Endowment & other notes
Summary: List of notes associated with endowments, gifts, and special recognition funds which often include electronic bookplate links, and which are added to bib and/or item records via monthly CatMan routines. For a list of gift notes applied by catalogers instead of those handled by CatMan routines, see Gift collections & notes.
Applying the note
- Once a month, CatMan runs a check on all materials ordered using certain fund codes or belonging to certain collections (see lists below)
- Identified materials receive the corresponding endowment note
- The endowment or gift note goes in the 590 field in the instance record
- A link to the eBookplate from an 856 field is only applied to the item record
- See URL instructions for inserting endowment notes in FOLIO eHoldings records:
- Always copy and paste the phrase to prevent typing errors and to promote consistency.
- Or if using AutoControl, use saved notes to automatically enter the endowment note language.
FOLIO
- In FOLIO go into the Order app.
- From the left margin type the fund code to pull up records. You can only select one fund code at a time.
- Scroll down to Date Created, which is below the search box for Fund Codes.
- Select the from and to create dates
- Expand the FOLIO screen to see all of the columns. The column showing the fund code is to the far right.
- Export records
- drop-down in the Actions menu. Click on Export results CVS.
- Export Settings leave as it is unless you are narrowing down the info needed.
- Check computer downloads for the excel spreadsheet to finish the export.
- Save on desktop and name appropriately.
- From the excel sheet, update records individually with the 590 and 856 fields.
Fund Codes and the 590 Instance Notes and Electronic Links
| FUND CODE | SUBSTITUTION PHRASE CODE | FUND NOTE (590) & 856 e-bookplate Linking Field |
|---|---|---|
| andsp | Left Alt+Stud 1 | MSU: Purchased with funds provided by Patricia A. Anderson Library Endowment for Children's Books.|uhttps://lib.msu.edu/ebookplates/view/?id=227 |
| biasp | Left Alt+Stud 2 | MSU: Purchased with funds provided by Kathy and Lorrey Bianchi.|u |
| boysp | Left Alt+Stud 3 | MSU: Purchased with funds provided by the Raymond F. Boyer Library Fund. |uhttps://lib.msu.edu/ebookplates/view/?id=1233 |
| brusp | Left Alt+Stud 4 | MSU: Purchased with funds provided by the Tamara Brunnschweiler Geography Library Endowment.|uhttps://lib.msu.edu/ebookplates/view/?id=115 |
| bshsp | Left Alt+Stud 5 | MSU: Purchased with funds provided by the Thomas Bushell Memorial Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=81 |
| c94sp | Left Alt+Stud 6 | MSU: Purchased with funds provided by the MSU Class of 1994 Library Endowment Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=117 |
| culsp | Left Alt+Stud | MSU: Purchased with funds provided by the Thomas W. and Marilyn E. Culpepper Special Collections Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=113 |
| eyesp | MSU: Purchased with funds provided by the Maxine A. Eyestone Endowment Fund for the MSU Libraries.|uhttps://lib.msu.edu/ebookplates/view/?id=61 | |
| ffesp | MSU: Purchased with funds provided by the Force Family Endowment for Popular Culture.|uhttps://lib.msu.edu/ebookplates/view/?id=325 | |
| frosp | MSU: Purchased with funds provided by the Evelyn Frost Memorial Cookbook fund.|uhttps://lib.msu.edu/ebookplates/view/?id=1251 | |
| galsp | MSU: Purchased with funds provided by Stuart Albert Gallacher Memorial Fund for German literature and folklore. added 10/13/17 ; still no ebookplate 08/29/22 | |
| gefsp | MSU: Purchased with funds provided by the Beatrice V. Grant Endowment Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=29 | |
| gersp | MSU: Purchased with funds provided by the Burton L. Gerber and Rosalie P. Gerber Endowment for the MSU Libraries.|uhttps://lib.msu.edu/ebookplates/view/?id=903 | |
| glisp | MSU: Purchased with funds provided by the Charles and Marjorie Gliozzo Endowment Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=269 7/25/14 | |
| holsp | MSU: Purchased with funds provided by the Stanley C. Hollander and Selma D. Hollander Endowment for Special Collections.|uhttps://lib.msu.edu/ebookplates/view/?id=993 | |
| hotsp | MSU: Purchased with funds provided by the Dr. E. James and Geri Potchen History of Horticulture Endowment Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=109 | |
| jtnsp | MSU: Purchased with funds provided by the Jackson Towne Memorial Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=1387 | |
| kensp | MSU: Purchased with funds provided by the Kathleen D. Kennedy Memorial Library Endowment for American and British History and Literature.|uhttps://lib.msu.edu/ebookplates/view/?id=111 | |
| kuzsp | MSU: Purchased with funds provided by the Mirdza Kuze Library Endowment Fund for Baltic Collections.|uhttps://lib.msu.edu/ebookplates/view/?id=105 | |
| m&hsp | 590 __ MSU: Gift of Stephen O. Murray and Keelung Hong.|uhttps://lib.msu.edu/ebookplates/view/?id=79 830_0 Stephen O. Murray and Keelung Hong Fund for History of Anthropology and Gay Studies.|5MiEM Item: y 856 42 |zStephen O. Murray and Keelung Hong Fund for History of Anthropology and Gay Studies.|uhttps://lib.msu.edu/ebookplates/view/?id=863 External fund: Murray & Hong | |
| medsp | MSU: Purchased with funds provided by the MSU Medical Library Endowment Fund. No ebookplate - 8/29/22 | |
| mmosp | MSU: Purchased with funds provided by the Margaret Wallace Moon Endowment for the Florence G. Wallace Conservation Laboratory.|uhttps://lib.msu.edu/ebookplates/view/?id=323 | |
| mndsp | MSU: Purchased with funds provided by the Lester and Dorothy Manderscheid Endowment for the Mathematics Library.|u | |
| mrtsp | MSU: Purchased with funds provided by the Marilee E. Thomas and Robert C. Thomas Science and Related Subjects Collection.|uhttps://lib.msu.edu/ebookplates/view/?id=1265 New endowment 4/15/15 | |
| potsp | MSU: Purchased with funds provided by the Joseph A. Potchen Endowment for the Central European History Collection.|uhttps://lib.msu.edu/ebookplates/view/?id=101 OK per P. Berg to drop "Collection" from the end of the note in the item record hyper links | |
| presp | MSU: Purchased with funds provided by the Library Preservation Endowment Fund. | |
| rtasp | MSU: Purchased with funds provided by the Robert T. Anderson Samaritan Endowment. No gift plate. | |
| schsp | MSU: Purchased with funds provided by the Charles and Ruth Schmitter Fencing Collection Endowment Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=35 | |
| shasp | MSU: Purchased with funds provided by the Radicalism Collection Endowment Fund in Memory of Beth Shapiro.|uhttps://lib.msu.edu/ebookplates/view/?id=85 | |
| slisp | MSU: Purchased with funds provided by the Alan and Shirley Brocker Sliker Library Endowment.|uhttps://lib.msu.edu/ebookplates/view/?id=295 | |
| spcsp | MSU: Purchased with funds provided by the Special Collections Endowment. | |
| New, waiting for fund code | MSU: Purchased with funds provided by the Robert S. and Harriett R. Spira Library Endowment fund | |
| tolsp | MSU: Purchased with funds provided by the Harold and Helen Tolles Endowment. | |
| tomsp | MSU: Purchased with funds provided by the Marvin L. Tomber Endowment for the MSU Mathematics Library.|uhttps://lib.msu.edu/ebookplates/view/?id=317 | |
| trusp | MSU: Purchased with funds provided by the Paul and Barbara Trudgen Library Endowment. | |
| tsusp | MSU: Purchased with funds provided by the Kayoko Tsuda-Guy Asian Art Collection Endowment in memory of Gordon and Nina Collison. |zMSU: Purchased with funds provided by the Kayoko Tsuda-Guy Asian Art Collection Endowment. |uhttps://lib.msu.edu/ebookplates/view/?id=99 | |
| voisp | MSU: Purchased with funds provided by the Maurice and Elayne Crane Vincent Voice Library Endowment. | |
| wdbsp | MSU: Purchased with funds provided by the Kim A. Wilcox and Diane Del Buono Endowment for Library Agricultural Collections. | |
| weisp | MSU: Purchased with funds provided by the Joanne Weil Memorial Fund. Item: y 856 42 |zPurchased with funds provided by the Joanne Weil Memorial Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=321 | |
| whasp | MSU: Purchased with funds provided by the Russell and Laura Whalls Library Endowment Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=357 (whasp = Whall Endowment) | |
| wmcsp | MSU: Purchased with funds provided by the Russell and Laura Whalls Library Endowment Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=357 (wmcsp = Whall Mex/Cent Am) |
Collection notes
- Though these collections are not assigned a fund code, CatMan is still responsible for applying the corresponding notes and/or bookplate links to the item record.
- The associated gift and series notes, which are usually applied by catalogers, can be used to search for and identify new materials, instead of a fund code.
- It's also a good idea to check the quality/accuracy of the gift and series notes in the bib and supply any missing fields.
| COLLECTION NAME | ITEM RECORD NOTE (y 856 42) | ASSOCIATED GIFT (590) & SERIES (830) NOTES |
|---|---|---|
| Beard | |zMSU: Gift to James B Beard Turfgrass Library Collection.|uhttps://lib.msu.edu/ebookplates/view/?id=235 | 590 __ MSU: Gift to James B Beard Turfgrass Library Collection. |
| Boyer | |zMSU: Cataloging made possible by the Raymond F. Boyer Library Fund.|uhttps://lib.msu.edu/ebookplates/view/?id=1233 | 590 __ MSU: Cataloging made possible by the Raymond F. Boyer Library Fund. 830 _0 Raymond F. Boyer Library Collection.|5MiEM |
| Bails | MSU: Gift of Jerry G. Bails|uhttps://lib.msu.edu/support/ebookplates/255 | |
| Chase | |zMSU: Gift of William D. and Helen M. Chase.|uhttps://lib.msu.edu/ebookplates/view/?id=1263 Non-chronology materials tied together with a 590 gift note will not be linked to the ebookplate. Added 2/21/17. | 590 note: MSU: Gift of William D. and Helen M. Chase. 830 _0 William D. and Helen M. Chase Collection. |5 MiEM |
| Dietz | |zMSU: Gift of Ronald Dietz.|uhttps://lib.msu.edu/ebookplates/view/?id=869 | 590 __ MSU: Gift of Ronald Dietz. |
| Faculty Books | none | 590 __ MSU: Stanley C. and Selma D. Hollander Faculty Book Collection. (June 2014 chg'd name) |
| Holtzman | |zMSU: Gift of Irwin T. and Shirley Holtzman.|uhttps://lib.msu.edu/ebookplates/view/?id=477 | 590 __ MSU: Gift of Irwin T. and Shirley Holtzman. 830 _0 Irwin T. and Shirley Holtzman Israeli Literature Collection.|5MiEM |
| Koch, Donald | |zMSU: Gift of Donald F. Koch American Philosophy Collection.|uhttps://lib.msu.edu/ebookplates/view/?id=1001 | 590 __ MSU: Gift of Donald F. Koch American Philosophy Collection. 830 _0 Donald F. Koch American Philosophy Collection.|5MiEM |
| Koch, Henry | |zMSU: Gift of Henry C. Koch.|uhttps://lib.msu.edu/ebookplates/view/?id=25 | 590 __ MSU: Gift of Henry C. Koch. |
| Lockwood (Romani) | |zMSU: Gift of William G. Lockwood and Yvonne R. Lockwood.|uhttps://lib.msu.edu/ebookplates/view/?id=1003 | 590 __ MSU: Gift of William G. Lockwood and Yvonne R. Lockwood. OR 590 __ MSU Special Collections copy: Gift of William G. Lockwood and Yvonne R. Lockwood. |
| Lockwood (Foodways) | |zMSU: Gift of William G. Lockwood and Yvonne R. Lockwood.|uhttps://lib.msu.edu/ebookplates/view/?id=1005 | 590 __ MSU: Gift of William G. Lockwood and Yvonne R. Lockwood. 830 _0 The William G. Lockwood and Yvonne R. Lockwood Collection of National, Ethnic and Regional Foodways.|5MiEM |
| McDaniel | |zMSU: Gift of Donna Dixon McDaniel.|uhttps://lib.msu.edu/ebookplates/view?id=67 | 590 __ MSU: Gift of Donna Dixon McDaniel. |
| Mulholland | |zMSU: Gift of Mary Lou Kidd and Frank Mulholland in Memory of Charles W. Mulholland|uhttps://search.ebscohost.com/login.aspx?authtype=ip,guest&custid=s8364774&groupid=main&profile=eds&direct=true&site=eds-live&bquery=MSU%3A+Gift+Mary+Lou+Kidd+Mulholland+memory+AND+(LN+cat09242a+OR+LO+system.nl-s8364774+OR+LN+cat09276a) | 590 __ MSU: Gift of Mary Lou Kidd and Frank Mulholland in Memory of Charles W. Mulholland |
| Shanghai | none | 590 __ MSU: Gift of Shanghai Library. |
| Staff (retired) | |zIn recognition of retiring staff [Staff name] for her service to the MSU Libraries.|uhttps://lib.msu.edu/ebookplates/view/?id=[number] | 590 __ MSU: In Recognition of retiring staff [person's name; ex. Kriss Ostrom] for her service to the MSU Libraries. |
| Student (graduated) | |zIn recognition of MSU Libraries Student Employee, [student name], Class of [year].|uhttps://lib.msu.edu/ebookplates/list/?honor_of_grad=1 | 590 __ MSU: This book was selected in recognition of MSU Libraries Student Employee, [Name], Class of [year]. |
| Wakoski | An e-book plate will be created 6/6/13 | 590 __ MSU: Gift of Diane Wakoski. |
| Women's Resource Center | No ebookplate. These only have a 590 gift note. | 590 __ MSU: Gift of the MSU Women’s Resource Center. OR 590 __MSU: G.M.KLINE DIGITAL/MEDIA copy is a gift of the MSU Women’s Resource Center. |
| Wilensky-Ritzenhein | |zMSU: Gift of Stephen P. Wilensky and Mark S. Rizenhein.|uhttps://lib.msu.edu/ebookplates/view?id=667 | 590 __ MSU: Gift of Stephen P. Wilensky and Mark S. Ritzenhein. 830 _0 Wilensky-Ritzenhein Gay Book Collection|5MiEM |
CatMan is responsible for the addition of these notes to existing bib and/or item records.
Other special gift/series notes may be added by catalogers in separate processes.
| Contact | Lisa English or Don Depoorter |
| Team | CatMan |
| Updated | May 2018 |
| Created | April 2018 |