Summary: This procedure details steps to be taken when copy cataloging gifts to the MSU Libraries.
This procedure needs to be updated from AACR2 to RDA and some info may be out of date.
Copy Cataloging
Check for duplication in the local catalog. If there is duplication, contact selector to confirm copy 2 is wanted (streamer may already indicate this). Add copy or loc if wanted.
Search OCLC for copy. Carefully compare the book in hand to the bibliographic record, using the chart. Refer all questions to the Head of Copy Cataloging.
Component/category
Contains
Ok to process?
Notes
Blvl
m
yes
--
Type
a
yes
--
Location
GD
no
Transfer to Gov Docs shelves
Location
SP
no
Transfer to Special Collections truck in the closet.
Oversized book (300 field |c)
book size 31 cm and greater in height OR 31 cm and greater in depth OR 24 cm and greater in BOTH height and depth
yes
See Catalog Maintenance's oversize procedures for instructions
Lang
matches piece
yes
--
ELvl
Blank, I, 4, or 8
yes
--
ELvl
All others
maybe
Check for acceptable call number and subject headings plus matching author, title, imprint, series (if applicable).
050/090
Correctly formatted call no.
yes
For literary authors (in classes PB-PL, PM-PT) compare the portion of the call number in |a with the Sierra authority for the author; give conflicts to Head of Copy Cataloging
050/090
Not present
no
Transfer to "to be T Loc H'd" truck
050/090
M, ML or MT class no.
no
Transfer to Catalog Maintenance
050/090
Z over 5000, PZ, FC class no.
no
Transfer to Copy Cataloging Problems shelf
050/090
Anal call no. (numbering sequence following final cutter)
no
Transfer to Copy Cataloging Problems shelf
050/090
Alpha character following Cutter or date
yes
Remove any alpha character at the end of the Cutter and an 'x' at the end of the date
050/090
More than one 050 or 090 call number field with different numbers, or two call numbers in the same 050 field
no
Consult Head of Copy Cataloging
1XX
matches piece
yes
--
245 |a & |b
matches piece
yes
Correct spelling errors. Check subtitle (if present) carefully and correct as needed.
245 |c
matches if present
yes
Correct if needed
260 or 264
all fields match piece
yes
--
260 |c or 264 |c
Date doesn't match book
maybe
If the difference is no more than 1 year (i.e. 2002 vs. 2003) and all other bibliographic fields match, change the date in the record to match the date on the piece.
For greater differences in dates, transfer to Head of Copy Cataloging
300
all fields match piece
yes
Fill in this information if missing: subfield 'a' contains pagination, subfield 'b' is for illustration notes, and subfield 'c' for size. See #2 below for more information.
300
Shows extent of item in volumes (i.e., 3 v.) or includes |e (supplementary material)
no
Transfer supplementary material pieces to the closet; transfer multi-volume items to Copy Cataloging workflow
Series
830 field
maybe
FollowSeries searchingprocedure
Series
490 with first indicator "0"
yes
--
Subjects
At least one 6XX (600, 610, 630, 650 or 651)with second indicator 0 (zero)
yes
--
Subjects
6XX (600, 610, 630, 650 or 651) has second indicator 4 which exactly duplicates a 6XX heading with second indicator 0
yes
Remove the heading(s) with second indicator 4
700, 710, 711
matches if present
yes
--
WWW URL internet link
An 856 field is present in the record
yes
Do not delete
Additional edits
Edit the record as necessary based on chart.
If it is necessary to complete the 300 field, there is one required and one optional subfield to be entered. Subfield 'a' contains paging (ALWAYS include this subfield if it is missing from the record); subfield 'b' contains illustration notes (omit this subfield if the book does not contain illustrations). Each subfield is identified by the presence of a delimiter (or subfield) symbol plus the alphabetic subfield character.
To create the delimiter (subfield) symbol, hold down <shiftl>'and tap the '|'' key (pipe key) (which is just above the "enter" key on your keyboard). This works in both Millennium and SkyRiver.
If the book contains illustrations (pictures or drawings), use the abbreviation ill. in subfield 'b'. If the book contains maps, use map or maps in subfield 'b'.
An incomplete 300 field looks like this:
300 pages cm
After editing, the field should look something like this:
300 xxi, 356 pages : |b illustrations ; |c 23 cm
Note that the |a code does not appear before the paging information in the 300 field; this is normal.
If necessary, change the code in the 049 field to match the online catalog location designated.
Remember that class numbers N-NX and TR selected for MN will be processed for AR, and all K-KZ call numbers selected for MN will be processed for BU.
Add the 949 field:
*ov=.oXXXXXXXX; i=[space]/loc=[location code];
EXAMPLE: *ov=.o12345678;i= /loc=bu;
Export the record.
Write the call number in the book (inside front cover, or top left corner of the first flyleaf for hardbacks; centered on the verso of the title page for paperbacks.) Use location stamp as appropriate.