SPC materials workflow
Summary: These procedures cover the ordering and processing of purchased and gift materials for SPC, with information about routing to cataloging.
Ordering
SPC selectors use a custom stamp to create an order form on their printouts
When submitted, specialized info from the form should be recorded in the order record
Receiving
SPC materials receive a special streamer
Record info from order record on streamer and insert in piece
Follow usual receiving procedures and place items on SPC truck in closet
Special routing
Some types of materials are handled exclusively by individual catalogers.
RUSH → deliver to Cathy Illman
Zines → deliver to Mike Erickson
Arsenal → deliver to Janice Ahee
Comics materials → always reviewed first by Randy Scott
Serial adds → deliver to Kris Baclowski
For other types of routing:
Selector review (pre-cataloging) → selectors should use their office locations as the subloc on the order form
See Lisa Smith with questions
Notifies or expedited cataloging (faculty requests, etc.) → selectors should use the "notify" box on the order form
Selectors are encouraged to use their own accounts for notify requests; this differs from usual notify practices but allows selectors to take a more hands-on approach in terms of specialized materials, communication with faculty or researchers, etc.
SPC review
SPC staff retrieve materials from SPC truck and sort for review downstairs
As desired/needed, selectors review materials and add further notes to streamers for CMS staff
Materials are placed in a cataloging queue maintained by SPC in order of priority
Forwarding to cataloging
Small batches of material in priority order are delivered to the SPC cataloging shelves in CMS
Copy cataloging shelves → most materials should start here
Copy cataloging staff will forward any materials requiring original to the next range of shelves
Original cataloging shelves → in special cases, materials that selectors know will need original or complicated work can be placed here
Gifts
Single or small groups of gifts accepted for SPC should not go through the usual Acquisitions Gifts workflow; rather, selectors fill out an SPC streamer for each gift item and place them in the SPC queue in the SPC stacks
Larger groups of items that would benefit from a project approach (i.e., special written procedures, sustained cataloging in batch, materials kept together, etc.) can be entered into the CMS project queue here:
Contact the Head or Asst. Head of CMS for assistance/consultation
See our Getting special materials cataloged for more info about special gifts and projects