TSTM notes 2018-2019

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TS Council 7-11-2018 (DRAFT)

Present: Joshua, Tad, Autumn, Dao, Kay, Ranti, Tim, Lucas, Emily, Nicole, Lee

Regrets: Don, Lisa S., Lisa R.

Agenda

Update on uniform time reporting idea
- white boards not an option because of marker dust on fabric
- other things to consider
  - paper notepads, pins
  - doors for cubicles would allow mounting whiteboards
Confluence location for TS minutes (Autumn)
- switching to maintaining TSTM notes in Confluence
- keeping space publicly viewable for lib staff, but not posting link to space anywhere except intranet
- check on web crawling!
- THE MOLLY BROWN PAPERS
Feedback Kay can share with incoming director Joe Salem
- for instance, Kay assumes we’d like to maintain current pro dev funding levels
- anything else?
  - maintain 7a-7p working hrs
  - prox card entry to TS instead of keys?
  - dearth of language expertise in cataloging across the field, possibility of hiring someone with advanced degrees but no MLIS
  - would like to retain “Technical Services” name
  - commitment to cataloging at full levels and national cooperative cataloging
  - commitment to continued authority control and identity management
  - Kay would like a hosted ILS to prevent further delays of implementation or fixes as a result of dependency on university ITS
  - keep thinking, send other thoughts Kay’s way
Interesting thoughts from ALA
- Tad (RBMS preconference)
  - helped lead discussion group for newer professionals seeking full time work
  - learned a lot about other institutions’ projects, especially around underrepresented groups and collections
    - Smith College — $5000 a year set aside, let class groups propose purchase of certain materials
  - Emily
    - RDA Forum
      - numbering issue still controversial
      - spring 2019 as potential launch
    - did a lot w ALCTS, upcoming realignment discussion and survey results
      - working groups looking at budget/finance and communication/planning
      - report planned for Midwinter
      - discussions about possible LITA/ALCTS forum instead of Midwinter
  - Ranti
    - LITA perspective on realignment
      - some concerns about incorporating LLAMA, LITA’s flat structure as opposed to ALCTS’ sections and committees at different levels
    - session on presenting digital collections
      - noticing other institutions have metadata folks really enmeshed within traditional cataloging units instead of highly separate roles and units like we do
  - Tim
    - whenever beta Toolkit is launched, groups like PCC will have to decide on individual basis when/how to adopt (and also will need to tackle revision of policy statements)
    - preconference on proposing new LC classification numbers
      - some questions about success of proposals if related only to retrospective projects?
  - Lucas
    - heard suggestion for returning Midwinter to business meetings only, no programming
    - MARC Advisory Committee meeting; passed two proposals related to accessibility
      - 041 for AV materials; also 341 and 342
      - PCC discussion about use of $2 in 1XX and 7XX to indicate source of identifier (would aid with reconciliation)
      - British Lib opposed because identity management shouldn’t make use of preferred strings
    - LC presentation on non-Latin scripts in BF descriptions
    - U of Fla used vendor to apply JSTOR subject vocabs to resources via machine learning processes
    - U of Fla including articles by their own faculty from open access journals in institutional repository—getting metadata from Elsevier; accepted manuscripts next on the list
    - AI lab by U of Rhode Island
      - lab set up with College of Engineering; AI being used for abstracting and indexing, feature detection and content extraction
  - Dao
    - heard Innovative is investing $25m in software development
    - lots of discussion about data privacy, security
    - increased usage of Kbar (?) in knowledge bases
    - Syndetic purchased by ProQuest, new enhancements added to product
  - Joshua
    - cataloging lab by Violet Fox
      - tackling changes to LCSH in a collective way
      - BTAA thinking about collective proposals also
    - trying to resolve issue with OCLC WCP sending us minimal records, but with call numbers pulled from more desirable full level records
  - Lee
    - BTAA trying to resolve issue of rising costs with Kanopy’s PDA service; meeting some resistance from their executive leadership, who doesn’t want to work with consortiums
    - three libraries preparing to go live with Folio
    - updates coming to issn.org
  - Kay
    - presentation on implementing meditation rooms (something we’re thinking about here)
      - challenges with naming them!
      - location of restrooms a factor (washing feet)
      - Duke has two rooms — one for prayer/reflection, one for wellbeing (stuff like yoga, etc)
Re-indexing done. Time to check results.
- Joshua suggests taking spreadsheet and divvying up among TSTM to test

Action items

Autumn – check on web crawling of Confluence TSTM space

Decisions

The new Confluence space for meeting notes looks good; we will use it going forward
Instead of emailing drafts of minutes to other attendees and asking for edits, notes will instead be reviewed and approved at the beginning of each meeting

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Description	Due date
Action 1 Dao will update status codes "r," "f," "t" and "l" to an appropriate status, and then remove the codes from Sierra.
TS Managers will continue reviewing the TS "Who Does What" document
TS Managers will continue reviewing the TS "Who Does What" page on Drupal.
Unit Heads will review their sections of the "Who Does What" page.
Kay will ask for feedback from other Departments.
Kay will contact Emily Sanford about fine tuning our process for publishing minutes in Confluence.
Send IT SLA ideas to Dao
Various managers – edit Confluence procedures to replace names of retirees

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