Rovi (vinyl)

Summary: These procedures deal with cataloging of "new" Rovi donations of vinyl albums. Due to the shelving and circulation decisions around this particular format, special cataloging treatment is required.

Cataloging

• Use the OCLC authorization dedicated to Rovi materials (institutional code EEMRV)
• Bib record:
  • location code rv
  • suppression code n
  • 099 Vinyl [accession number] (see below)
  • 830 _0 Rovi Media Collection. ‡p Music. ‡p Vinyl. ‡5 MiEM
• Item record:
  • location code rvvin
  • iType 7 (14-day circulation period)
  • workstat coporigaudoxxx or copcopyaudoxxx

Accession number creation

Use this modified cutter system to create accession numbers. This system will permit alphabetical filing by artist and then by album title.

	artist name	album title	example
person	first 3 letters of last name	+ first letter of album title	Boy Crazy and Single(s) /  Lydia Loveless cutter on LovB 099 Vinyl L683
corporate body	first 3 letters of group name (skip initial articles)	+ first letter of album title	Frances the Mute / The Mars Volta cutter on MarF 099 Vinyl M374
no primary artist		first 3 letters of album title	Hamilton: The Original Broadway Cast Recording cutter on Ham 099 Vinyl H36

• Generally use the individual artist or group name as the main entry, regardless of their placement in the 1XX or 7XX
• For soundtracks and other compilations that don't have a clear primary artist or group, use title main entry
• If unclear, use cataloger's judgment and the guiding principle of what patrons are most likely to look for; consult with Asst Head and Head of CMS as needed
• In line with typical shelflisting practice, adjust and expand cutters as needed to accomplish logical filing order within existing titles

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Supplementary materials

Given the nature of materials sent to the Rovi Corporation, many of these albums are accompanied by bonus or promotional materials. 

• Digital downloads → set aside/collect
• Hype stickers and other ephemera → store separately following existing Rovi packaging workflows (see below)
• Lyric sheets → retain with album

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Processing

• Apply tattle tape to the inside of the record sleeve, as close to the bottom of the sleeve as possible. 
• Per these instructions, create appropriate notes and routing for any supplementary materials not remaining with the piece (see above). 
• Otherwise, typical sound recording processing procedures apply
  • This includes staff notes regarding inserts or extra pieces like lyric sheets, which will circulate with the album

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