Print (monographs)

Summary: These instructions are for cataloging a printed supplement when the primary piece is a print monograph. They are intended primarily for copy catalogers.

Printed supplementary material may accompany either print or non-print primary material and will always be kept with the main piece.

1. Location: Use only one location code, for the main piece.
2. No 866 field will be added to the bib record for these titles. These pieces will NOT be treated as a multi-volume work.
3. Search for OCLC for copy, and edit as usual. Carefully compare the bib record to the piece in hand to be sure the supplementary material is accounted for in the record. For example, if you have a folded map in a pocket in the book, there should be a 500 field note in the bib record stating this and the 300 field should include a subfield 'e' which indicates the presence of the folded map.
   1. Examples:
      1. 75 p. ; |c 28 cm. + |e 1 chart and 1 instruction sheet
      2. 244 p. : |b ill. ; |c 26 cm. + |e 1 map (48 x 54 cm. folded to 18 x 25 cm.)
      3. 1 CD-ROM : |b col. ; |c 4 3/4 in. + |e 1 manual (122 p. ; 28 cm.)
4.  If the record does not reflect the presence of the supplementary material, consult with the Head of Copy Cataloging for instructions for what sort of note to add (field tag, usually a 500 field note) and where the note is to be added.
   1. Example 500 fields:
      1. Accompanied by 1 chart and 1 instruction sheet.
      2. Accompanied by 1 folded col. zoning map in pocket.
      3. Accompanied by instruction manual titled: How to use your new CD-ROM.
5. 7xx field: Use at cataloger's discretion if the supplementary material has a distinctive title. Example: 740 02 How to use your new CD-ROM.
6. Item records will be created for:
   • The main piece
   • A substantial print supplement, such as an instruction manual in book format.
     Normally no item record will be created for a print supplement.
7. Format the 949 field as appropriate for the creation of one item record, using the appropriate location code.
8. The call number will be written inside the book in the appropriate place (inside front cover for hardback books, on the back of the title page for paperbacks). Catalog Maintenance staff will write the call number on the supplementary pieces as appropriate.
9. If the piece does not include an accommodation for the supplementary material (a pocket or sleeve in the back of the book, for example) use a pink tie to be sure both pieces stay together on the labeling truck. Catalog Maintenance staff will determine the best method to package the supplementary material during the labeling process, and Catalog Maintenance staff will edit the bib record as needed.
10. Send through to labeling on the regular labeling truck. Be sure to leave the supplementary material flag in the piece.