Processing music materials (obsolete)

Summary: Procedure covers the physical processing of music materials including CDs and DVDs, musical scores, and music oversize.

Music CD/DVD processing

Steps for processing:

1. The next accession number on the sheet of labels will be placed on the CD/DVD case, on the front, the upper left corner.
2. The same number will be placed in the bib record.
   1. use the 099 field, for indexing in the “Other” call number index.
   2. CD XXXXXX , or DVD XXXXXX will be typed in the field, with a space between CD/DVD and the number.
3. The case will be bar coded with a pink bar code, on the front, the upper right corner.
4. The bar code number will be placed in the item record and a 7 placed in the IType field. The item record location should be: muncd (for CDs), muvid (for DVDs).
5. Substantial booklets in the CD/DVD case will have the accession number written on the booklet on the front, upper left corner.
6. A title with two CDs/DVDs in the case will have the accession number written on each CD/DVD. The case will have the accession call number label.
7. CD/DVD titles with multiple cases will need to have the accession number call number on all cases.
   1. each case will need the call number and a volume or part number.
   2. cases will go to Catalog Maintenance labeling area for creation of full call number label for one case, with volume or part number.
   3. case with original accession number label will need a label with the volume or part number.
8. Add copy CDs/DVDs will be sent directly to labeling.
   1. a yellow sticky will be placed on the case with the CD/DVD call number as it appears in the catalog record
   2. a label will be typed with c.2 on the label, or a separate c.2 label could be used
   3. the labeled case will go to the CD/DVD bar coder for the pink bar code

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Music Score with parts

1. If a score has parts, the parts will be in an envelope at the back of the folder. Verify all parts are in the pocket and stamp all parts with property stamp on the bottom of the back page. 
2. There is one item record for the entire piece. The volume field will contain score and number of parts written in this format – Examples:  Score & part, Score & part 1-3. 
3. Add "m" supervisor note: One NOT barcoded part/s in pocket (back cover). Verify that all items are in pocket. If any are missing or pocket is empty, stop and ask Supervisor before checkin or checkout. (update the number to match number of items in pocket) 
4. Print call number label adding Score & part added to the bottom of the call number with this format:

M
457.2
.F676
Q8
part 1-4    

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Oversize Music

The size to determine oversize material for Fine Arts - Music is the same as the size used for the Main collection titles, height 31 cm OR depth 31 cm OR height and depth of 24 cm

M call numbers

• Are always scores.
• Oversize conventions apply to Music scores when it measures over 43 cm high and 36 cm depth.
• Bib location mu
• Item location muovr
• Place the |foversize|a in the front of the call number in the catalog record.
• Music will place the letter "O" on the piece after it arrives there.

• Processing
  • See the written call number inside the book.
  • Oversize music M call #s will have |foversize|a in front of the call number in the catalog record.
  • Do not use f. in the call number.
  • Stamp the location Music Library over the call number in the book if not already done.
  • Music will place the letter "O" on the piece after it arrives there.
    
    

  • ML and MT call numbers no longer have a separate oversize location.

  • ML re-labels may appear with the old f. in the call number. When we find these, the f. should be removed from the call number and the word folio placed at the end of the call number on the written call number inside the book and the call number label on the book. The cataloged record should also be edited by placing the |ffolio in front of the call number.

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Music Scores in Pam Folders

All music score pam folders need a call number label, MSU property stamp, pink date due, and barcode.

1. Search record by call number
2. Verify that you are in the correct record:
   1. Verify that the call number in the record matches the call number on the piece
   2. The call number inside the book should have MUSIC stamped above the call number
   3. The title on the title page should match the title in the 245 field in the bibliographic record
   4. If the title has [electronic resource] in it pull and give to trainer/supervisor
   5. All problems are given to a trainer/supervisor with a note
3. Verify that the bib record and item record have a music location code.

If needed see the Quality Control procedure.

Typing call number label

1. Do not include the musical instrument designation in the call
2. Type volume numbering at the end of the call number label for multi-volumes, numbers, parts, or score number.

Final processing

1. The pink date due is placed on the inside cover of the folder on the lower right-hand side, but should not be placed below the bottom edge of the score.
2. Place the MSU property stamp or sticker centered on the inside cover of the folder.

Barcode

1. Place the pink barcode on the back of the pam fold 2 fingers down from the top right corner (or from the edge of the score), and 2 fingers over from the back right side of the spine (or from the edge of the score).

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