Summary: This procedure is no longer in use. See more current procedures on cataloging Oversize items.

Oversize-Fine Arts/Art

The size to determine oversize material for Fine Arts - Art is the same as the size used for the Main collection titles.

• To determine the size of the book, use the size found in the MARC 300 descriptive field.  The book is considered oversize if any of the following is true:
  • The book is greater than 30 cm in height (300 $c is greater than 30)
  • The book is greater than 30 cm in width (300 $c<height> x <width> where width is greater than 30)
  • The book is BOTH 24 cm in height AND 24 cm in width, or greater (300 $c24 x 24 cm or greater)

• Write the call number inside the book:

1. Reserve is the only Art oversize location. Reserve oversize books need folio added to the call number. All other oversize Art books are shelved with the Main oversize books.

2. Folio instructions for Art Reserve materials that measure oversize:
   1. Insert |ffolio|a to the front of the call number in the cataloged record.
      
      1. Insert |ffolio|a and the call number into When the record has other items that have multiple volumes or branch locations do not have oversize collection designations. 

   2. Do not use f. in the call number.

   3. Write the word folio at the end, or the last line of the call number.

   4. Stamp the location Art Library above the call number in the book.

   5. Labeling will type the word folio in the last line on the the call number label. The appearance of the word folio will provide shelving information for staff in the Fine Arts Library.

• Use the Art reserve location code in the item record. There is no separate Fine Arts Oversize location to use in a record exported into our catalog.

• When the piece reaches the barcoding point, the word folio (|ffolio|a) will be placed at the beginning of the call number field; either 050 or 090, by the barcoding student. The student will know to make this addition to the record by the presence of the word folio at the end of the call number on the label. Adding the word at this time, means the word displays preceding the call number in our catalog, but it does not affect indexing or retrieving of the record by the call number.

• The appearance of the word folio at the beginning of the call number, directs users to the appropriate area in Fine Arts to retrieve the piece. Staff in Fine Arts have been consulted and there isn't a problem with the word folio in front of the call number in the catalog and at the end of the call number on the book label.