Processing guide for non-book

Summary: Chart provides a guide on the formatting, types, locations, GMDs, 300 extents, and call number formatting for non-book materials at MSU Libraries.

This procedure needs to be updated from AACR2 to RDA and some info may be out of date.

Format	Type	Usual location	GMD	300 field info	Call number in record (MARC 050/090/099)	Call number format on piece
Compact Disc (CD) This does NOT include Music Library CDs.	spoken word and misc. sound Also, a supplementary music CD which is NOT going to the Music Library.	DMC or Business	[sound recording]	audio disc	LC class # followed by Audio CD For a supplementary disc, "Audio CD" goes in the item record volume field rather than in the call no. AVD accession numbers are no longer used as of 11/17/05.	PR XXX 2001 Audio CD
CD-ROM	PDF files, computer software, databases, journals, etc.	DMC or Branch NOTE: Gov. Docs discs go to DMC. For International Gov. Docs, at top of yellow stickie, write: *DMC - GD*	[electronic resource]	CD-ROM Accept “computer optical disc” on copy.	MONO: LC# followed by CD-ROM For a supplementary disc, CD-ROM goes in the item record volume field rather than in the call no. If there is more than one disc in the same case, the volume field would say CD-ROM 1-2	QA XXX 2001 CD-ROM HT XXX 2010 CD-ROM 1-2 HT XXX CD-ROM v.11 1998
CD-ROM	map	Map Lib.	[electronic resource]	CD-ROM	MONO: G ........ Map CD-ROM	G XXX Map CD-ROM
CD-ROM	atlas	Map Lib.	[electronic resource]	CD-ROM	MONO: G ........ CD-ROM	G XXX CD-ROM
DVD	video	DMC or branch NOTE: Gov. Docs discs go to DMC. For Gov. Docs w/LC call nos., at top of sticky note write: DMC - GD	[videorecording]	videodisc	LC# followed by VideoDVD For a supplementary disc, VideoDVD goes in the item record volume field rather than in the call no. If there is more than one disc in the same case, the volume field would say VideoDVD 1-3 NOTE: Music dvds get accession no., assigned by the bar-coder. ex.: DVD 64049	PN XXX 2002 VideoDVD D XXX 2002 VideoDVD 1-3
DVD-ROM	PDF files, computer software, databases, journals, etc.	DMC or Branch NOTE: Gov. Docs discs go to DMC. For International Gov. Docs, at top of sticky note write: DMC - GD	[electronic resource]	DVD-ROM Accept “computer digital disc” on copy.	MONO: LC# followed by DVD-ROM For a serial, date/vol. info comes after DVD-ROM.	QR XXX 2002 DVD-ROM
VCD	video compact disc (video CD)	DMC	[videorecording]	videodisc	LC# followed by VideoCD	TC XXX 2003 VideoCD
Laserdisc	video 12-inch optical disc	DMC	not used for RDA	videodisc ($c is 12-in.)	LC# followed by Video (12 inch) disc	PN XXX 2017 Video (12 inch) disc
Audio cassettes	spoken and misc. sound (non-music)	DMC	[sound recording]	sound cassette	LC # followed by Audiocassette AVC accession #s no longer used (ca.2007)	HC XXX Audio- cass.
Audio cassettes	spoken (one-of-a-kind)	Vincent Voice Lib.	[sound recording]	sound cassette	C726 Audiocassette	C726 Audio- cass.
Video cassettes	VHS, Beta	DMC	[videorecording]	videocassette	LC# followed by Videocassette	D XXX 1994 Video- cass.
Micro	Microfilm	Micro (mc) EEM=	[microform]	microfilm reels	29043 Microfilm Get accession number from T.S. wiki: Microfilm numbering log	29043 Film
Micro	Microfiche	Micro (mc) EEM#	[microform]	microfiche	HD123 \|b .B34 2004 Microfiche MSU thesis fiche use the author's last name, first initial as the call number	HD XXX 2004 Fiche
Computer disks-3½”		DMC or Branch	[electronic resource]	computer disk	LC# followed by Disk If there is also an archival copy, label it with Arch. as the last line of the call number on the yellow stickie. Ignore the archival copy in bib and item records.	HD XXX Disk
Internet (remote access)		wb	[electronic resource]	MONO: 1 online resource, 1 online map, 1 streaming video file, etc. CONTINUING: no 300 field	LC# followed by Online As of 6/22/06, “Online” is used in call number rather than in volume field of item record. No date used for serials or integrating resources.	N/A

Contact	Janet Baldwin or Joshua Barton
Team	CMS
Updated	March 2018
Created	March 2018