Processing guide for non-book
Summary: Chart provides a guide on the formatting, types, locations, GMDs, 300 extents, and call number formatting for non-book materials at MSU Libraries.
This procedure needs to be updated from AACR2 to RDA and some info may be out of date.
| Format | Type | Usual location | GMD | 300 field info | Call number in record (MARC 050/090/099) | Call number format on piece |
|---|---|---|---|---|---|---|
Compact Disc (CD) This does NOT include Music Library CDs. | spoken word and misc. sound Also, a supplementary music CD which is NOT going to the Music Library. | DMC or | [sound recording] | audio disc | LC class # followed by Audio CD For a supplementary disc, "Audio CD" goes in the item record volume field rather than in the call no. AVD accession numbers are no longer used as of 11/17/05. | PR XXX 2001 Audio CD |
| CD-ROM | PDF files, computer software, databases, journals, etc. | DMC or Branch
For International Gov. Docs, at top of yellow stickie, write: DMC - GD | [electronic resource] | CD-ROM Accept “computer optical disc” on copy. | MONO: LC# followed by CD-ROM For a supplementary disc, CD-ROM goes in the item record volume field rather than in the call no. If there is more than one disc in the same case, the volume field would say CD-ROM 1-2 | QA HT |
| CD-ROM | map | Map Lib. | [electronic resource] | CD-ROM | MONO: G ........ Map CD-ROM | G XXX Map CD-ROM |
| CD-ROM | atlas | Map Lib. | [electronic resource] | CD-ROM | MONO: G ........ CD-ROM | G XXX CD-ROM |
| DVD | video | DMC or branch For Gov. Docs w/LC call nos., at top of sticky note write: DMC - GD | [videorecording] | videodisc | LC# followed by VideoDVD For a supplementary disc, VideoDVD goes in the item record volume field rather than in the call no. If there is more than one disc in the same case, the volume field would say VideoDVD 1-3 NOTE: Music dvds get accession no., assigned by the bar-coder. ex.: DVD 64049 | PN D |
| DVD-ROM | PDF files, computer software, databases, journals, etc. | DMC or Branch NOTE: Gov. Docs discs go to DMC. For International Gov. Docs, at top of sticky note write: DMC - GD | [electronic resource] | DVD-ROM Accept “computer digital disc” on copy. | MONO: LC# followed by DVD-ROM For a serial, date/vol. info comes after DVD-ROM. | QR XXX 2002 DVD-ROM |
| VCD | video compact disc (video CD) | DMC | [videorecording] | videodisc | LC# followed by VideoCD | TC XXX 2003 VideoCD |
| Laserdisc | video 12-inch optical disc | DMC | not used for RDA | videodisc ($c is 12-in.) | LC# followed by Video (12 inch) disc | PN |
| Audio cassettes | spoken and misc. sound (non-music) | DMC | [sound recording] | sound cassette | LC # followed by Audiocassette AVC accession #s no longer used (ca.2007) | HC XXX Audio- cass. |
| Audio cassettes | spoken (one-of-a-kind) | Vincent Voice Lib. | [sound recording] | sound cassette | C726 Audiocassette | C726 Audio- cass. |
| Video cassettes | VHS, Beta | DMC | [videorecording] | videocassette | LC# followed by Videocassette | D XXX 1994 Video- cass. |
| Micro | Microfilm | Micro (mc) EEM= | [microform] | microfilm reels | 29043 Microfilm Get accession number from T.S. wiki: Microfilm numbering log | 29043 Film |
| Micro | Microfiche | Micro (mc) EEM# | [microform] | microfiche | HD123 |b .B34 2004 Microfiche MSU thesis fiche use the author's last name, first initial as the call number | HD XXX 2004 Fiche |
| Computer disks-3½” | DMC or Branch | [electronic resource] | computer disk | LC# followed by Disk If there is also an archival copy, label it with Arch. as the last line of the call number on the yellow stickie. Ignore the archival copy in bib and item records. | HD XXX Disk | |
| Internet (remote access) | wb | [electronic resource] | MONO: CONTINUING: | LC# followed by Online As of 6/22/06, “Online” is used in call number rather than in volume field of item record. No date used for serials or integrating resources. | N/A |
| Contact | Janet Baldwin or Joshua Barton |
| Team | CMS |
| Updated | March 2018 |
| Created | March 2018 |