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ROVI New DVD & Blu-Ray Processing

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Summary: DRAFT procedure for processing of ROVI DVDs and Blu-Rays received after the original archive donation in 2015. Generally, these are materials published after December 2014. 

This procedure is being drafted as of October 2018 and is not to be utilized until announced.


Things to know

  • Some items will be new to the library, others will be Rovi adds to existing locations (e.g. DMC). Either way, records should be evaluated along the rubric below.

  • Some records will be acquired as copy from OCLC and will include OCLC numbers in 001 and 035.

  • Other records will be generated with automation and will lack OCLC numbers. These are known as Phase 3 records. They are still be evaluated along the same rubric as OCLC copy.

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Adds

  • Adds will be identified by finding MULTI locations in the bib (RV and another location; RV will be the added location).
  • Records for adds should be evaluated along the same rubric as the Cataloging step below
  • Additional 886s for RV piece may be required; if so, a matching v-tag in the rvdvd item record will also be required.

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Cataloging

Review bib record for each piece

  • Search each piece by UPC code in Sierra (i ISN index).
  • Check for matches, discrepancies, and make small edits as instructed.
  • Send all flagged pieces to NEWROVI problem shelves.
Record fieldRecord contentAccept or don't accept?Action

Fixed fields

LEADER Mat type

(expand with Ctrl+r)

ACCEPT

  • g

Flag any other

Fixed fields

LEADER Enc levl

(expand with Ctrl+r)

ACCEPT

  • I, K, 1, 4, blank, 7, 8
Flag any other
Fixed fields

008 Lang

(expand with Ctrl+r)

ACCEPT

  • matching language code

Flag

  • empty lang fields
  • zxx
  • und

245 $a, $b title information, $n part/section


CHECK FOR

  • match between piece and record

Flag any major discrepancies (e.g. different title, different season number for TV series)

Note that title information in $a or $b may not exactly match piece, depending on whether disc or container has been chosen as source of title

250 edition statement


CHECK FOR

  • match between piece and record

Flag any discrepancies

260 or 264 publisher

$b publisher name

CHECK FOR

  • match between name in record and anywhere on piece

Flag if name in record is found nowhere on the piece

260 or 264 publication and copyright date

260 $c publication date

OR

264 _1 $c
publication date

264 _4 $c
copyright date

CHECK FOR

  • match between piece and record

Flag discrepancies in years, BUT accept date in record when container or piece have no date

300

  • $a number of discs
  • $e accompanying material

CHECK FOR

  • match between piece and record

A typical 300 might look like:

  • 1 videodisc (94 min.) : $b sound, color ; $c 4 3/4 in. + $e 1 booklet (40 pages : illustrations ; 17 cm)

Flag if there is a discrepancy between number of pieces (e.g. videodiscs)

Flag if substantive accompanying material is omitted from $e (e.g. a booklet of 10 or more pages)

Flag any other significant discrepancies

NTSC/PAL and Region Codes346$b, 347$b, 347$e, 538

IF container indicates piece is PAL or Regions 2-6

ACCEPT

  • Matching data in 34Xs or 538.

Flag any PAL or Region 2-6 pieces that lack matching data in 34X or 538.

Videodisc formatsUsually 347 and/or 538

IF container or disc indicate Blu-Ray or a Blu-Ray / DVD combination

ACCPT

  • Matching data somewhere in record (usually 347 or 538)
Flag any discrepancies
546 languages and subtitles$a

ACCEPT

  • (approximate) matches between record and piece

Flag any that have substantive discrepancies between record and piece (e.g. many subtitle languages listed on piece, but not in record)

6X0 subjectsAny 6X0 field

IF a 655 contains Documentary or Nonfiction

ACCEPT

  • At least 1 6X0_0
Flag any records with Documentary or Nonfiction in 655 that DON'T also have a 6X0_0
866 for multi-disc items

ADD

  • A disc holdings statement for multi disc items
  • For example: 866 _0 disc 1-disc 3
Flag any complex pieces
Item records for multi-disc itemsItem record v tag

ADD

  • A disc holdings statement to match that of the 866 in bib record
  • For example: v  disc 1-disc 3
Flag any complex pieces
880 fields could be linked to 1XX, 24X, 250, and others

ACCEPT IF

  • fields appear to link properly

These fields link together fields that contain non-Roman characters and their transliterations. They are desirable in the catalog!

  • Link any broken fields if feasible
  • Flag complex problems


Complete cataloging for all unflagged pieces

  • Update cat date in bib record.
  • Attach item record with appropriate workstat. item records will already be generated. what do we need to have checked in them?
  • Place pieces in video boxes until filled.
  • Deliver filled video boxes to CatMan.

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Physical Processing

  • CatMan will generate 099 call number
  • CatMan add 099 material designator: VideoDVD or Blu-Ray Video
  • Substep c

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Policies

ContactJoshua Barton
TeamCMS
Updated
CreatedOctober 2018

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