Versions Compared

Version Old Version 38 New Version 39
Changes made by

MSU TechServices

MSU TechServices

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.
Back to top

Anchor
top
top

Summary: This page lists any extra cataloging steps and/or notes required for special collections of materials (usually gift collections but also purchased materials). The list is generally arranged by the last name of the donor. In the absence of a donor, the collection is listed by a shorthand of its official title. See also the list of Endowment & other notes maintained by CatMan (there is some overlap between these two lists, but they are used for separate processes). 

Table of Contents
maxLevel2
typeflat
printablefalse
separatorpipe

A


Back to top


B

Beard

  • Parameters
    • Contact: Andrew Lundeen
    • Location: tfbrd
  • Fields
    • 590__ MSU: Gift to James B Beard Turfgrass Library Collection.


Biggelaar

  • Parameters
    • Contact: Jessica Martin
    • Location: sp
  • Fields
    • 590__ MSU: Gift of Christoffel DenBiggelaar.

Boyer

  • Parameters
    • Contact: Steve Sowards
    • Location: mn
    • Outsourced cataloging project with Backstage, 2017
  • Fields
    • 590__ MSU: Cataloging made possible by the Raymond F. Boyer Library Fund.
    • 830 _0 Raymond F. Boyer Library Collection.ǂ5MiEM


Bresnahan

  • Parameters
    • Contact: Zoë McLaughlin
    • Location: mn
    • Collection of materials from/about the Philippines, mostly in English
    • Search for and set aside dups; add dup bib numbers and titles to this spreadsheetlist
  • Fields
    • 590 __ MSU: Gift of Roger and Mary Bresnahan.
    • 830 _0 Roger and Mary Bresnahan Collection for Southeast Asian Studies.
  • Workflows
    • Request from Giltner
    • Searched by Bib Support team – dups and serials identified
    • Monographic copy – Courtney Ohenzuwa
    • Monographic original – Mike Erickson
    • Serials – Loretta Fiacco


Byrnes

  • Parameters
    • Contact: Grace Haynes
    • Location: muncd
    • Duplicates: set aside in box and return to Grace
    • Donated collection of ~1800 film soundtracks on CD, June 2018
    • Donor's inventory spreadsheet
  • Fields
    • 590 __ MSU: Gift of Kerry J. Byrnes.
    • 655 _7 Film soundtracks $2 lcgft


Back to top


C


Back to top


D

Darling

  • Parameters
    • Contact: Leslie McRoberts
    • Location: sprar 
  • Fields
    • 590__ MSU: Gift of Maureen and John Darling.


Davis

  • Parameters
    • Contact: Peter Berg
    • Location: sprar
    • If copy already exists in Main, add c. 1 for SPC
    • If copy already exists in SPC, send to dups shelf for review
    • Flag any laid-in material
  • Fields
    • 590 __ MSU: Gift of Jack and Susan Davis.
    • 590 __ MSU: In dust jacket. (as needed)
    • 590 __ MSU: Signed by author. (as needed)
    • 830 _0 Jack and Susan Davis Rare Book Collection. ǂ5 MiEM


DenBiggelaar – See Biggelaar


Dodson

  • Parameters
    • Contact: Mary Jo Zeter
    • Location: mn unless otherwise specified
    • Donation year affects 590 note language
  • Fields
    • 590__ MSU: Gift of Dr. Jualynne E. Dodson and the African Atlantic Research Team (2017).
      OR
    • 590__ MSU: Gift of Dr. Jualynne E. Dodson and the African Atlantic Research Team (2018).
    • 830 _0 Jualynne E. Dodson and the MSU African Atlantic Research Team Collection of Cuba publications as part of the Americas’ portion of the African Diaspora. ǂ5 MiEM



Back to top


E


Back to top


F

Foodways – See Lockwood


Ford (J.)

  • Parameters
    • Contact: Head of SPC
    • Location: sp
    • Cover illustrations are a primary feature of this collection; multiple copies of the same edition will be kept if cover art differs between copies
  • Fields

    • 590   MSU: Gift of John and Susan Allen Ford.

    • 830_0 John R. Ford Paperback Collection.|5MiEM

Ford (R.)

  • Parameters
    • Contact: Head of SPC
    • Location: sp
    • All editions and printings desired
  • Fields
    • 590 __ MSU: Gift of Richard Ford.



Back to top


G

Gildner

  • Parameters
    • Contact: Head of SPC
    • Location: sprar
    • Add as copy 2 if first copy is held in Main
      • If copy already exists in SPC, add to dups shelf

    • Some books have been chosen to replace existing SPC copies (and will be clearly marked as such)

      • Find existing record in the catalog

      • Add the special fields outlined below

    • Aside from the 655 _7 Poetry, only add the following fields to our local records rather than the master records in OCLC
      • in general, it’s courteous to avoid cluttering up master records with local fields
  • Fields
    • 561 1_ Author’s [presentation] inscription on [title page/p.2 of cover/etc] ǂ5 MiEM
    • 590 __ MSU: Gift of Gary Gildner.
    • 655 _7 Poetry. ǂ2 lcgft
    • 655 _7 Authors’ inscriptions ǂ2 rbprov ǂ5 MiEM
    • 787 08 ǂi Complemented by (work): ǂa Gildner, Gary. ǂt Gary Gildner papers. ǂd [1963-2004] ǂw (OCoLC)133467551


Generic gifts

  • Parameters
    • Contact: Steve Sowards or Seth Martin
    • Materials are small groups of gifts that may not come from one individual or a donor of note
    • Instead, we use a more generic note to track provenance and year 
    • Note language will vary
      • example: Gift; Office of the Provost; 2018.
    • Piece will include a streamer indicating what language to use
  • Fields
    • 541 __ $c Gift; $a [Language specified on streamer]; $d [year specified on streamer]. $5 MiEM

Back to top


H

Haladyna

  • Parameters

    • Contact: Mary Jo Zeter
    • Location: mn
    • South American poetry collection
  • Fields

    • 590 __ MSU: Gift of Ronald Haladyna.


Holtzman

  • Parameters

    • Contact: Deborah Margolis
    • Location: sp
    • Outsourced cataloging project with Backstage, 2014
  • Fields

    • 590 __ MSU: Gift of Irwin T. and Shirley Holtzman. 

    • 830 _0 Irwin T. and Shirley Holtzman Israeli Literature Collection.ǂ5MiEM


Hong – see Murray/Hong


Back to top


I


Back to top

J

Back to top


K

Koch, Donald F.

  • Parameters

    • Contact: Philosophy Selector
    • Location: mn
  • Fields

    • 590 __ MSU: Gift of Donald F. Koch American Philosophy Collection.

    • 830 _0 Donald F. Koch American Philosophy Collection.ǂ5MiEM


Koch, Henry C.

  • 590 __ MSU: Gift of Henry C. Koch.


Back to top


L

Lockwood

  • Parameters

  • Fields

    • 590 __ MSU: Gift of William G. Lockwood and Yvonne R. Lockwood.

    • 830 _0 William G. Lockwood Collection of Romani Ethnology and Gypsy Stereotypes.ǂ5MiEM
      OR

    • 830 _0 William G. Lockwood and Yvonne R. Lockwood Collection of National, Ethnic and Regional Foodways.ǂ5MiEM


Back to top


M

McDaniel

  • Parameters

    • Contact: Head of SPC
    • Location: sp
    • Cookbook collection
  • Fields

    • 590 __ MSU: Gift of Donna Dixon McDaniel.


Murray/Hong

  • Parameters

    • Contact: Sharon Ladenson
    • Location: mn
  • Fields

    • 590 __ MSU: Gift of Stephen O. Murray and Keelung Hong. 

    • 830 _0 Stephen O. Murray and Keelung Hong Fund for History of Anthropology and Gay Studies.ǂ5MiEM


Back to top


N

Newton

  • Parameters
    • Contact: Leslie McRoberts
    • Location: sprar
  • Fields
    • 541 __ $c Gift; $a Lisa Newton; $d 2019. $5 MiEM


Back to top


O


Back to top


P

Poultry 

  • Parameters

    • Contact: Tad Boehmer or Lydia Tang
    • Location: sprar
    • If laid-in materials are present:
      • Do not use blue SPC Laid-In streamer
      • Add 561 note as shown below
      • Add 655 _7 Insertions (Provenance) ǂ2 rbprov ǂ5 MiEM
      • Pencil book call number on back of laid-in materials
      • Give laid-in materials to Cathy Illman to collect
  • Fields

    • 544 1_ ǂd American Poultry and Agriculture collection; ǂe materials separated from MSS 699.

      • To distinguish from copies held by other branches or Law/LoM, use one of the following:
        • 544 1_ ǂ3 MSU copy: $d American Poultry ... etc.
        • 544 1_ $3 Copy for Special Collections: $d American Poultry ... etc.
    • 561 1_ [Description of any laid-in materials.] Laid-in materials now available in MSS 699. ǂ5 MiEM

Back to top


Q


Back to top


R

Romani – See Lockwood


Back to top


S

Salsa LPs

  • Parameters

    • Contact: Mary Jo Zeter
    • Location: mu
    • Cataloging completed in 2018
  • Fields
    • 830 _0 MSU: Quintessential Salsa Music Collection on LP, with some Cuban Classics. ǂ5MiEM

Back to top


T


Thomas, D

  • Parameters
    • Contact: Mary Jo Zeter
    • Location: mn
  • Fields
    • 590 __ MSU: Gift of David A. Thomas (2018).


Thomas, M

  • Parameters

    • Contact: Head of SPC
    • Location: sp
    • Keep copy 2s
  • Fields
    • 590 __ MSU: Gift of Marilee E. Thomas and Robert C. Thomas.
    • 830 _0 Marilee E. Thomas and Robert C. Thomas Science and Related Subjects Collection.ǂ5MiEM



Back to top


U


Back to top

V


Back to top


W

Wilensky-Ritzenhein

  • Parameters
    • Contact: Sharon Ladenson
    • Location: mn or sp depending
    • Some items added as second copies OR substitution copies, per bibliographer
  • Fields
    • 590 __ MSU: Gift of Stephen P. Wilensky and Mark S. Ritzenhein.
    • 830 _0 Wilensky-Ritzenhein Gay Book Collection.ǂ5MiEM

Back to top


X

Back to top

Y


Yates (from archival collection)

  • Parameters
    • Contact: Mary Jo Zeter
    • Location: sp
    • Analyzed pieces kept with an archival collection
  • Fields
    • 099 __ MSS 622, Box 2
    • 590 __ MSU: From MSS 622, Donald A. Yates Papers.
    • 774 0_ ǂiContainer of (manifestation): ǂaYates, Donald A. ǂtDonald A. Yates papers. ǂd1955-1999 ǂw(OCoLC)1026411622 


Yates (Borges)

  • Parameters
    • Contact: Mary Jo Zeter
    • Location: sp
    • Borges-related manuscripts and first editions
  • Fields
    • 830 _0 Donald A. Yates Jorge Luis Borges Collection. ǂ5 MiEM


Yates (2018 South American Literature acquisition for MN/SPC)

  • Parameters
    • Contact: Mary Jo Zeter
    • Location: sp or mn
    • 40-box collection of materials from/about South America
  • Fields
    • 541 1_ Joanne Yates; ǂc Purchase; ǂd 2018. ǂ5 MiEM
    • 830 _0 Donald A. Yates Spanish American Literature Collection. ǂ5 MiEM


Back to top


Z

Back to top


Panel
borderColorblack
bgColor#F8F8F8
borderWidth1
borderStylesolid
titlePolicies
  • Gift notes in the 590 are usually determined by the subject specialist. 
  • Local series titles in the 830 are generally vetted by the Development Office along with subject librarians and/or the Head of Collections or Special Collections.
  • Local series titles in the 830 should be reported to the Head of Metadata Management so a local authority record can be created.
  • Generally add special treatment for gifts to this page; information about older gifts should not be removed.
  • If the instructions for a particular gift are extensive, create a an entirely separate page for the gift under Projects.


Page Properties
idpage-info


ContactAutumn Faulkner
TeamCMS
UpdatedSeptember 2019
CreatedMarch 2018