Summary: This procedure outlines how catalogers working on Special Collections (SPC) materials can page already cataloged materials from SPC for review at their desks when needed for cataloging purposes.
Creating a request
- Using the library's OPAC, navigate to the bibliographic record for the item(s) needed.
- Under "Status" click the purple "Get It" button.
- Clicking the "Get It" button will redirect to a webpage with a summary of the bibliographic information and a link in green that says, "Request the item."
Ignore the text above the link that mentions "viewing in the SPC Reading Room" as this overridden is by Covid protocols and the fact that it is a cataloger requesting the materials for use at their desks.
- Clicking the "Request the item link will prompt the user to login. Select the logon option for MSU Students, Faculty, and Staff using an MSU NetID and password.
- Once logged in, a webpage with detailed instructions on "How to Request Material" will display. Below the instructions, the system will have populated fields with information from the bibliographic record, such as call number, title, etc. If a specific volume or issue is needed, the information can be entered in the appropriate field.
- A date for viewing the material is a required field. Click the small calendar icon to open the calendar and select a preferred date.
During pandemic operations, the Special Collections staff have set a five-day window to have time to pull material. A date earlier than five days cannot be selected at this time.
- In the "Special Requests/Questions" box of the form, catalogers can indicate to SPC staff that they are requesting the item(s) for cataloging and will be picking it/them up from SPC.
This procedure was composed by Special Collections staff in fall 2021 for use in the Sierra-backed OPAC during COVID-19 protocols. It may be temporary and is subject to change.
Materials are checked out to the individual cataloger in SPC's Aeon system. Each cataloger is responsible for the care and return of materials to SPC.
Return envelopes, call number flags, and all associated paperwork with the materials to SPC, even if those need to be updated because of a change in call number, etc. as SPC reuses these materials.