Shelf-ready processing

Books with no record

• shelf-ready streamer

• receiving streamer

Copy cataloging shelves

Books with partial records

• shelf-ready streamer

• receiving streamer

Shelf-ready problem shelves

Atlases

• shelf-ready streamer

• receiving streamer

Maps Library (mail or deliver to Andrea M.)

Books w/ supplementary nonprint

• shelf-ready streamer

• receiving streamer

Locked media cabinet

Juvenile materials
mnjuv

• shelf-ready streamer

• receiving streamer

• purple streamer

Children's lit shelf

Music materials
mu

• shelf-ready streamer

• receiving streamer

Music shelf

Government documents
gd

• shelf-ready streamer

• receiving streamer

Gov docs shelf

Reference books
ss, ssqrf, ssbio, ssfou
​(if not approved by ERM)

• shelf-ready streamer

• receiving streamer

• red "reference" streamer

Reference review shelf

Reference books
af, ca

ss, ssqrf, ssbio, ssfou​
(if approved by ERM)

• shelf-ready streamer

• receiving streamer

• red "reference" streamer

Copy cataloging RUSH shelf

Travel books
irtrv

• shelf-ready streamer

• receiving streamer

• red "reference" streamer

Browsing collection
br

• shelf-ready streamer

• receiving streamer

• red streamer

Popular - Business
bupop, bunqr, bunrf

• shelf-ready streamer

• receiving streamer

• red streamer

Course reserves
mnres, bures, enres, vtres

• shelf-ready streamer

• receiving streamer

• yellow streamer

Patron notify

• shelf-ready streamer

• receiving streamer

• red streamer

• notify streamer

Fixed fields

Mat type

ACCEPT

• a

Flag any other

MARC leader
(ctrl+r to expand)

Bib levl

ACCEPT

• m

Flag any other

Enc levl

ACCEPT

• I, 1, 4, blank, 7, 8

Flag any other

050/090 call number

MARC field tag

ACCEPT

• c (for call number matching label)

DON'T ACCEPT

• y (except for a second call number)

If needed, change tag to c for call number which matches label

050/090 call number

1st half

(class number)

DON'T ACCEPT

• obsolete ranges:
  DT727-971​
  FC
  PZ
  Z over 5000

Flag if classed in obsolete range

050/090 call number

2nd half

(cutter, year, etc.)

ACCEPT

• complete call number with cutter and year
  ex: E748.T58 $b C74 2012 

• complete call number with work letter after the year
  ex: JF1525.S4 $b R69 2016b

DON'T ACCEPT

• incomplete call number
  ex: E748.T58
   

• vol. or no. designations
  ex:1998: no. 3; 1995 v. 

CHECK FOR

• 'x' on end of cutter
   

• 'x' on the end of call number

• If call number is complete but missing $b code, add $b between class number and cutter

  • if unsure where to place $b, flag as problem
     

• If call number includes vol. or no. designations, flag as problem
   

• If call number is incomplete, flag as problem
   

• If call number has 'x' on end of cutter, and no other problems exist, remove from bib and write/rewrite call # inside book, then send to New Books Relabel shelf

  • if other problems exist, note this issue on shelf-ready streamer
     

• If 'x' is present on end of call number and book is unlabeled, remove 'x' from bib 

  • for labeled books, accept as is

050/090 call number

Labels with extra decimal or no decimal in call number

CHECK FOR

• extra decimal
  ex: PS3525.I972 .G6 1968
   

• no decimal
  ex: PS3525 I972 G6 1968
  ex: QH353 B53 2000

• If no other errors are present, add missing or remove extra decimal in bib record, write/rewrite corrected call # in book, and send to New Books Relabel shelf

  • if other problems exist, note this issue on shelf-ready streamer

Branch locations

CHECK FOR

• G1000-G1999 — Maps (mp)

• K-KZ --- Business (bu)

• M, ML, MT --- Music (mu)

• N-NX, TR --- Art (ar)

• Edit Sierra location field and 049 in bib

• For K call numbers, these remain in the Main Library unless assigned a bu location

  • Use "Main Library" stamp on materials with K call numbers not going to Business

• Stamp all branch materials appropriately

245 $c author/editor, etc.

CHECK FOR

• match between book and record

• Flag any discrepancies

• Accept differences in 1XX fields, since authorized access points may differ from what is transcribed from the piece.

• Accept statements of responsibility ("edited by," "compiled by," etc.) that are drawn from other areas of the piece; under RDA, responsibility info does not have to come from the t.p. verso.

• Accept statements of responsibility which do not include an author/editor's designation or affiliation (Dr., Ph.D., university, etc.); under RDA, these do not have to be transcribed.

245 $a, $b title information

CHECK FOR

• match between book and record

Flag any discrepancies 

250 edition statement

CHECK FOR

• match between book and record

• If record contains "1st edition" statement but book has no edition info, delete 250
   

• Flag any other discrepancies

260 or 264 publication and copyright

$b publisher name

CHECK FOR

• match between book and record

Flag any discrepancies

260 $c publication date

OR

264 _1 $c
publication date

264 _4 $c
copyright date

CHECK FOR

• match between book and record

• Flag discrepancies, including one-year differences
   

• Consult Date discrepancies guidelines for more details.

260 AND 264 _1

• If both are present, and both contain identical information, delete 260
   

• Otherwise, flag as problem

300

$a pagination
$b illustrations
$c dimensions

CHECK FOR

• match between book and record

• possible oversize dimensions

• If missing, and if feasible, add info accordingly:
   

  • AACR example:
    387 p. :|bill. ;|c25 cm.
    ix, 284p. ;|c21 cm.
     

  • RDA exmple:
    387 pages :|b illustrations ;|c25 cm.
    ix, 284 pages ;|c21 cm.
     

• Flag if missing info is too complicated to determine/describe (this includes records where it's not clear whether AACR2 or RDA is the appropriate standard)
   

• Illustrations is a general term that includes charts, maps, portraits, etc. Specific terms like charts, maps, portraits, etc. are also acceptable, but only "illustrations" is required if illustrative material is present. Tables containing only words and data are not illustrations.
   

• Flag any other discrepancies
   

• If book meets any of these oversize criteria, see below:

  • more than 30 cm high (recorded size 31+ cm)

  • more than 30 cm wide (recorded size 31+ cm)

  • both more than 23 cm high and 23 cm wide (recorded size 24+ cm)

    • 23x23 rule applies to Main and Art only; not Music

oversize (mn and ar)

• Change location to ov
   

• Mark with oversize stamp
   

• Place on appropriate truck

oversize (mu)

• Mark with Music stamp
   

• Unlabeled books: write in call # followed by 'folio'
  ex: MT 1 .A123 2012 folio
   

• Labeled books: write 'folio' under location stamp
   

• Place on appropriate truck