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Summary: This procedure describes how to process items coming from Remote Storage after being requested by staff (to solve a problem or answer a question), or by Interlibrary Loan Services to be loaned out, or Patron Services for a patron.Remote Storage books are picked up by Catalog Maintenance staff from the Patron Services Cat Review problem shelf . Remote Storage books are separated from the Cat Review books and given to Processing Staff. The Remote Storage books are processed the same day by 1:00 p.m. by Catalog Maintenance.The truck in Circulation.

The items should be processed as follows:

1. Sort through the Cat Review books pulling any books from the Cat Review truck that have either a blue "Remote Storage" streamer or a blue REMOTE STORAGE sticker on the book and deliver to the processing staff person.
2. Process remaining Remote Storage books as follows:Sort the books into two stacks,Books that have a barcode Verify all items have a barcode on the back cover. If there is not one, create a duplicate barcode, place it on the back of the book.
3. Books that need a duplicate barcode placed on the back cover.
1. Duplicate the 31293 barcodes on books that need a duplicate barcode.
2. Place the barcode on the back cover and then place a barcode shield over it.
4. From Sierra, search books by the barcode number.
   
   1. Type/scan in the barcode number to see if it is in the library catalog.
   2. If the barcode number is in the catalog, verify the record information. 
   3. Verify that the bib record location has "rs".
   4. If "rs" is not in the bib record and the item location starts with "rs', change the bib location to "rs", or you may need to add "rs" to the bib location code field. Ask a supervisor if you have questions.
      
      1. You may need to replace "rs" with the previous location for that book depending on the matching item location code.
   5. For item and/or holdings questions, send a remote storage email to find out exactly what is at Remote. Email address: LIB.remote. (Further investigation will be completed when remote holdings are known.)
   6. Verify that holdings on multi-volume monograph records and check-in holdings on serial records are correct. Check that analyzed records are linked if needed.
   7. The items coming in on the Remote trucks will in most cases already have a Remote location, "rs" or "rsb", "rsd", "rse", etc. 
   8. Item locations that are other than rs_ _ _:
      
      1. If the bib record location is also not "rs" you may need to investigate if the book is being transferred to Remote, or if it should be returned to Anne to process with the other Cat Review material. 
      2. If the bib and item locations are something other than "rs" forward the book to the corresponding bib and item location.
      3. If the bib location is "rs", it might be that the book is meant to be transferred to Remote. If there is an order record, look at the order location and check. Check with a supervisor if the order location is not Remote. You may have to contact the selector to clarify where the book needs to be sent.
      4. Item location codes that come through with a location of "rs", Remote Storage staff will add the item sublocation when they process the book into a shelf box.
5. Barcodes not in the catalog: if the barcode is not in the catalog, search for the record using call number, title, etc. Verify all record information matches the piece in hand.
6. Create an item record if needed and place the barcode on the back of the book. If the barcode is inside the book, place a duplicated barcode on the back of the book.
   • In the item record insert an "m" supervisor field with the "Return to Remote Storage." note.
7. Look for a "p" in the IMessage and problem ("e") or staff ("e") notes that need to be looked at. Fix problems or investigate as needed to fix the problems.
8. If an existing dummy item record is being used:
   1. after you've resolved the problem from the notes, if there are notes, remove the "d" (dummy) or "p" problem code in the IMessage field, and if there is an "e" problem or "f" Staff note(s). (Summary: switch both the IMessage "d" or "p" to a dash and delete the "e" problem or "f" staff problem notes.)
9. Verify all books have a 31293 barcode on the back cover, or create a duplicate barcode and place it on the back of the book. Cover the 31293 barcodes with a barcode shield.
10. Place a blue REMOTE STORAGE foilback sticker by the call number label (above the call number label when the label is on the spine, or below the call number when the call number label is on the front of the book). If the Remote Storage sticker does not fit on the spine with a slight margin on each side of the sticker, instead of placing it near the call number, place the sticker on the top left corner of the front cover.
11. Place finished books on Remote's mail shelf located by the mailroom. Mail is picked up for delivery to Remote Storage by 1:00 p.m., so if possible deliver finished books to those shelves shortly before 1:00 p.m.
12. Remote Storage Special Collections materials are given to Anne Erickson. See SPC transfer procedure for the oversize dimensions and call number prefix for Remote Special Collections materials.
13. , and cover it with a barcode shield.
14. If the piece has a barcode:
    1. Check the item record, verify that the record information matches the piece, and scan the barcode into the record.
    2. If there is no item record, create an item record, place a barcode on the back of the book, and scan the barcode into the item record.
    3. If there is no instance record, then the record will have to be restored.
15. If the piece is unbarcoded:
    1. Add a barcode to the piece.
    2. Search for the record using, call number, title, etc.
    3. Check the item record, verify that the record information matches the piece, and scan the barcode into the record.
    4. If there is no item record, create an item record, and scan the barcode into the item record.
    5. If there is no instance record, then the record will have to be restored.
16. Items that have problem notes:
    1. Investigate as needed to fix the problem.
    2. Delete problem notes after the problem is resolved.
17. Remote Storage books placed on shelves will usually have problem check-in and check-out notes but may also have other problem notes. Delete problem notes after problem is resolved. Place finished books on Remote shelves by mailroom.