Firm order record cancellation
Owned by Tim Kiser (Unlicensed)
Summary: This is a proposed procedure for cancellation of unfilled firm order purchase orders.
- Acquisitions staff will complete an order audit every year and a cancellation deadline will be determined.
- Bibliographers/coordinators will be notified of pending cancellations at least two months in advance of the cancellation deadline.
- At the bibliographer’s request, a good-faith effort will be made by Acquisitions staff to determine if the original vendor is still able to supply the material ordered.
- One reminder notice will be distributed to all bibliographers two weeks in advance of the cancellation deadline.
- Orders will be redirected at the bibliographers’ request; bibliographers will be required to supply an alternate vendor.
- Orders will be cancelled at the deadline if no response has been received from the bibliographer/coordinator.
- Out of print and international vendor orders may be extended at the bibliographer’s request without alternate vendor suggestions.
Policies
Unfilled firm order purchase orders will be cancelled after two years unless a bibliographer or coordinator requests an extension and provides Acquisitions with an alternative source of supply. Exceptions for out of print and/or international vendor orders may be granted with evaluation on a case-by-case basis.
—Policy approved by EC, Sept. 2008
| Contact | Lisa Smith |
| Team | Acq |
| Updated | March 2018 |
| Created | March 2018 |