ROVI New DVD & Blu-Ray Processing

Summary: DRAFT procedure for processing of ROVI DVDs and Blu-Rays received after the original archive donation in 2015. Generally, these are materials published after December 2014.

This procedure is being drafted as of October 2018 and is not to be utilized until announced.

Step 1

Substep a
Substep b
Substep c

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Cataloging

Review bib record for each book

Check for matches, discrepancies, and make small edits as instructed.
Consult the Copy Cataloging Troubleshooting Guide for more tips.
Send all flagged books to shelf-ready problem shelves.

Record field	Record content	Accept or don't accept?	Action
Fixed fields	Mat type	ACCEPT g	Flag any other
Fixed fields	Lang	ACCEPT matching language code	Flag empty lang fields
Fixed fields	Enc levl	ACCEPT I, 1, 4, blank, 7, 8	Flag any other
001 control number		ACCEPT numeric number (an OCLC number)	Flag numbers beginning with "ROVI" may not need to do this depending on how / if we arrange iterative retrospectives w/ OCLC
006
007
035 control number		ACCEPT (OCoLC) numbers (ROVIC) numbers	Will we be getting ROVI system numbers from this process? If not, do we want to insert our locally-devised location numbers here (as well as in 099)?
099 call number	III field tag	ACCEPT c 099 DON'T ACCEPT y 099	If needed, change 099 tag to c for call number
099 call number	Call number material designator	ACCEPT VideoDVD Blu-Ray Video	Ensure that material designator at end of call number matches the format of the piece: VideoDVD (for DVD) or Blu-Ray Video (for Blu-ray). Add or change if needed.
245 $a, $b title information, $n part/section		CHECK FOR match between piece and record	Flag any major discrepancies (e.g. different title, different season number for TV series) Note that titles in $a may not exactly match piece, depending on whether disc or container has been chosen as source of title
250 edition statement		CHECK FOR match between piece and record	Flag any discrepancies
260 or 264 publisher	$b publisher name	CHECK FOR match between piece and record	Flag any discrepancies
260 or 264 publication and copyright date	260 $c publication date OR 264 _1 $c publication date 264 _4 $c copyright date	CHECK FOR match between piece and record	Flag discrepancies, including one-year differences
300	$a number of discs, duration $b sound, video characteristics $c dimensions $e accompanying material	CHECK FOR match between piece and record	A typical 300 might look like: 1 videodisc (94 min.) : $b sound, color ; $c 4 3/4 in. + $e 1 booklet (40 pages : illustrations ; 17 cm) Flag if there is a discrepancy between number of pieces (e.g. videodiscs) Flag if substantive accompanying material is omitted from $e (e.g. a booklet of 10 or more pages) Flag any other discrepancies
490/8XX series	490 0_	ACCEPT if unnumbered series DON'T ACCEPT if numbered series	Flag if present in numbered series Flag if numbered in piece but not in record do we care about series in these records?
490/8XX SER	490 1_/8XX pair	ACCEPT IF 8XX has no $5	Flag if 8XX has $5
6X0 subjects			anything we want to check / reject?
6X5 genres			anything we want to check / reject?
880 fields	could be linked to 1XX, 24X, 250, and others	ACCEPT IF fields appear to link properly	These fields link together fields that contain non-Roman characters and their transliterations. They are desirable in the catalog! Link any broken fields if feasible Flag complex problems

Complete cataloging for all unflagged pieces

Update cat date in bib record.
Attach item record with appropriate workstat. item records will already be generated. what do we need to have checked in them?
Place pieces in video boxes until filled.
Deliver filled video boxes to CatMan.

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Step 3

Substep a
Substep b
Substep c

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Step 4

Substep a
Substep b
Substep c

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Policies

Contact	Joshua Barton
Team	CMS
Updated
Created	October 2018