Copy cataloging sheet maps

Summary: This page describes actions taken in Connexion when copy cataloging sheet maps, after usable copy has been found.

Content to add to the master record

• These are good to add to the master record in OCLC:

  • bounding box coordinates where lacking and when appropriate, in 034 and 255 fields

    • Note: add ǂ2 bound at the end of the 034 when Klokan Bounding Box tool is used
• Appropriate LCGFT headings in 655_7 fields (in straightforward cases)
  • F11 controls these individually
• Spelling/typo corrections.

After making 034/255/655/spelling edits

• Alt+F11 to Replace record and update holdings
  • Alternatively: Alt+F10 to replace record, F8 to update holdings.
    

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Local edits

• Remaining changes to the record are specific to our catalog only. The OCLC master record shouldn’t be replaced from this point forward.

• Additions:

  • Add 090 field for LC call number (any existing 090 field can be deleted/replaced).

  • Add 099 field for AGS number

  • Add 949 field with item creation codes and work stats
• Removals: (Alt+Delete to delete fields):
  • 530 fields referring to digital versions of a paper map
    • Example language in a 530 field: “Available also through the Library of Congress Web site as a raster image.”
  • 856 fields containing URLs pointing to digital versions of a paper map
  • 655s IF they contain “FAST” terms that duplicate 655s containing LCGFTs
    • Example: If a record contains both:
      • 655_7 Maps. ǂ2 lcgft
      • 655_7 Maps. ǂ2 fast ǂ0 (OCoLC)fst01423704
      • Delete the field containing the FAST heading.
      • (Non-duplicative 655 FAST fields, and FAST terms in fields 650/651/etc, may be left alone.)

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Final steps and export

• Spellcheck (F7)
  
• Export to Sierra (F5)
  

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