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Summary: DRAFT procedure for processing of ROVI DVDs and Blu-Rays received after the original archive donation in 2015. Generally, these are materials published after December 2014. Anchor top top
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This procedure is being drafted as of October 2018 and is not to be utilized until announced. |
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Things to know
Some items will be new to the library, others will be Rovi adds to existing locations (e.g. DMC). Either way, records should be evaluated along the rubric below.
Some records will be acquired as copy from OCLC and will include OCLC numbers in 001 and 035.
- Other records will be generated with automation and will lack OCLC numbers. These are known as Phase 3 records. They are still be evaluated along the same rubric as OCLC copy.
Adds
- Substep a
- Substep b
- Substep c
Cataloging
Review bib record for each
bookpiece
- Check for matches, discrepancies, and make small edits as instructed.Consult the Copy Cataloging Troubleshooting Guide for more tips.
- Send all flagged books pieces to shelf-ready NEWROVI problem shelves.
| Record field | Record content | Accept or don't accept? | Action | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
Fixed fields | Mat type | ACCEPT
| Flag any other | ||||||||
| Fixed fields | Lang | ACCEPT
| Flag
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Fixed fields | Enc levl | ACCEPT
| Flag any other | 001 control number | ACCEPT
| Flag numbers beginning with "ROVI"006 | 007 | 035 control number | ACCEPT
| Will we be getting ROVI system numbers from this process? If not, do we want to insert our locally-devised location numbers here (as well as in 099)? | |
099 call number | III field tag | ACCEPT
DON'T ACCEPT
| If needed, change 099 tag to c for call number | ||||||||
| 099 call number | Call number material designator | ACCEPT
| Ensure that material designator at end of call number matches the format of the piece: VideoDVD (for DVD) or Blu-Ray Video (for Blu-ray). Add or change if needed. | ||||||||
245 $a, $b title information, $n part/section | CHECK FOR
| Flag any major discrepancies (e.g. different title, different season number for TV series) Note that titles in $a may not exactly match piece, depending on whether disc or container has been chosen as source of title | |||||||||
250 edition statement | CHECK FOR
| Flag any discrepancies | |||||||||
260 or 264 publisher | $b publisher name | CHECK FOR
| Flag if name in record is found nowhere on the piece | ||||||||
260 or 264 publication and copyright date | 260 $c publication date OR 264 _1 $c 264 _4 $c | CHECK FOR
| Flag discrepancies , including one-year differences300in years, BUT accept date in record when container or piece have no date | ||||||||
300 how do we frame the DVD vs Blu-Ray vs Combo here? I don't know what kind of data processors are typically going to see. --JB |
| CHECK FOR
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490/8XX series | 490 0_ | ACCEPT
DON'T ACCEPT
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do we care about series in these records? | ||||||||
| 490/8XX SER | 490 1_/8XX pair | ACCEPT IF
| Flag if 8XX has $5 | ||||||||
| 6X0 subjects | anything we want to check / reject? | 6X5 genres | anything we want to check / reject?NTSC/PAL and Region Codes | 346$b, 347$b, 347$e, 538 | IF container indicates piece is PAL or Regions 2-6 ACCEPT
| Flag any PAL or Region 2-6 pieces that lack matching data in 34X or 538. | |||||
| 546 languages and subtitles | $a | ACCEPT
| Flag any that have substantive discrepancies between record and piece (e.g. many subtitle languages listed on piece, but not in record) | ||||||||
| 6X0 subjects | flag nonfiction DVDs with no subjects? how do we help processors distinguish between fic/nonfic? | ||||||||||
| 866 for multi-disc items | ADD
| Flag any complex pieces | |||||||||
| 880 fields | could be linked to 1XX, 24X, 250, and others | ACCEPT IF
| These fields link together fields that contain non-Roman characters and their transliterations. They are desirable in the catalog!
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Complete cataloging for all unflagged pieces
- Update cat date in bib record.
- Attach item record with appropriate workstat. item records will already be generated. what do we need to have checked in them?
- Place pieces in video boxes until filled.
- Deliver filled video boxes to CatMan.
Step 3
- Substep a
- Substep b
- Substep c
Step 4
Physical Processing
- CatMan will generate 099 call number
- CatMan add 099 material designator: VideoDVD or Blu-Ray Video
- Substep c
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