Summary: These procedures govern the project-based work of retrospective Rovi DVD record review being carried out systematically review and cataloging handled by the Rovi unit, CatMan, and the CMS team. These procedures do not pertain to special This is separate from the Rovi DVD multi-disc project, though the two processes overlap at times.

These procedures include several different streams of Rovi materials like : various retrospective review/correction efforts facilitated by CatMan (including grant-funded work or new Rovi – only to DVDs that were part of the original gift, and for which records were generated by automated processes in 2015/2016.

Flagging DVDs for review

projects), and also the systematic checking of Rovi DVD record quality by the Rovi unit. 

CatMan/Rovi unit review

• In their various Rovi DVD workflows, CatMan staff and the Rovi unit will:

  • Identify any existing records requiring review by inserting one of the following staff note in the item record:

    • " "
    Refile DVDs after inserting the staff note to await cataloger attention

    Panel
    f Rovi DVD needs cataloging attention f Rovi DVD needs cataloging attention - Rovi unit

    
    

• • If the title includes multiple discs, insert this note into each item record
  • Create temporary drawer/call number on a sticky note
  • Refile in Rovi cabinet to await cataloger requests
• Asst Head of CMS will:
  • Maintain a dynamic list of Rovi DVDs requiring review and share on Google Sheets

DVDs with no records

DVDs are sometimes discovered with no existing record in

Cataloging review

When the video copy cataloger is ready for a batch of materials, a request for 10-20  titles will be sent to the Rovi unit

the catalog. In these cases:

• Search for the item by UPC code and/or other means in Sierra
• If a match is found (i.e., UPC codes match on both pieces), add an additional item record for the title in hand
  • Any added item will be a copy 1, due its distinct call number
• If no match is found:
  • Create a brief bib with no cat date, status z 
  • Create an order record with n note T-LOC Rovi
    • Make any further notes as needed to distinguish items that are redundant copies (e.g., "third copy of Teletubbies")
  • Return item to drawer

Cataloging review

• The Rovi unit will:
  • Fill a box with DVDs from the list as requests are received
• Catalogers will:
  • Pick up and return boxes 
  • Follow the general procedures for editing Rovi records 
  • Delete the staff note from the item record after review and corrections are made
  • Return corrected materials to the Rovi unit  for refilingUnit (regardless of original source)