Purchased with funds provided by the Russell and Laura Whalls Library Endowment Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=357 (whasp = Whall Endowment) |
wmcsp |
| MSU: Purchased with funds provided by the Russell and Laura Whalls Library Endowment Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=357 (wmcsp = Whall Mex/Cent Am) |
Collection notes
Though these collections are not assigned a fund code, CatMan is still responsible for applying the corresponding notes and/or bookplate links to the item record.
The associated gift and series notes, which are usually applied by catalogers, can be used to search for and identify new materials, instead of a fund code.
It's also a good idea to check the quality/accuracy of the gift and series notes in the bib and supply any missing fields.
COLLECTION NAME | ITEM RECORD NOTE (y 856 42) |
| ASSOCIATED GIFT (590) & SERIES (830) NOTES |
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|---|---|---|---|---|---|---|---|
Beard | |zMSU: Gift to James B Beard Turfgrass Library Collection.|uhttps://lib.msu.edu/ebookplates/view/?id=235 |
| 590 __ MSU: Gift to James B Beard Turfgrass Library Collection. |
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Boyer | |zMSU: Cataloging made possible by the Raymond F. Boyer Library Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=1233 |
| 590 __ MSU: Cataloging made possible by the Raymond F. Boyer Library Fund. 830 _0 Raymond F. Boyer Library Collection.|5MiEM |
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Bails | MSU: Gift of Jerry G. Bails https://lib.msu.edu/support/ebookplates/255 |
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Chase | |zMSU: Gift of William D. and Helen M. Chase.|uhttps://lib.msu.edu/ebookplates/view/?id=1263 Non-chronology materials tied together with a 590 gift note will not be linked to the ebookplate. Added 2/21/17. |
| 590 note: MSU: Gift of William D. and Helen M. Chase. 830 _0 William D. and Helen M. Chase Collection. |5 MiEM |
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Dietz | |zMSU: Gift of Ronald Dietz.|uhttps://lib.msu.edu/ebookplates/view/?id=869 |
| 590 __ MSU: Gift of Ronald Dietz. |
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Faculty Books | none |
| 590 __ MSU: Stanley C. and Selma D. Hollander Faculty Book Collection. (June 2014 chg'd name) |
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Holtzman | |zMSU: Gift of Irwin T. and Shirley Holtzman.|uhttps://lib.msu.edu/ebookplates/view/?id=477 |
| 590 __ MSU: Gift of Irwin T. and Shirley Holtzman. |
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Koch, Donald | |zMSU: Gift of Donald F. Koch American Philosophy Collection.|uhttps://lib.msu.edu/ebookplates/view/?id=1001 |
| 590 __ MSU: Gift of Donald F. Koch American Philosophy Collection. |
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Koch, Henry | |zMSU: Gift of Henry C. Koch. https://lib.msu.edu/ebookplates/view/?id=25 |
| 590 __ MSU: Gift of Henry C. Koch. |
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Lockwood (Romani) | |zMSU: Gift of William G. Lockwood and Yvonne R. Lockwood.|uhttps://lib.msu.edu/ebookplates/view/?id=1003 |
| 590 __ MSU: Gift of William G. Lockwood and Yvonne R. Lockwood. OR 590 __ MSU Special Collections copy: Gift of William G. Lockwood and Yvonne R. Lockwood. |
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Lockwood (Foodways) | |zMSU: Gift of William G. Lockwood and Yvonne R. Lockwood. https://lib.msu.edu/ebookplates/view/?id=1005 |
| 590 __ MSU: Gift of William G. Lockwood and Yvonne R. Lockwood. |
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McDaniel | |zMSU: Gift of Donna Dixon McDaniel. |
| 590 __ MSU: Gift of Donna Dixon McDaniel. |
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Mulholland | |zMSU: Gift of Mary Lou Kidd and Frank Mulholland in Memory of Charles W. Mulholland |
| 590 __ MSU: Gift of Mary Lou Kidd and Frank Mulholland in Memory of Charles W. Mulholland |
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Shanghai | none |
| 590 __ MSU: Gift of Shanghai Library. |
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Staff (retired) | |zIn recognition of retiring staff [Staff name] for her service to the MSU Libraries. |
| 590 __ MSU: In Recognition of retiring staff [person's name; ex. Kriss Ostrom] for her service to the MSU Libraries. |
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Student (graduated) | |zIn recognition of MSU Libraries Student Employee, [student name], Class of [year].|uhttps://lib.msu.edu/ebookplates/list/?honor_of_grad=1 |
| 590 __ MSU: This book was selected in recognition of MSU Libraries Student Employee, [Name], Class of [year]. |
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| Wakoski MSU: Gift of Diane Wakoski.
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| 590 __ MSU: Gift of Diane Wakoski. |
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Women's Resource Center | No ebookplate. These only have a 590 gift note.
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| 590 __ MSU: Gift of the MSU Women’s Resource Center. OR 590 __MSU: G.M.KLINE DIGITAL/MEDIA copy is a gift of the MSU Women’s Resource Center. |
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Wilensky-Ritzenhein | |zMSU: Gift of Stephen P. Wilensky and Mark S. Rizenhein.|uhttps://lib.msu.edu/ebookplates/view?id=667 |
| 590 __ MSU: Gift of Stephen P. Wilensky and Mark S. Ritzenhein. 830 _0 Wilensky-Ritzenhein Gay Book Collection|5MiEM |
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Wakoski |
https://lib.msu.edu/support/ebookplates/1009
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CatMan is responsible for the addition of these notes to existing bib and/or item records.
Other special gift/series notes may be added by catalogers in separate processes.