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Summary: Guide for catalogers on OCLC local holdings codes in the 049 field, which are associated with MSUL locations and collections and are to be used in OCLC and Sierrarecords at the point of export.
About the 049
Contains aThe 049 code is a non-MARC 4-character code that identifies one location or collection within the MSU Libraries
- Catalogers must change the code in the 049 if the location of the item being cataloged is different from EEMR
, and its most important functions happen at the point of cataloging. The 049:
- triggers some OCLC holdings functionality in the WorldCat database (upon setting holdings)
- is used by Sierra to automatically generate the bib record location code (upon export)
- Example: Exporting from OCLC with 049 of EEMB results in bib location code of bu in Sierra record
- in some cases, the 049 code does not generate the correct Sierra location code, and these must be changed manually in Sierra after export (see chart below)
- defaults to EEMR when editing a record in Connexion
- is not preserved in the OCLC master record
- is retained in exported record in Sierra
- but serves no function in our local database, aside from incidental inventory and reporting purposes
- but serves no function in our local database, aside from incidental inventory and reporting purposes
If upon the point of cataloging you include an incorrect 049 code, the consequences are minimal. You will just need to:
- remove holdings from the OCLC master record, correct the 049, and reattach holdings
- adjust the bib location field in the Sierra record to reflect the correct location in our local catalog
- adjust the 049 in our local catalog
- while this step isn't technically necessary for any Sierra functionality, it reduces confusion
Locations & their 049 codes
This is a condensed listing for cataloger reference. For a full chart of all special record codes (049, bib, item, etc.) associated with specific catalog locations, see Location chart.
| Online Catalog Public Display | 049 field code |
|---|---|
| MSU AFRICANA REF, 2 EAST | QEMJ |
| MSU BIBLIOGRAPHERS:ASK AT DSK | EEM3 |
| MSU BROWSING COLL, 1 EAST | EEMD |
| MSU BUSINESS LIBRARY | EEMB |
| MSU CAREER COLL, 1 EAST | QEMF |
| MSU CESAR CHAVEZ COLL, 1 WEST | QEMN |
| MSU DIGITAL/MEDIA, 4 WEST | EEM7(old av) QEMI (old so) |
| MSU FINE ARTS - ART | EEMA |
| MSU FINE ARTS - MUSIC | EEMM |
| MSU GOV DOCS, 3 WEST | EEM1 |
| MSU GPO MARCIVE TAPE LOADS | QEMX (fiche) QEMY (print & electronic) |
| MSU GULL LAKE LIB | EEML |
| MSU FACULTY BOOK COLL | EEMR* |
| MSU MAIN LIBRARY | EEMR,EEMS |
| MSU DISSERTATIONS & THESES: MAIN, BASEMENT CTR | EEMT |
| MSU MAP LIBRARY, 3 WEST | EEMZ |
| MSU MATHEMATICS LIB | EEMO |
| MSU MICROFORMS, 2 WEST | Microcard - EEM* Microfiche - EEM# Microfilm - EEM= Microprint - EEM% Microguide - EEM6 |
| MSU NEWSPAPERS, 2 WEST | EEMR* |
| MSU ONLINE RESOURCE - websites, MSU digitized materials, "free" sites, bibliographer initiated cataloging | QEMO |
| MSU ONLINE RESOURCE - materials we pay for | QEMP |
| MSU OVERSIZE BOOKS | QEMS |
| MSU REFERENCE, 1 CENTER | QEMG |
| MSU SPECIAL COLLECTIONS | EEMJ |
| MSU TECH SERVICES: ASK AT DESK | EEM8 |
| MSU TRAVEL COLLECTION, 1 EAST | QEME |
| MSU TURFGRASS, 3 WEST | QEML |
| MSU VINCENT VOICE LIB, 4 WEST | EEMX |
*These locations do not have a unique 4-letter cataloging code. Use EEMR and after export, change the bib location to the correct two-letter code.
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