Summary: Chart provides a guide on the formatting, types, locations, GMDs, 300 extents, and call number formatting for non-book materials at MSU Libraries.
This procedure needs to be updated from AACR2 to RDA and some info may be out of date.
Format
Type
Usual location
GMD
300 field info
Call number in record
(MARC 050/090/099)
Call number format on piece
Compact Disc (CD)
spoken and misc. sound
(Music has different rules).
DMC
[sound recording]
sound disc
LC class # followed by Audiodisc
For a supplementary disc, "Audiodisc" goes in the item record volume field rather than in the call no.
AVD accession numbers are no longer used as of 11/17/05.
PR XXX 2001 Audio disc
CD-ROM
PDF files, computer software, databases, journals, etc.
DMC or Branch
NOTE: Gov. Docs discs go to DMC.
For International Gov. Docs, at top of yellow stickie, write:DMC - GD
[electronic resource]
CD-ROM
Accept “computer optical disc” on copy.
MONO: LC# followed by CD-ROM
For a supplementary disc, CD-ROM goes in the item record volume field rather than in the call no. If there is more than one disc in the same case, the volume field would say CD-ROM 1-2
QA XXX 2001 CD-ROM
HT XXX 2010 CD-ROM 1-2
HT XXX CD-ROM v.11 1998
CD-ROM
map
Map Lib.
[electronic resource]
CD-ROM
MONO: G ........ Map CD-ROM
G XXX Map CD-ROM
CD-ROM
atlas
Map Lib.
[electronic resource]
CD-ROM
MONO: G ........ CD-ROM
G XXX CD-ROM
DVD
video
DMC or branch NOTE: Gov. Docs discs go to DMC.
For Gov. Docs w/LC call nos., at top of sticky note write:DMC - GD
[videorecording]
videodisc
LC# followed by VideoDVD
For a supplementary disc, VideoDVD goes in the item record volume field rather than in the call no. If there is more than one disc in the same case, the volume field would say VideoDVD 1-3
NOTE: Music dvds get accession no., assigned by the bar-coder.
ex.:DVD 64049
PN XXX 2002 VideoDVD
D XXX 2002 VideoDVD 1-3
DVD-ROM
PDF files, computer software, databases, journals, etc.
DMC or Branch
NOTE: Gov. Docs discs go to DMC.
For International Gov. Docs, at top of sticky note write:DMC - GD
[electronic resource]
DVD-ROM
Accept “computer digital disc” on copy.
MONO: LC# followed by DVD-ROM
For a serial, date/vol. info comes after DVD-ROM.
QR XXX 2002 DVD-ROM
VCD
video compact disc (video CD)
DMC
[videorecording]
videodisc
LC# followed by VideoCD
TC XXX 2003 VideoCD
Laserdisc
video 12-inch optical disc
DMC
not used for RDA
videodisc
($c is 12-in.)
LC# followed by Video (12 inch) disc
PN XXX 2017 Video (12 inch) disc
Audio cassettes
spoken and misc. sound (non-music)
DMC
[sound recording]
sound cassette
LC # followed by Audiocassette
AVC accession #s no longer used (ca.2007)
HC XXX Audio- cass.
Audio cassettes
spoken (one-of-a-kind)
Vincent Voice Lib.
[sound recording]
sound cassette
C726 Audiocassette
C726 Audio- cass.
Video cassettes
VHS, Beta
DMC
[videorecording]
videocassette
LC# followed by Videocassette
D XXX 1994 Video- cass.
Micro
Microfilm
Micro (mc) EEM=
[microform]
microfilm reels
29043 Microfilm
Get accession number from T.S. wiki: Microfilm numbering log
29043 Film
Micro
Microfiche
Micro (mc) EEM#
[microform]
microfiche
HD123 |b .B34 2004 Microfiche
MSU thesis fiche use the author's last name, first initial as the call number
HD XXX 2004 Fiche
Computer disks-3½”
DMC or Branch
[electronic resource]
computer disk
LC# followed by Disk
If there is also an archival copy, label it with Arch. as the last line of the call number on the yellow stickie. Ignore the archival copy in bib and item records.
HD XXX Disk
Internet (remote access)
wb
[electronic resource]
MONO: 1 online resource, 1 online map, 1 streaming video file, etc.
CONTINUING: no 300 field
LC# followed by Online
As of 6/22/06, “Online” is used in call number rather than in volume field of item record.
No date used for serials or integrating resources.