Gifts
Summary: This procedure details steps to be taken when copy cataloging gifts to the MSU Libraries.
This procedure needs to be updated from AACR2 to RDA and some info may be out of date.
Copy Cataloging
Check for duplication in the local catalog. If there is duplication, contact selector to confirm copy 2 is wanted (streamer may already indicate this). Add copy or loc if wanted.
Search OCLC for copy. Carefully compare the book in hand to the bibliographic record, using the chart. Refer all questions to the Head of Copy Cataloging.
Component/category | Contains | Ok to process? | Notes |
|---|---|---|---|
Blvl | m | yes | -- |
Type | a | yes | -- |
Location | GD | no | Transfer to Gov Docs shelves |
Location | SP | no | Transfer to Special Collections truck in the closet. |
Oversized book (300 field |c) | book size 31 cm and greater in height OR 31 cm and greater in depth OR 24 cm and greater in BOTH height and depth | yes | See Catalog Maintenance's oversize procedures for instructions |
Lang | matches piece | yes | -- |
ELvl | Blank, I, 4, or 8 | yes | -- |
ELvl | All others | maybe | Check for acceptable call number and subject headings plus matching author, title, imprint, series (if applicable). |
050/090 | Correctly formatted call no. | yes | For literary authors (in classes PB-PL, PM-PT) compare the portion of the call number in |a with the Sierra authority for the author; give conflicts to Head of Copy Cataloging |
050/090 | Not present | no | Transfer to "to be T Loc H'd" truck |
050/090 | M, ML or MT class no. | no | Transfer to Catalog Maintenance |
050/090 | Z over 5000, PZ, FC class no. | no | Transfer to Copy Cataloging Problems shelf |
050/090 | Anal call no. (numbering sequence following final cutter) | no | Transfer to Copy Cataloging Problems shelf |
050/090 | Alpha character following Cutter or date | yes | Remove any alpha character at the end of the Cutter and an 'x' at the end of the date |
050/090 | More than one 050 or 090 call number field with different numbers, or two call numbers in the same 050 field | no | Consult Head of Copy Cataloging |
1XX | matches piece | yes | -- |
245 |a & |b | matches piece | yes | Correct spelling errors. Check subtitle (if present) carefully and correct as needed. |
245 |c | matches if present | yes | Correct if needed |
260 or 264 | all fields match piece | yes | -- |
260 |c or 264 |c | Date doesn't match book | maybe | If the difference is no more than 1 year (i.e. 2002 vs. 2003) and all other bibliographic fields match, change the date in the record to match the date on the piece. For greater differences in dates, transfer to Head of Copy Cataloging |
300 | all fields match piece | yes | Fill in this information if missing: subfield 'a' contains pagination, subfield 'b' is for illustration notes, and subfield 'c' for size. See #2 below for more information. |
300 | Shows extent of item in volumes (i.e., 3 v.) or includes |e (supplementary material) | no | Transfer supplementary material pieces to the closet; transfer multi-volume items to Copy Cataloging workflow |
Series | 830 field | maybe | Follow Series searching procedure |
Series | 490 with first indicator "0" | yes | -- |
Subjects | At least one 6XX (600, 610, 630, 650 or 651)with second indicator 0 (zero) | yes | -- |
Subjects | 6XX (600, 610, 630, 650 or 651) has second indicator 4 which exactly duplicates a 6XX heading with second indicator 0 | yes | Remove the heading(s) with second indicator 4 |
700, 710, 711 | matches if present | yes | -- |
WWW URL internet link | An 856 field is present in the record | yes | Do not delete |
Additional edits
Edit the record as necessary based on chart.
If it is necessary to complete the 300 field, there is one required and one optional subfield to be entered. Subfield 'a' contains paging (ALWAYS include this subfield if it is missing from the record); subfield 'b' contains illustration notes (omit this subfield if the book does not contain illustrations). Each subfield is identified by the presence of a delimiter (or subfield) symbol plus the alphabetic subfield character.
To create the delimiter (subfield) symbol, hold down <shiftl>'and tap the '|'' key (pipe key) (which is just above the "enter" key on your keyboard). This works in both Millennium and SkyRiver.
If the book contains illustrations (pictures or drawings), use the abbreviation ill. in subfield 'b'. If the book contains maps, use map or maps in subfield 'b'.
An incomplete 300 field looks like this:After editing, the field should look something like this:
Note that the |a code does not appear before the paging information in the 300 field; this is normal.
If necessary, change the code in the 049 field to match the online catalog location designated.
Add the 949 field:
Export the record.
Write the call number in the book (inside front cover, or top left corner of the first flyleaf for hardbacks; centered on the verso of the title page for paperbacks.) Use location stamp as appropriate.
Contact | Autumn Faulkner |
Team | CMS |
Updated | January 2019 |
Created | April 2018 |