Summary: These procedures govern the project-based work of Rovi DVD review and cataloging handled by the Rovi unit, CatMan, and the CMS team. This is separate from the Rovi DVD multi-disc project, though the two processes overlap at times.

These procedures include several different streams of Rovi materials: various retrospective review/correction efforts facilitated by CatMan (including grant-funded projects), and also the systematic checking of Rovi DVD record quality by the Rovi unit. 

CatMan/Rovi unit review

• In their various Rovi DVD workflows, CatMan staff and the Rovi unit will:

  • Identify any existing records requiring review by inserting one of the following staff note in the item record:

    f Rovi DVD needs cataloging attention

    f Rovi DVD needs cataloging attention - Rovi unit

• • If the title includes multiple discs, insert this note into each item record
  • Create temporary drawer/call number on a sticky note
  • Refile in Rovi cabinet to await cataloger requests
• Asst Head of CMS will:
  • Maintain a dynamic list of Rovi DVDs requiring review and share on Google Sheets

Cataloging review

• The Rovi unit will:
  • Fill a box with DVDs from the list as requests are received
• Catalogers will:
  • Pick up and return boxes
  • Follow the general procedures for editing Rovi records 
  • Delete the staff note from the item record after review and corrections are made
  • Return corrected materials to Rovi Unit or CatMan for final processing (per label on box)