Beard collection

Summary: This procedure details the cataloging workflow and unique record components for the Beard Collection, a unique collection that is part of the Turfgrass Information Center.

Background

Beginning in 2023, the TF location to be phased out; orders and selecting for that location ceased.
Materials still in-process in Tech Services destined for location TF to be cataloged as Beard materials instead (TFBRD).
- Except for serials; serials destined for TF can continue to be cataloged for or added to TF holdings.
If an item being cataloged is already held in Beard, please forward to Andrew Lundeen for review.
- Individual items can be forwarded via internal mail.
- Multiple items can be set aside and request a pickup by Andrew.

Copy cataloging

Check Folio first; Beard item may be an ADD LOC (to Main, or to Special Collections Turfgrass locations (SPTFG, SPRTF), etc.).
If an ADD LOC, assign it the next sequential copy number, regardless of gaps in existing copy numbers.
As stated above, Multiple copies within Beard are not desired
- If cataloging a Beard item that would be a copy 2 to something already held in Beard, forward to Andrew Lundeen.

Original cataloging

Forward to Mike Erickson if there is no copy or found copy is inadequate.

Print monograph record components

For non-print, consult Autumn Faulkner, Joshua Barton or Janet Baldwin.
For serials, consult Turfgrass serial procedures

OCLC record (before exporting for Data Import)	Contents
049	QEML (if not an add location)
Call number	prefer classes SB433-SB433.34 though other classes may be acceptable
590 (only for items with a gift streamer or some other indication that they are a gift to the Beard Collection)	MSU: Gift to James B Beard Turfgrass Library Collection. OR MSU: Copy 2 gift to... MSU: Volume 2 copy 2 gift to... MSU: Vol. 89 (2003)-vol. 96 (2010) and vol. 98 (2012) gift to...

Holdings record fields*	Contents
Holdings type	Default
Permanent location	tfbrd

Item record fields*	Contents
Material type	Printed Material
Call number type	Library of Congress classification
Call number	When importing via Data Import, this will be auto-populated When creating an item as an add, provide the call number manually (e.g. via cut and paste) being sure to delete any $b.
Item notes / workstats	Enter the appropriate workstat code
Permanent loan type	Non-Circulating
Item status	Restricted (if creating item manually, assign in the View item menu: Actions / Mark as restricted)

*For new cataloging, holdings and item record fields should be populated in 948 and 949 in Connexion, using text strings or constant data; many of the field values prescribed here will be auto-populated via field mappings when importing the record into Data Import. See 94X template and instructions on the Checklist for general cataloging in Folio.

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Processing

Beard items DO NOT receive
- written call numbers
- stamps
- glued-in check out streamers
Write the call number on the existing streamer or a slip of paper and insert in book; or print the VuFind public display, once the record is available.
Keep book jacket with book (can be placed inside the book)
Place monographs on Beard shelf in CatMan (just below relabeling shelf)
- Barcodes without shields will be applied to the back of the item by CatMan
Beard serials are not generally barcoded and can be delivered directly to TF, but if previous issues are already barcoded, consult TF staff

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Contact	Autumn Faulkner (Copy Cataloging) Joshua Barton (Original Cataloging) Andrew Lundeen (Turfgrass)
Team	CMS
Updated	March 2023
Created	April 2018