Collection notes & parameters

Summary: This page lists gift notes, series titles, and/or extra cataloging steps required for special collections of materials (usually gift collections but also purchased materials). The list is generally arranged by the last name of the donor. In the absence of a donor, the collection is listed by a shorthand of its official title. See also the list of Endowment & other notes maintained by CatMan (there is some overlap between these two lists, but they are used for separate processes). 

A

Arsenal

• Parameters
  • Contact: Leslie McRoberts
  • Location: sp
• Fields

  • 590__MSU: Arsenal Collection.

  • 590__MSU: Purchased with funds provided by the Radicalism Collection Endowment Fund in Memory of Beth Shapiro.

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B

Beard

• Parameters
  • Contact: Andrew Lundeen
  • Location: tfbrd
• Fields
  • 590__ MSU: Gift to James B Beard Turfgrass Library Collection.

Biggelaar

• Parameters
  • Contact: Jessica Martin
  • Location: sp
• Fields
  • 590__ MSU: Gift of Christoffel DenBiggelaar.

Boyer

• Parameters
  • Contact: Steve Sowards
  • Location: mn
  • Outsourced cataloging project with Backstage, 2017
• Fields
  • 590__ MSU: Cataloging made possible by the Raymond F. Boyer Library Fund.
  • 830 _0 Raymond F. Boyer Library Collection.ǂ5MiEM

Brass

• Parameters
  • Contact: Leslie McRoberts
  • Location: sprar or sprrr
  • Purchased collection of cookbooks
• Fields: 
  • 541 1_ Sheila and Marilynn Brass ; $c Purchase ; $d 20211021 $5 MiEM
  • 830 _0 Sheila and Marilynn Brass Culinary Collection. $5 MiEM
• Workflows
  • Pull materials from designated 3E storage area
  • Determine if commercial or community cookbook and assign sublocation accordingly
    • Use LCGFT Community cookbooks scope note as primary guideline: "Cookbooks that contain recipes submitted by community organizations, often church or civic groups, frequently including a history of the organization and the region, personal recollections or local culinary traditions."
    • Other potential indicators of a community cookbook: May not include an ISBN or CIP data, often includes an attribution after each recipe, may be produced by a printing service rather than a mainstream publisher, may have been created for fundraising, and is more likely to have a comb or spiral binding. 
    • Send unclear cases to Leslie McRoberts or Tad Boehmer for review and decision.
  • Commercial cookbooks created after 1950 = sprrr 
  • Commercial cookbooks created 1949 or earlier = sprar
  • Community cookbooks = sprar 
  • Place duplicates on "Brass dups" shelf (same shelving area)

Bresnahan

• Parameters
  • Contact: Zoë McLaughlin
  • Location: mn
  • Collection of materials from/about the Philippines, mostly in English
  • Search for and set aside any dups to copies in mn
    • Add dup bib numbers and titles to this list, 
    • If title dups to a copy in spc, add to mn as c.2
  • Set aside serials
• Fields
  • 590 __ MSU: Gift of Roger and Mary Bresnahan.
  • 830 _0 Roger and Mary Bresnahan Collection for Southeast Asian Studies. ǂ5 MiEM
• Workflows
  • Searched in Sierra and copy cataloged at various times by Cathy Illman
  • Monographic original – Mike Erickson

Byrnes

• Parameters
  • Contact: Grace Haynes
  • Location: muncd
  • Duplicates: set aside in box and return to Grace
  • Donated collection of ~1800 film soundtracks on CD, June 2018
  • Donor's inventory spreadsheet
• Fields
  • 590 __ MSU: Gift of Kerry J. Byrnes.
  • 655 _7 Film soundtracks $2 lcgft

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C

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D

Darling

• Parameters
  • Contact: Leslie McRoberts
  • Location: sprar 
• Fields
  • 590__ MSU: Gift of Maureen and John Darling.

Davis

• Parameters
  • Contact: Tad Boehmer and/or Leslie McRoberts
  • Location: sprar
  • If copy already exists in Main, add c. 2 for SPC
  • If copy already exists in SPC, send to dups shelf for review
  • Flag and describe any laid-in material per laid-in procedures
• Fields
  • 590 __ MSU: Gift of Jack and Susan Davis.
  • 590 __ MSU: In dust jacket. (as needed)
  • 561 1_ Signed by author. ǂ5 MiEM (as needed)
  • 561 1_ Library has copy number X. ǂ5 MiEM (as needed)
    • Apply this only to numbered limited editions.
  • 655 _7 Authors' autographs (Provenance) ǂ2 rbprov ǂ5 MiEM (may subdivide geographically & chronologically) (as needed)
  • 655 _7 Limitation statements (Publishing) ǂ2 rbpub ǂ5 MiEM (may subdivide geographically & chronologically) (as needed)
    • Apply this only to numbered limited editions.
  • 830 _0 Jack and Susan Davis Rare Book Collection. ǂ5 MiEM

DenBiggelaar – See Biggelaar

Dodson

• Parameters
  • Contact: Mary Jo Zeter
  • Location: mn unless otherwise specified
  • Donation year affects 590 note language
• Fields
  • 590__ MSU: Gift of Dr. Jualynne E. Dodson and the African Atlantic Research Team (2017).
    OR
  • 590__ MSU: Gift of Dr. Jualynne E. Dodson and the African Atlantic Research Team (2018).
  • 830 _0 Jualynne E. Dodson and the MSU African Atlantic Research Team Collection of Cuba publications as part of the Americas’ portion of the African Diaspora. ǂ5 MiEM

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E

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F

Foodways – See Lockwood

Ford (J.)

• Parameters
  • Contact: Head of SPC
  • Location: sp
  • Cover illustrations are a primary feature of this collection; multiple copies of the same edition will be kept if cover art differs between copies
• Fields

  • 590   MSU: Gift of John and Susan Allen Ford.

  • 830_0 John R. Ford Paperback Collection.|5MiEM

Ford (R.)

• Parameters
  • Contact: Head of SPC
  • Location: sp
  • All editions and printings desired
• Fields
  • 590 __ MSU: Gift of Richard Ford.

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G

Gay Pulps

• Parameters
  • Contact: Eli Landaverde
  • Location: sprga
  • Keep up to 2 copies in SPC total. If more than 2, give to Eli to decide which to keep. The unwanted copies go to Surplus.
  • Record any laid in material
  • No collection or gift notes needed

Gildner

• Parameters
  • Contact: Head of SPC
  • Location: sprar
  • Add as copy 2 if first copy is held in Main
    • If copy already exists in SPC, add to dups shelf

  • Some books have been chosen to replace existing SPC copies (and will be clearly marked as such)

    • Find existing record in the catalog

    • Add the special fields outlined below

  • Aside from the 655 _7 Poetry, only add the following fields to our local records rather than the master records in OCLC
    • in general, it’s courteous to avoid cluttering up master records with local fields
• Fields
  • 561 1_ Author’s [presentation] inscription on [title page/p.2 of cover/etc] ǂ5 MiEM
  • 590 __ MSU: Gift of Gary Gildner.
  • 655 _7 Poetry. ǂ2 lcgft
  • 655 _7 Authors’ inscriptions ǂ2 rbprov ǂ5 MiEM
  • 787 08 ǂi Complemented by (work): ǂa Gildner, Gary. ǂt Gary Gildner papers. ǂd [1963-2004] ǂw (OCoLC)133467551

Generic gifts

• Parameters
  • Contact: Steve Sowards or Seth Martin
  • Materials are small groups of gifts that may not come from one individual or a donor of note
  • Instead, we use a more generic note to track provenance and year 
  • Note language will vary
    • example: Gift; Office of the Provost; 2018.
  • Piece will include a streamer indicating what language to use
• Fields
  • 541 __ $c Gift; $a [Language specified on streamer]; $d [year specified on streamer]. $5 MiEM

Golden Books

• Parameters
  • Contact: Leslie McRoberts
  • Location: sprpo (Popular Culture Remote)
• Fields

  • 050 – If only a PZ call number is present, add an appropriate PS call number for use in our local catalog

    NOTE: Until 1958, Simon & Schuster published Little Golden Books (LGB) in partnership with Western Publishing or Western Printing and Lithographic Company of Racine, Wisc.; after that date, S&S sold LGB rights to Western, who published the series under their own imprint called Golden Press. Legacy cataloging of these Golden Press editions in WorldCat reflects confusion around printing and copyright variations; however, these differences do not truly warrant separate records, according to OCLC's guidelines and FRBR principles. When feasible, catalogers are encouraged to unify duplicate records into one master record for the manifestation which accommodates such variations. See below for how to accomplish this.

  • 246s for all possible title variants and cover title
    • examples:
    • 245 14 The little golden fire engine book
    • 246 30 Fire engine book
    • 246 34 Fire engines : $b a little golden book
  • 264 _1 including multiple publisher names if present on the piece
  • 264 _4 for latest copyright date on the piece
  • 500: Some printings list both Western Publishing or Western Printing and Lithographic Company of Racine, Wisconsin, and its imprint, Golden Press or Golden Books of New York; some printings may list only one of these.
  • 500: Latest copyright date and series volume numbering vary among printings.
  • 500: Original copyright date: ####. (if needed)
  • 500 for any further clarifying information drawn from the Golden Books bibliographies
    • If used, cite the bibliography in field 510.
  • 490 for every series present w/ numbering; can repeat $v for more than one volume number
  • 830 for Little golden books, no numbering
  • 775 – for linking Simon & Schuster editions to later Western/Golden Press reproductions and vice versa, catalogers may use this field as outlined here

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H

Haladyna

• Parameters

  • Contact: Mary Jo Zeter
  • Location: mn
  • South American poetry collection
• Fields

  • 590 __ MSU: Gift of Ronald Haladyna.

Holtzman

• Parameters

  • Contact: Deborah Margolis
  • Location: sp
  • Outsourced cataloging project with Backstage, 2014
• Fields

  • 590 __ MSU: Gift of Irwin T. and Shirley Holtzman. 

  • 830 _0 Irwin T. and Shirley Holtzman Israeli Literature Collection.ǂ5MiEM

Hong – see Murray/Hong

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I

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J

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K

Koch, Donald F.

• Parameters

  • Contact: Philosophy Selector
  • Location: mn
• Fields

  • 590 __ MSU: Gift of Donald F. Koch American Philosophy Collection.

  • 830 _0 Donald F. Koch American Philosophy Collection.ǂ5MiEM

Koch, Henry C.

• 590 __ MSU: Gift of Henry C. Koch.

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L

Lockwood

• Parameters

  • Contact: Head of SPC
  • Location: sp
  • Two separate collections: (1) Romani materials and (2) cookbook or food-related materials
  • See also the full procedures for Lockwood project
• Fields

  • 590 __ MSU: Gift of William G. Lockwood and Yvonne R. Lockwood.

  • 830 _0 William G. Lockwood Collection of Romani Ethnology and Gypsy Stereotypes.ǂ5MiEM
    OR

  • 830 _0 William G. Lockwood and Yvonne R. Lockwood Collection of National, Ethnic and Regional Foodways.ǂ5MiEM

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M

McDaniel

• Parameters

  • Contact: Head of SPC
  • Location: sp
  • Cookbook collection
• Fields

  • 590 __ MSU: Gift of Donna Dixon McDaniel.

Morton

• Parameters

  • Contact: Leslie McRoberts
  • Location:
    • Commercial books published after 1950: sprrr
    • Commercial books published before 1950 and all community cookbooks: sprar

  • All duplicates to Surplus unless they need to be evaluated for marginalia, signatures, or other unique formats.  

• Fields

  • 590 __ MSU: Gift of Alicia Morton, 2021.

Murray/Hong

• Parameters

  • Contact: Sharon Ladenson
  • Location: mn
• Fields

  • 590 __ MSU: Gift of Stephen O. Murray and Keelung Hong. 

  • 830 _0 Stephen O. Murray and Keelung Hong Fund for History of Anthropology and Gay Studies.ǂ5MiEM

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N

Newton

• Parameters
  • Contact: Leslie McRoberts
  • Location: sprar
• Fields
  • 541 __ $c Gift; $a Lisa Newton; $d 2019. $5 MiEM

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O

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P

Paul/Schoenknecht

• Parameters
  • Contact: Jessica Martin
  • Location: sprar 
  • Community cookbooks
• Fields
  • 590__ MSU: Gift of Ward Paul and Charles Schoenknecht.

Porter

• Parameters
  • Contact: Leslie McRoberts
  • Location: sprad
  • Some non-English material is included, but no non-Roman scripts
  • Set aside duplicates to SPC holdings for SPC review
  • If already held in Main, etc., add copy (holdings/item) for SPC
• Fields
  • 541 1_ $c Gift; $a Nancy Schniedewind; $d 202011. $5 MiEM
  • 830 _0 David Porter Collection on Anarchism. $5 MiEM

Poultry 

• Parameters

  • Contact: Tad Boehmer
  • Location: sprar
  • If laid-in materials are present:
    • Do not use blue SPC Laid-In streamer
    • Add 561 note as shown below
    • Add 655 _7 Insertions (Provenance) ǂ2 rbprov ǂ5 MiEM
    • Pencil book call number on back of laid-in materials
    • Give laid-in materials to Cathy Illman to collect
• Fields

  • 544 1_ ǂd American Poultry and Agriculture collection; ǂe materials separated from MSS 699.

    • To distinguish from copies held by other branches or Law/LoM, use one of the following:
      
      • 544 1_ ǂ3 MSU copy: $d American Poultry ... etc.
      • 544 1_ $3 Copy for Special Collections: $d American Poultry ... etc.
  • 561 1_ [Description of any laid-in materials.] Laid-in materials now available in MSS 699. ǂ5 MiEM

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Q

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R

Romani – See Lockwood

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S

Salsa LPs

• Parameters

  • Contact: Mary Jo Zeter
  • Location: mu
  • Cataloging completed in 2018
• Fields
  • 830 _0 MSU: Quintessential Salsa Music Collection on LP, with some Cuban Classics. ǂ5MiEM

Schoenknecht – See Paul/Schoenknecht

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T

Thomas, D

• Parameters
  • Contact: Mary Jo Zeter
  • Location: mn
• Fields
  • 590 __ MSU: Gift of David A. Thomas (2018).

Thomas, M

• Parameters

  • Contact: Head of SPC
  • Location: sp
  • Keep copy 2s
• Fields
  • 590 __ MSU: Gift of Marilee E. Thomas and Robert C. Thomas.
  • 830 _0 Marilee E. Thomas and Robert C. Thomas Science and Related Subjects Collection.ǂ5MiEM

Tiptree

• Parameters

  • Contact: Eli Landaverde
  • Location: sprga
  • Swap out signed copies with unsigned copies if duplicate in SPC. Otherwise send duplicates to Surplus.

• Fields
  • 590 __ MSU: From the collection: MSS 569 James Tiptree, Jr. Award records

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U

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V

Vanderkolk

• Parameters
  • Contact: Tad Boehmer
  • Location: sprar
• Fields
  • 541 1_ Vanderkolk; $c Gift; $d 2019. $5 MiEM
  • 590 __ MSU: Gift of Mary D. Vanderkolk, Class of 1975, and Michael H. Vanderkolk, Class of 1974, in memory of LeRoy L. Benedict, Class of 1910.

Verdehr

• Parameters
  • Purchased scores for use in a competition. 
  • Identified by selector in Acq receiving note.
  • Contact: Grace Haynes
  • Location: mu
• Fields
  • 590 __ MSU: Verdehr Trio Competition.

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W

Wilensky-Ritzenhein

• Parameters
  • Contact: Sharon Ladenson
  • Location: mn or sp depending
  • Some items added as second copies OR substitution copies, per bibliographer
• Fields
  • 590 __ MSU: Gift of Stephen P. Wilensky and Mark S. Ritzenhein.
  • 830 _0 Wilensky-Ritzenhein Gay Book Collection.ǂ5MiEM

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X

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Y

Yates (from archival collection)

• Parameters
  • Contact: Mary Jo Zeter
  • Location: sp
  • Analyzed pieces kept with an archival collection
• Fields
  • 099 __ MSS 622, Box 2
  • 590 __ MSU: From MSS 622, Donald A. Yates Papers.
  • 774 0_ ǂiContainer of (manifestation): ǂaYates, Donald A. ǂtDonald A. Yates papers. ǂd1955-1999 ǂw(OCoLC)1026411622 

Yates (Borges)

• Parameters
  • Contact: Mary Jo Zeter
  • Location: sp
  • Borges-related manuscripts and first editions
• Fields
  • 830 _0 Donald A. Yates Jorge Luis Borges Collection. ǂ5 MiEM

Yates (2018 South American Literature acquisition for MN/SPC)

• Parameters
  • Contact: Mary Jo Zeter
  • Location: sp or mn
  • 40-box collection of materials from/about South America
• Fields
  • 541 1_ Joanne Yates; ǂc Purchase; ǂd 2018. ǂ5 MiEM
  • 830 _0 Donald A. Yates Spanish American Literature Collection. ǂ5 MiEM

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Z

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