TS Council 07-28-21
Present: Don Depoorter, Joshua Barton, Lisa Robinson, Ed Gildner, Ranti Junus, Lisa Smith, Lucas Mak, Emily Sanford, Tim Kiser, Kay Granskog (notes)
Regrets: Autumn Faulkner, Dao Gong, Nicole Smeltekop
Agenda
See Journal of Italian cinema & media studies in Sierra and FOLIO. (You can search by b14008471x in both systems). Ranti will explain better but this is a e-title ordered in Sierra after Serials Solutions. It is available via HLM but the bib record is in the Sierra catalog. This is a transition workflow but we will also want to discuss the pros and cons of having a record in Inventory for these. What other questions are related to this? Discussion: Discovered the root problem is that if we plan to track e-resources solely in EDS, creating an Inventory record in FOLIO at the point of order will create a duplicate and incomplete record. ACTION: Lisa Smith will create a list of all inventory records that should not exist either because they will cause a duplicate record or because they were suppressed in Sierra and will need to continue to be suppressed in FOLIO, and when complete, will send it to Molly Driscoll, EBSCO to delete them.
Wide discussion ensued around the implications of not having a robust set of metadata (such as is found in OCLC) available for searching e-resources and the effect this will have for patrons but also for catalogers who seek to place new materials in the context of the entire holdings of the libraries both for subject analysis and for classification purposes. The lack of a left anchored browse function is a serious deficiency that is unlikely to be overcome with currently capabilities.
Granskog requested that we continue to wait until we actually see an example of the custom databases EBSCO has proposed. Granskog also reported on a meeting with EBSCO’s Mike Napoleone, product owner for GoPac, EBSCO’s nascent OPAC product. It does represent some improvements but it does not improve the left anchored browse situation. This lack was clearly reported to Mike.
Granskog explained the proposed process for migrating Inventory records corresponding to already migrated orders. In brief, only order related inventory records exist in the production tenant. At the point we expect to migrate the entire Sierra database, EBSCO will harvest a list of all of the Sierra bib record numbers in production and create a spreadsheet for us. We will upload these bib numbers to a create list and will export the bib records in their own batch to be overlaid in FOLIO. We will also create a new suppression code, Overlaid in FOLIO, and globally add this code to all bib records that were overlaid. The code will keep us from sending the same records to be added.
ACTION: Granskog will remind Molly of our desire to have a session explaining what metadata is included in HLM/EDS and what our ability to improve it is.
TS Managers 08-18-21
Present: Don Depoorter, Joshua Barton, Lisa Robinson, Ranti Junus, Lisa Smith, Dao Gong, Adam DeWitt, Kay Granskog (notes)
Regrets: Autumn Faulkner, Ed Gildner
Agenda:
Implications and procedure for adding bib records to Sierra for e-book orders specifically ordered by selectors - Lisa Smith. Smith provided an example where a bib records had been added without an order record. In the past we have tried to always have some record attached for display. Granskog asked for other concerns which resulted in these decisions:
Because it is e-only and temporary, we will not attach a record.
A 977 field will be added with a note “nofolio” included so these records can be excluded from migration.
Records will NOT have a bib cdate added.
Barton will create a set of constant data to use when exporting a record from Connexion.
Discussion on item and holdings mapping for migration - Joshua Barton.
TS Managers 08-25-21
Present: Joshua Barton, Ed Gildner, Lisa Robinson, Ranti Junus, Lisa Smith, Dao Gong, Adam DeWitt, Kay Granskog (notes)
Regrets: Don Depoorter, Autumn Faulkner
Agenda:
Approve minutes
(not done)
Banker Boxes - Kay
TS no longer needs to store extra banker boxes previously used for Rovi materials
Space needs for TS. Granskog asked if our year physically separated from each other has changed how we view office space for the unit. Factors considered:
Differences in opinion exist based on how much of the daily work requires working with physical materials
It is unclear how FOLIO implementation will affect our need to easily communicate with other TS units
It would be nice to have some soundproof conference spaces closer to the unit
In general, it is nice to keep all of Technical Services together with some exceptions for folks to be able to work close to the collection they catalog
Discussed Marcive records. In the past this company has asked that there records not be shared with OCLC. Do they feel the same about EDS? Granskog will investigate how these records arrive since part of the records are for e-resources and part for print in relation to what we need for FOLIO/EDS. Robinson asked about Lexis Nexis records too because of their stance on record agreements. Barton reminded that record quality improvements have been made before we loaded vendor records into Sierra.
TS Council 09-01-21
Present: , Joshua Barton, Don Depoorter, Autumn Faulkner, Ed Gildner, Dao Gong, Ranti Junus, Tim Kiser, Lucas Mak, Emily Sanford, Nicole Smeltekop, Lisa Smith, Kay Granskog (notes)
Regrets: Lisa Robinson
Agenda
Approve minutes and assign someone to take them today See: https://msults.atlassian.net/wiki/spaces/TSTM/pages/edit-v2/2045968385
Published these and asked all to go back and check them.
Mapping items and holdings discussion of where we might be able to help.
Barton reviewed progress on the Sierra mapping documents. There are some fields that TS members can help investigate.
Granskog will analyze the MSU Libraries use of the checkin “Indentity” field looking for contents beyond copy numbers.
CheckInfo and Check-in fields deal with checkin cards. Dewitt discovered you can export the contents of these fields. This will need review. If possible, we would like to ask these not to map in iteration one.
Other
Depoorter reported that all of the Rovi records we intend to send to Internet Archive have been suppressed and a list of items we intend to keep has been created in advance of a project to pull them.
Kiser and Robinson are working on another project for map call numbers. These numbers are being stored in MARC field 097. Please do not delete these!
Smeltekop is a part of a taskforce looking at ROVI adult materials and if these will be sent to Internet Archives or kept.
TS Managers 09-15-21
Present: Joshua Barton (notes), Don Depoorter, Autumn Faulkner, Ed Gildner, Lisa Robinson, Ranti Junus, Dao Gong, Adam DeWitt, Kay Granskog
Regrets: Lisa Smith
Agenda
Approval of minutes
Approved
LED Lights and what is turned on or off
Turning off individual bulbs was disallowed temporarily because of a project; this is available again now
Lights in southwest corner of W106 largely dimmed by staff requests to Facilities
Feedback from staff makes it seem like current setup is okay
Do not contribute to FOLIO note - is the 977 field in the bib record working and should we begin identifying other records we won’t contribute in a uniform way? Such as Serials Solutions records?
Definitive decisions on what should/shouldn’t be handled in Inventory vs. just EDS will be informed by what test custom catalog in EDS looks like and how it handles e-resources with relation to custom catalog. This EDS setup is still in the works.
New e-resource record loads: our goal is to have these handled on the EDS side; we’re trying to see if EBSCO is covering this appropriately for us. In the meantime, we have loaded some e-resource packages to Sierra, though these should’ve been given to EBSCO to load to EDS instead. Need to clear this up and internally clarify our plan here.
To see what is being submitted to HLM, can look in the eHoldings app in FOLIO, but individuals need to be given access.
Holding certain e-resources back from Inventory would have description and authority control implications. MSU theses, for example, won’t be fully described outside of the existing workflow that generates MARC records - this workflow would flow through Inventory. If Naxos records were held back, this would eliminate some authority control work done on Inventory side, but would reduce the end quality of the headings in the records.
Group discussed what has/hasn’t been sent to EBSCO to be loaded to custom database layer in EDS. Don has made these submissions. Will connect with Ranti to start to evaluate what is/isn’t showing up in EDS now that these have been submitted. E.g. Kanopy isn’t showing in EDS yet, even though it’s been loaded. Need answers from EBSCO on this.
TS Council 10-06-21
Present: Joshua Barton, Adam DeWitt, Autumn Faulkner, Ed Gildner, Dao Gong, Ranti Junus, Tim Kiser, Lucas Mak, Emily Sanford, Nicole Smeltekop, Lisa Smith, Kay Granskog
Regrets: Don Depoorter
Agenda
Approve 9-15-21 minutes
FOLIO
Kay turned off tags. Did this cause a problem?
Receiving monographs. Lisa S will demonstrate so you can see some of the questions they are encountering that may affect workflow later.
Imessage = d item records. There were 153,532 item records that are coded Imessage = d which means that when we moved to Millennium from Notis, there was no item record for a title. Should we wholesale move them over to FOLIO? Some information: of these records, 116,916 are for Special Collections leaving 36,616 for all other locations. Another 17,090 are for the Voice, 11,008 are for Main, and 2,081 are for Government Documents.
Comments from everyone about where we are with Theo’s attempt to refresh.
Group thoughts on cat sep, anals, and set add checkin card information and what to keep.
Example of each: set add c11150543; cat seps c11397470; Anals c1102740x