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Summary: This procedure applies to several different situations in which TS staff might be editing an existing Rovi record:. For multi-disc rovi items, see the Rovi multi-disc DVD project procedure. Anchor top top
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Editing ROVI records
There are several different situations in which TS staff might be editing an existing Rovi record:
- corrections to patron-requested items
- adding regular ordered materials to existing Rovi records
- special projects
- note that more detailed procedures also exist for the Rovi multi-disc DVD project
Staff will encounter two different types of Rovi records:
- Phase 3 record*--> 001 has Rovi number with "rovi" prefix, description is minimal or even incorrect
- full-level record --> 001 has OCLC number, appears complete and correct
Different situations call for different treatment. See below for details.
Obtaining ROVI items
Unless adding ordered items to full-level Rovi records, catalogers will need the item in hand when editing Rovi records.
CatMan will deliver patron-requested items. All others must be pulled by catalogers.
To pull Rovi items:
- locate in Rovi cabinets in basement storage area
- change item record status to "r"
- this prevents patrons from requesting the item while it's at your desk
When finished:
- change item record status back to "blank" for available
- carefully refile Rovi item in cabinet
- if misfiled, item will likely be lost for eternity
Making record edits
- Treat extensive edits as copy or original cataloging:
- overlay from OCLC
- attach EEMRV holdings using the provided Rovi OCLC authorization***
- do not preserve original cat date in Sierra
- in existing Rovi item record, add workstat <xxxcopyrovixxx> or <xxxorigrovixxx>
- include piece count as necessary; ex: <xxxcopyrovixxx,3>
- include piece count as necessary; ex: <xxxcopyrovixxx,3>
- If making extensive edits AND adding new copy of item:
- add workstat <xxxcopyrovixxx> or <xxxorigrovixxx> to existing Rovi item record
- use conventional workstat for added copy item record
- If only minimal editing is required, work in Sierra and do not overlay
- no need to track edits on previously used patron request spreadsheet
| Field | If making extensive corrections or bringing in new bib | If adding to full-level record or making minimal corrections to bib |
|---|---|---|
| Sierra bib location | overlay process will handle | add mu or dm as needed |
| 001 (repeated 001s are not acceptable) | remove Rovi-specific 001 if overlaying with full-level OCLC record | leave as is |
035 (repeated 035s are acceptable) | preserve (by transferring to OCLC record) | leave as is |
| 049 | EEMRV | leave existing ROVI code, add $a EEMM or $a EEM7 if needed |
| 099 | preserve | replace with non-Rovi call number (Rovi call no. will be retained in Rovi item record) |
| 830 | preserve | leave as is |
| item record | N/A | add mu or dm location code as needed move non-Rovi item record to top of list |
*Phase 3 Rovi records are brief records generated from Rovi-supplied metadata. They were created in cases where the Phase 2 automated search could not find a match for the Rovi item’s UPC in OCLC. Given that UPCs are not always provided in catalog records, it is possible that matching OCLC copy does exist for some Phase 3 records. Additionally, some Phase 3 music records will be enhanced automatically with metadata from Discogs.com and Musicbrainz (Phase 4). Any Phase 3 music records manually enhanced by catalogers will be excluded from this automated process using the spreadsheet mentioned above.
**Previously, Rovi edits for patron-requested items were tracked on this spreadsheet.
***Previously, we did not attach holdings to Rovi records because of lending concerns. Now holdings may be attached using an authorized Rovi OCLC login, which generates the holdings code EEMRV.
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