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TSTM notes 2018-2019

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TS Council 7-11-2018 (DRAFT)

Present: Joshua, Tad, Autumn, Dao, Kay, Ranti, Tim, Lucas, Emily, Nicole, Lee 

Regrets: Don, Lisa S., Lisa R.

Agenda

  • Update on uniform time reporting idea
  • white boards not an option because of marker dust on fabric
  • other things to consider 
  • paper notepads, pins
  • doors for cubicles would allow mounting whiteboards

  • Confluence location for TS minutes (Autumn)
  • switching to maintaining TSTM notes in Confluence
  • keeping space publicly viewable for lib staff, but not posting link to space anywhere except intranet
  • check on web crawling!
    • THE MOLLY BROWN PAPERS
  • Feedback for incoming director Joe Salem
  • for instance, Kay assumes we’d like to maintain current pro dev funding levels
  • anything else?
  • maintain 7a-7p working hrs
  • prox card entry to TS instead of keys?
  • dearth of language expertise in cataloging across the field, possibility of hiring someone with advanced degrees but no MLIS
  • would like to retain “Technical Services” name
  • commitment to cataloging at full levels and national cooperative cataloging 
  • commitment to continued authority control and identity management
  • Kay would like a hosted ILS so we can get away from server maintenance, dependence on university ITS
  • keep thinking and send Kay’s way

  • Interesting thoughts from ALA

  • Tad RBMS preconference
  • discussion group for newer professionals finding full time work
  • learned a lot about other institutions’ projects, especially around underrepresented groups and collections
  • Smith College — $5000 a year set aside, let class groups propose purchase of certain materials 

Emily
  • RDA Forum
  • numbering issue still controversial
  • spring 2019 as potential launch
  • did a lot w ALCTS, upcoming realignment discussion and survey results
  • working groups looking at budget/finance and communication/planning 
  • report planned for midwinter 
  • discussions about possible LITA/ALCTS forum instead of midwinter 
Ranti
  • LITA perspective on realignment 
  • some concerns about incorporating LLAMA, LITA’s flat structure as opposed to ALCTS’ sections and committees at different levels
  • session on presenting digital collections
  • noticing other institutions have metadata folks really enmeshed within traditional cataloging units instead of highly separate roles and units like we do
Tim
  • whenever beta Toolkit is launched, groups like PCC will have to decide on individual basis when/how to adopt (and also will need to tackle revision of policy statements)
  • preconference on proposing new LC classification numbers 
  • some questions about retrospective projects? 
Lucas
  • heard suggestion for returning midwinter to business meetings only, no programming
  • MARC Advisory Committee meeting; passed two proposals related to accessibility 
  • 041 for AV materials; also 341 and 342
  • PCC discussion about use of $2 in 1XX and 7XX to indicate source of identifier (would aid with reconciliation)
  • British Lib opposed because identity management shouldn’t make use of preferred strings 
  • LC presentation on non-Latin scripts in BF descriptions
  • U of Fla used vendor to apply JSTOR subject vocabs to resources via machine learning processes 
  • U of Fla including articles by their own faculty from open access journals in institutional repository—getting metadata from Elsevier; accepted manuscripts next on the list
  • AI lab by U of Rhode Island
  • lab set up with College of Engineering; AI being used for abstracting and indexing, feature detection and content extraction 

Sa

  • Re-indexing done. Time to check results.

Action items

  • Autumn – check on web crawling of Confluence TSTM space

Decisions

  • The new Confluence space for meeting notes looks good; we will use it going forward

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07-04-18 (sample)

Present: Joshua, Don, Autumn, Dao, Kay, Ranti, Lisa S., Lee, Lisa R., Brooke, Don T.

Regrets:

Agenda

  • Item 1
  • Item 2
  • Item 3

Action items

  • Figure out TSTM notes maintenance in Confluence 
  • Inform other TSTM members – demo in meeting?

Decisions

  • Decision 1
  • Decision 2
  • Decision 3

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— Unfinished tasks

DescriptionDue date
  • Action 1 Dao will update status codes "r," "f," "t" and "l" to an appropriate status, and then remove the codes from Sierra.
  • TS Managers will continue reviewing the TS "Who Does What" document
  • TS Managers will continue reviewing the TS "Who Does What" page on Drupal.
  • Unit Heads will review their sections of the "Who Does What" page.
  • Kay will ask for feedback from other Departments.
  • Kay will contact Emily Sanford about fine tuning our process for publishing minutes in Confluence.
  • Send IT SLA ideas to Dao
  • Various managers – edit Confluence procedures to replace names of retirees

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