02-20-19 (AGENDA)
Present: Joshua, Don, Autumn, Dao, Kay, Ranti, Lisa S., Lee, Lisa R., Brooke, Don T.
Regrets:
Agenda
- Approve minutes from the 2-6-19 Council meeting.
- Where could we use help in maintaining electronic resources?
Action items
- Action 1
- Action 2
- Action 3
Decisions
- Decision 1
- Decision 2
- Decision 3
TS Council notes 02-06-19
Present: Joshua, Don, Autumn, Dao, Kay, Ranti, Tim, Lucas, Nicole, Lisa S. (notes), Lisa R., Brooke
Regrets: Emily
Agenda
- Approval of 12-19-18 minutes.
- Strategic Plan input -- more details (email from Autumn dated 2/4/19) Any questions/feedback for Autumn and Kay?
- It's early in the process for the Strategic Plan Steering Committee, but they would like to gather information now, as much as possible. TS Council suggestions include data on space in the Law Library and Business Library, along with study rooms in the Main Library. Data on catalog searches. Data on electronic access problems, not only from the form, but also from calls or email messages. A question came up wondering about issues where data collection may not be possible, and the thought was to go ahead and bring them forward to the Committee. Focus groups will be needed to delve into the items that are collected; consider volunteering.
- ALA Mid-Winter Reports
- Tim, Nicole, Autumn, Lucas and Lisa R. reported on ALA. See individual reports sent to LibStaff for details.
- Re-indexing corrections completed per III. Any checking need to be done?
- If problems are found, report to Joshua & Dao.
Action items
- Action 1 Provide input to the Strategic Plan Steering Committee. Items for which data collection is possible, or not, can be included.
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TS Managers 12-19-18 (Notes)
Present: Don, Dao, Kay, Ranti, Lisa S. (notes), Brooke
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- Decision 1 Status codes "r," "f," "t" and "l" are no longer needed, and can be removed from Sierra.
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TS Council 12-05-18
Present: Joshua, Don, Autumn, Dao, Kay, Ranti, Tim, Lucas, Emily, Nicole, Lisa S., Lisa R. (notes)
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- We will keep the URIs we have now and continue to have URIs added to our catalog records by Backstage, but will not try to maintain them going forward.
- We will begin changing the solo headings “Illegal aliens” and “Aliens” to “Noncitizens.”
- Joshua will form a task group to consider how we should proceed with the related authority records and subdivided headings for "Illegal aliens" and "Aliens".
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TS Managers 11-28-18
Present: Joshua, Don, Dao, Kay, Ranti (notes), Lee, Lisa R., Brooke
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- Approved 11-7-18 minutes.
- New Rovi DVD’s and OCLC holdings.
- We have many boxes of new Rovi DVDs in Remote to be processed. Lucas's script will obtain copy from WorldCat and attach OCLC holdings for most of these as we work on them.
- Discussed the method of attaching OCLC holdings and obtaining OCLC numbers for records Lucas's script doesn't obtain from WorldCat.
- Will pursue batch loading of these records into WorldCat through a local process.
- Discussion of LC subject terms such as “Illegal Aliens” in the catalog. What are the workflow consequences for going against an LC heading. Is there room for compromise?
- Library of Congress has not implemented the changes due to Congress' objection. Joshua proposed we go ahead and adopt the change, because all the necessary formalities to implement the changes are already in place. We can do this for items already in the catalog by doing a global change. Note: we can’t always prevent new ones coming from copy cataloging, vendor record loads, and/or shelf-ready items. A regular checking to find the old subjects and replace them with the new ones would need to be done, preferably in some automatic fashion.
- Aliens would become: Noncitizens;
- Illegal Aliens would become: Noncitizens + Unauthorized immigration.
- TS Managers agreed to proceed. Law Library supports the change. Kay will bring this to EC for discussion and Library of Michigan.
- Library of Congress has not implemented the changes due to Congress' objection. Joshua proposed we go ahead and adopt the change, because all the necessary formalities to implement the changes are already in place. We can do this for items already in the catalog by doing a global change. Note: we can’t always prevent new ones coming from copy cataloging, vendor record loads, and/or shelf-ready items. A regular checking to find the old subjects and replace them with the new ones would need to be done, preferably in some automatic fashion.
- Any questions that we need to address before Lee’s departure as it relates to your unit?
- Kay will step in as temporary Fiscal Officer. Other responsibilities needs to be delegated to different staff for the time being.
- Round robin
- We will proceed with adding accessibility information on ERM records, barring the completion of the requested new ERM fields by III.
- We will proceed with adding accessibility information on ERM records, barring the completion of the requested new ERM fields by III.
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TS Council 11-7-18
Present: Joshua, Emily, Don, Dao (Notes), Kay, Tim, Lucas, Emily, Nicole, Lisa S., Lee, Lisa R. Lucas
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- Sierra test server is available now. To distinguish Sierra test from production, the test server has the word TEST in the header's view from SDA. We also pushed alternative skin in staff's login so Sierra test can be visually identified when it opens up. Systems will start to install the desktop client on staff's PC. Once that is done, we will also get a different icon for Sierra test. For now, Sierra test can be accessed through the web: https://sierra-app.lib.msu.edu/sierra/sierraweb.
- 001 field is no more protected for OCLC record import via Connexion.
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10-31-18
Present: Joshua, Don (notes), Dao, Kay, Ranti, Lisa S., Lee, Lisa R.
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- Service Level Agreement (SLA) with MSUIT
- Made some final edits on a document which will be passed on to Shawn Nicholson containing our ideas on what should be included in the library SLA's .
- Some of the ideas were listed in the TSTM notes dated 10-24-18. An additional suggestion mentioned was that the libraries will initiate and be involved in the final decision on any integrated library system (ILS) in consultation with MSUIT.
- Made some final edits on a document which will be passed on to Shawn Nicholson containing our ideas on what should be included in the library SLA's .
- "Who Does What" document
- It was agreed that the final edits will be done by November 30th, 2018.
- https://docs.google.com/spreadsheets/d/1vD4XF84DLm4X33N28G-HBXfMONtsxEbIw7znXKk3cB8/edit?usp=sharing
- Innovative Interfaces, Inc. (III) has reported that the reindexing of the Sierra database is finished.
- We found some errors in the indexing and reported them to III. Dao and Joshua will work with III to address these issues. Joshua even plans to create a "Monster Marc Record" to aid in the discovery of the indexing problems. Seems the right thing to do on Halloween!
- NISO membership renewal
- Our NISO membership is up for renewal and Kay asked us to send her our opinions on the benefits of renewing our membership. Some of the benefits mentioned at the meeting included:
- Access to free webinars
- Opportunities to serve on a NISO working group
- Early notification on NISO events
- Our NISO membership is up for renewal and Kay asked us to send her our opinions on the benefits of renewing our membership. Some of the benefits mentioned at the meeting included:
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10-24-18
Present: Joshua (notes), Don, Dao, Kay, Ranti, Lisa S., Lee, Lisa R.
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- When test server is up and running, we will stop protecting 001 field
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10-17-18
Present: Joshua, Don, Dao, Kay, Ranti, Lisa S., Lee (notes), Lisa R.
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- TS Managers will continue reviewing the TS "Who Does What" document
- Send IT SLA ideas to Dao
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TS Council 10-10-18
Present: Kay, Joshua, Dao, Lee, Tad, Ranti, Don, Nicole, Tim, Lisa S (notes), Lisa R.
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- TS tour will keep same format as past years, with tour starting at Acquisitions, and moving through all TS units for a brief overview.
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09-12-18
Present: Don, Dao, Kay, Ranti, Lisa S, Lee, Lisa R (notes)
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- TS Managers will continue reviewing the TS "Who Does What" page on Drupal.
- Ranti will create a google doc containing the current "Who Does What" content for edit collaboration
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TS Council 09-05-18
Present: Dao, Kay, Ranti (notes), Nicole, Lisa S., Lee, Lisa R., Brooke M. (Law Library)
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- Unit Heads will review their sections of the "Who Does What" page.
- Kay will ask for feedback from other Departments.
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08-29-18
Present: Joshua, Don, Dao (notes), Kay, Ranti, Lisa S., Lee, Lisa R.
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- Ranti will created the Drupal page for the 2018/2019 TS Gs & Os
- Kay will contact Emily Sanford about fine tuning our process for publishing minutes in Confluence.
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08-15-18
Present: Kay, Joshua, Don, Autumn,, Ranti, Lisa S., Lee
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- We are ok with Confluence spaces being indexed and publicly searchable (following up from 7.25.18).
- Draft notes will remain unpublished until reviewed by the group.
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7-25-18
Present: Joshua, Don, Autumn, Dao, Ranti, Lisa S., Lee, Lisa R.
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- Access to test server almost restored
- Will require two separate Sierra icons on each individual machine
- Will need to decide which staff need access and request Systems help for installations
- catalogers need access to resolve overlay errors
- team managers
- Lyudmila, Kim W., Lisa E., Anne E.
- Off-campus access will require VPN
- Dao working to ensure IT populates test with old catalog data
- we know we need data back to at least June 2016 so Acq. can complete check-in card error resolution project
- after that is complete, we can revisit question of appropriate time window for test server data
- Search engine indexing of TSTM Confluence space
- group has no huge concerns about TSTM notes being indexed
- will take back to Kay for decision
- Round robin
- Joshua
- testing of re-indexed database underway
- report expected in a few weeks
- Don
- new workflow to process cataloged but unprocessed Rovi items and retain packaging
- Lisa S.
- Huei’s replacement starting Aug 20
- Dao
- updated us on schedule
- Ranti
- Upcoming project with Heidi and Anne Swan looking at documenting accessibility in our e-resources management for e-resource records and databases
- Working with Jonah to purchase games and books about games for CAL, desired for teaching/research; how should these enter cataloging/processing workflow, what circulation approach will be taken, and what procedures do we need to write up?
- Autumn
- reminder: less availability coming up
- Backstage project for Chinese/Arabic books underway
- fleshing out Confluence documentation
- Lisa R
- struggling to keep up with all the authority work since Sue's position is vacant at the moment. Having to rely on the automated processing, even though those programs are known to work imperfectly and incompletely.
- working on the creation of local authority data for Rovi names, as a contribution to the OCLC Project Passage. But this work also suggests the possibility of creating local name authority records for Rovi band & musician names.
- Lee S.
- wrapping up final steps of fiscal close
- schedule updates
- Joshua
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TS Council 7-11-2018
Present: Joshua, Tad, Autumn, Dao, Kay, Ranti, Tim, Lucas, Emily, Nicole, Lee
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