Processing new books (non-main)

Summary: After cataloging, all non-main books will be transferred to the designated shelving in the CATMAN barcoding/labeling area. This procedure describes steps to be taken in the processing, labeling, and barcoding for different MSU Libraries locations and notifies. 

*Denotes books considered "Rush"

Art

1. All N and TR call numbers go to ART unless they fit the oversize category. Oversize items are shelved in the Oversize collection.
2. Catalogers should stamp "ART LIBRARY" above the handwritten call number.  If the book is shelf ready, the stamp should be on the top left of the inside cover on hardcover books or on the back of the title page on paperbacks.
3. Art books that do not begin with an N or TR receive an “ART” label above the call number.
4. Permanent location in the Holdings should be “ar”.
5. Use a white barcode and no date due slip.
6. Scan barcode into the barcode field in the item record.
7. Piece gets an MSU ownership stamp or sticker.
8. Check-in books in FOLIO to change “In Process” status to “Available”.
9. Place art books on designated shelving in the Technical Services hallway.

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*Browsing

1. Browsing books will have an orange streamer in them.
2. The permanent location in the item record should be “br” and the permanent location in the holdings record should be “mnmn”, unless it is destined for another branch when transferred out of browsing (ie. Music, art, or business).
3. Permanent loan type is “21 Day Loan”.
4. Scan barcode into the barcode field in the item record.
5. Use the orange “browsing” date due slip.
6. Piece gets an MSU ownership stamp or sticker.
7. Labeling and barcoding books with a book jacket:
   1. Both the book and the jacket receive a call number label and barcode.
   2. Place a "BROWSING" label above the call number label on the jacket.  Do not place a "BROWSING" label on the piece itself.
   3. Place a barcode (that corresponds to the permanent holdings location) on the back of the piece and a duplicate white barcode on the back of the book jacket.
8. Labeling books without a book jacket: a "BROWSING" label is placed above the call number label.
9. Place a plastic cover around the book jacket.
10. Check-in books in FOLIO to change “In Process” status to “Available”.
11. When finished, place the book on the Central Distribution truck.

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Business

1. Catalogers should stamp "Business Library" above the handwritten call number.  If the book is shelf ready, the stamp should be on the top left of the inside cover on hardcover books or on the back of the title page on paperbacks.
2. Verify in the holdings record that the book has a “BU” location.
3. Use a yellow barcode and a white date due slip for the book.
4. Scan barcode into the barcode field in the item record.
5. Piece gets an MSU ownership stamp or sticker.
6. Check-in the book to initiate “In-transit” status in FOLIO.  Place books on the Business library mail shelf. 
7. Special handling instructions for items with a red rush streamer:
8. Business Library Popular Collection 
   1. The item record should have the permanent location “bupop”.
   2. Place a plastic cover around book jacket if there is one.
   3. Place call number label on the book jacket and the piece.
   4. Place a yellow barcode on the back of the piece. If there is a book jacket, place a duplicate barcode with a yellow shield on the back.
9. Business Library Reference Collection
   1. Holdings location should be “bunqr” or “bunrf”.

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*Careers Collection

1. Catalogers should stamp "Careers" above the handwritten call number.  If the book is shelf ready, the stamp should be on the top left of the inside cover on hardcover books or on the back of the title page on paperbacks.
2. Use a white barcode and a green “Careers” date due slip.
3. Permanent location in the Holdings should be “mnca”.
4. Permanent loan type in the item record should be “21-day circulation”.
5. Scan barcode into the barcode field in the item record.
6. Piece gets an MSU ownership stamp or sticker.
7. Place a “Careers” location label above the call number.
8. Check-in books in FOLIO to change “In Process” status to “Available”.
9. When finished, place the book on the Central Distribution truck.

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Chavez Collection

1. Catalogers should stamp "Chavez Coll" above the handwritten call number.  If the book is shelf ready, the stamp should be on the top left of the inside cover on hardcover books or on the back of the title page on paperbacks.
2. In the Holdings Record, the permanent location should be “mnmn”.
3. In the Item Record, the permanent location should be “mncv”.
4. Use a white barcode and white date due slip.
5. Scan barcode into the barcode field in the item record.
6. Chavez books get a special bookplate inside the book and 2 large C's near the call number (above the label on the spine, or beside the label on the front).
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7. Check-in books in FOLIO to change “In Process” status to “Available”.
8. Place Chavez books on designated shelving in the Technical Services hallway.

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Children's & YA Literature Book Collection

1. Books for the MSU CHILDREN'S & YA Literature Collection will have a lavender streamer.
2. Use a white barcode and a lavender “Children’s” date due slip.
3. In the holdings record, the permanent location will be determined by sublocation. See chart below for guidance.
4. Verify that the Instance record has a Series statement: “MSU Children's & YA Literature Collection.MiEM”  If not, select edit Marc under Actions menu and add the following field:
5. In the item record:
   1. Under Item data, “Other scheme” should be selected in the Call number type drop down menu.
   2. There should also be a Prefix identifying the sublocation and Call Number.
   3. Permanent loan type is “21 Day Loan”.
   4. Scan barcode into the barcode field.
6. Place a “C&YA LIT COLL” label above the call number label if the label is on the spine, or below the call number label if the label is on the front.
7. Labeling books with a book jacket:
   1. Both the book and the jacket receive a call number and barcode label.
   2. Place a “C&YA LIT COLL” label above the call number label on the  jacket.  Do not place a “C&YA LIT COLL” label on the piece itself.
   3. Place a white barcode on the back of the piece and a duplicate barcode on the back of the book jacket.
8. Place a plastic cover around the book jacket.
9. Check-in books in FOLIO to change “In Process” status to “Available”.
10. When finished, place the book on the Central Distribution truck.

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Conservation Lab Collection

1. Permanent location in the Holdings should be “mnprv”.
2. Use a white barcode and a white date due slip.
3. Catalogers should write "Conservation Lab" above the handwritten call number. 
4. Place a “Con Lab” location label above the call number.
5. In the item record:
   1. Scan barcode into the barcode field.
   2. Click Edit under the Actions menu. Add a check-in note "Return to Conservation Lab.” And check as Staff only.
6. Piece gets an MSU ownership stamp or sticker.
7. Check-in books in FOLIO to change “In Process” status to “Available”.
8. When finished, send book to Conservation. 

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*Course Reserve

1. Course Reserve books will come with a yellow streamer.
2. Verify the location and loan type in the item record:
   1. Temporary location should be “mnres”
   2. Temporary loan type should be “2 hour loan”
3. Use a white barcode and white date due slip.
4. Scan barcode into the barcode field in the item record.
5. Piece gets an MSU ownership stamp or sticker.
6. Check-in books in FOLIO to change “In Process” status to “Available”.
7. After the books are processed:
   1. Main reserves are placed on the shelf in Circulation.
   2. Art and Music reserves are placed on the shelves in the Technical Services hallway.
   3. DMC Reserve books are placed inside the DMC cabinet.
   4. Business Reserve books are placed in-transit and sent directly to the branch.

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Faculty Book Collection

1. MSU Faculty Book Collection books will come with a blue streamer.
2. Use a white barcode and white date due slip.
3. Verify that the following:
   1. The Instance record has note, "MSU Stanley C. and Selma D. Hollander Faculty Book Collection."
   2. The Item record - Statistical Code has "Faculty Book Collection."
   3. The Item record should have a Staff note, "[YEAR] needed for FBC reception."
   4. Verify the call number in the Item record.
   5. In the Holdings Record, the permanent location should be “mnmn”.
   6. In the Item record, the permanent location should be “mndv”.
   7. Permanent loan type is “Can Circulate”.
4. Scan barcode into the barcode field in the item record.
5. Piece gets an MSU ownership stamp or sticker.
6. Place the "MSU Faculty Book Coll.” label above the call number label if the label is on the spine. Place the "MSU Faculty Book Coll.” label below the call number label if the label is on the front.
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7. Labeling books with a book jacket:
   1. Both the book and the jacket receive a call number label and barcode.
   2. Place a "MSU Faculty Book Coll.” label above the call number label on the jacket, and below the call number if the label is on the front.  Do not place a "MSU Faculty Book Coll.” label on the piece itself.
   3. Place a white barcode on the back of the piece and a duplicate barcode on the back of the book jacket.
8. Check-in books in FOLIO to change “In Process” status to “Available”.
9. When finished, place the book on the Central Distribution truck.

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*ILL - On Demand

1. On Demand is a rush process and will have a red streamer.
2. Process books using New Book Processing procedures.
3. Check-in books in FOLIO to change “In Process” status to “Available”.
4. After the book is processed, place book on the ILL - PURCHASE ON DEMAND shelf.

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*Makerspace

1. Makerspace books will come with a red rush streamer.
2. The permanent location in the Holdings should be:
1. mnmsb (book) - Circulates 21 days
2. mnmst (technology) - Technology materials circulate three days, unless specified to circulate 72 hours.  
3. Use a white barcode.
4. Scan barcode into the barcode field in the item record.
5. Piece gets an MSU ownership stamp or sticker.
6. Catalogers should stamp "MAKERSPACE" above the handwritten call number.  If the book is shelf ready, the stamp should be on the top left of the inside cover on hardcover books or on the back of the title page on paperbacks.
7. Place the appropriate date due slip inside piece:
1. mnmsb (book) - green MAKERSPACE BOOKS 21 day loan
2. mnmst (technology) - green MAKERSPACE TECH (7 day or 72 hour)
8. Place a "MAKERSPACE" label above the call number label.
9. Check-in books in FOLIO to change “In Process” status to “Available”.
10. When finished, shelve book in Makerspace.

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Map Books

1. All G call numbers between G1000-G1999 go to the Map Library.
2. Catalogers should have stamped "Maps" above the handwritten call number. If the book is shelf ready, the stamp should be on the top left of the inside cover on hardcover books or on the back of the title page on paperbacks.
3. Books that do not begin with a G call number will receive a “MAPS” label above the call number label.
4. Use a white barcode and no date due slip.
5. The permanent location in the Holdings should be “mp”.
6. Scan barcode into the barcode field in the item record.
7. Piece gets an MSU ownership stamp or sticker.
8. Check-in books in FOLIO to change “In Process” status to “Available”.
9. Place map books on designated shelving in the Technical Services hallway.

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Microform Guides

1. Catalogers should have stamped "Micro Guide" above the handwritten call number. 
2. Place a "Micro Guide" label above the call number label.
3. Use a white barcode.
4. Identifying markings are added by Microforms Library staff.
5. The Permanent location in the holdings record should be "mcgde".
6. In the item record:
   1. Permanent loan type should be “Non-Circulating”.
   2. Scan barcode into the barcode field.
   3. In the Actions menu, change status to “Restricted”.
7. Place microform guides on designated shelving in the Technical Services hallway.

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MNPRO - Protected Collection

1. MNPRO books will have a dark green mnpro streamer in them.
2. Catalogers should stamp "Protected Collection" above the handwritten call number.  If the book is shelf ready, the stamp should be on the top left of the inside cover on hardcover books or on the back of the title page on paperbacks.
3. In the Holdings Record, the permanent location should be “mnmn”.
4. In the Item Record, the permanent location should be “mnpro”.
5. Use a white barcode and white date due slip.
6. In the item record:
   1. Click Edit under the Actions Add a check-in note "Give to Circulation Supervisor (for return to Protected Collection)."and check as Staff only.
7. Scan barcode into the barcode field in the item record.
8. Piece gets an MSU ownership stamp or sticker.
9. MNPRO books receive additional MSU property stamps on all three outside edges of the text block.
10. Place a “PC” label above the call number label if the label is on the spine, or below the call number label if the label is on the front.
11. When finished, place book on Protected Collection shelves.

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*MSU Collection

1. MSU Collection books will have a "MSU COLL." stamp above the handwritten call number located on the inside of the book.
2. Use a white barcode and white date due slip.
3. Scan barcode into the barcode field in the item record.
4. Piece gets an MSU ownership stamp or sticker.
5. Place the "MSU COLL." label above the call number label if the label is on the spine. Place the "MSU COLL." label below the call number label if the label is on the front.
6. Verify that the permanent location is mnmsu in the Holdings Record.
7. Permanent loan type is “Can Circulate” or “21 days” for serials.
8. Check-in books in FOLIO to change “In Process” status to “Available”.
9. When finished, place the book on the Central Distribution truck.

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Music

1. All M call numbers go to music regardless of their dimensions.
2. Catalogers should stamp "Music Lib" above the handwritten call number.  If the book is shelf ready, the stamp should be on the top left of the inside cover on hardcover books or on the back of the title page on paperbacks.
3. Verify in the holdings record that the book has a “mu” location.
4. Use a pink barcode and a pink date due slip for the book.
5. Scan barcode into the barcode field in the item record.
6. Piece gets an MSU ownership stamp or sticker.
7. Check-in books in FOLIO to change “In Process” status to “Available”.
8. Place music books on designated shelving in the Technical Services hallway.

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*Notifies

1. Notify books are a rush process and will have a red streamer.
2. Process books using New Book Processing procedures.
3. Check-in books in FOLIO to change “In Process” status to “Available”.
4. After the books are processed:
   1. Main, Art, and Music Notifies are placed on the Notifies shelf in Circulation.
   2. DMC Notifies are placed inside the DMC cabinet.
   3. Business notifies are placed in-transit and sent directly to the branch.

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Oversize

1. Catalogers should stamp "OVERSIZE" above the handwritten call number.  If the book is shelf ready, the stamp should be on the top left of the inside cover on hardcover books or on the back of the title page on paperbacks.
2. Verify that the book dimensions are oversize. 
3. A piece is oversize if:
1. Recorded height is 31cm or more (actual height is greater than 30cm)
2. Recorded width of 31cm or more (actual width is greater than 30cm)
3. Piece has recorded size of BOTH 24cm tall AND 24cm wide (actual size is greater than 23 x 23 cm)
4. Use a white barcode and white date due slip.
5. The permanent location in the Holdings should be “mnov”.
6. Scan barcode into the barcode field in the item record.
7. Piece gets an MSU ownership stamp or sticker.
8. Place an "OVERSIZE" label above the call number label.
9. Check-in books in FOLIO to change “In Process” status to “Available”.
10. When finished, place the book on the Central Distribution truck.

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Planning Reports

1. In the holdings record, permanent location should be:
1. “mnprc” for standard reports.
2. “mnopr” for oversize reports.
2. In the item record:
1. Under Item data, “Other scheme” should be selected in the Call number type drop down menu.
2. Verify call number follows format shown below:
3. Use a white barcode and white date due slip.
4. Scan barcode into the barcode field in the item record.
5. Piece gets an MSU ownership stamp or sticker.
6. Format label using the following:
   1. The first line of the label should be the state in all caps.
   2. The second line of the label should start with two blank spaces, and then the city/region from call number.
   3. Insert a blank line.
   4. Copy and paste the “index title” from the Instance record.
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7. Place Label on the front upper left corner of the book.
8. Place a yellow "P" sticker under the left corner of the label for standard reports.
9. Place a yellow “O” sticker under the left corner of the label for oversize reports. 
10. Check-in books in FOLIO to change “In Process” status to “Available”.
11. When finished, place the book on the Central Distribution truck.

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Popular Science

1. Popular Science books will have a red streamer in them.
2. The permanent location in the item record should be “mnpop” and the permanent location in the holdings record should be “mnmn”, unless it is destined for another branch when transferred out of Popular Science (ie. Music, art, or business).
3. Permanent loan type is “Can circulate”.
4. Scan barcode into the barcode field in the item record.
5. Use the white date due slip.
6. Piece gets an MSU ownership stamp or sticker.
7. Labeling and barcoding books with a book jacket:
1. Both the book and the jacket receive a call number label and barcode.
2. Place a "POP SCI" label above the call number label on the jacket.  Do not place a "POP SCI" label on the piece itself.
3. Place a barcode (that corresponds to the permanent holdings location) on the back of the piece and a duplicate white barcode on the back of the book jacket.
8. Labeling books without a book jacket: a "POP SCI" label is placed above the call number label.
9. Place a plastic cover around the book jacket.
10. Check-in books in FOLIO to change “In Process” status to “Available”.
11. When finished, place the book on the Central Distribution truck.

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*Reference

1. Reference (mnss):
1. Get an MSU ownership stamp or sticker, but do not get a date due slip.
2. Monograph titles are stamped REFERENCE above the handwritten call number.
3. Stamp "REFERENCE LIBRARY USE ONLY" on the first available page on Main Reference books (mnss and ssal3).
4. Place an RC sticker above the call number label, or if the spine is too narrow place the RC sticker to the right of the call number.
5. Item records have a Permanent loan type of “non-circulating”.
6. Restrict item record after entering barcode into record.
2. Consulting Reference (ssal3)
1. The procedure for this location is the same as for “mnss”, except for the sticker process. 
2. Place a “Consulting Reference” sticker above the call number label.
3. Closed Reference (ssqrf):
1. Get an MSU ownership stamp or sticker, and a white barcode.
2. Monograph titles are stamped REFERENCE above the handwritten call number.
3. Use a purple Closed Reference date due slip.
4. Place “C L R” stickers above the call number.
5. Place a round green sticker at the top of the spine.
6. Item records have a Permanent loan type “2 Hour No Overnight”.
4. Funding Center (ssfou):
1. Get an MSU ownership stamp or sticker, and a white date due slip.
2. Monograph titles are stamped REFERENCE above the handwritten call number.
3. Place “F R” stickers above the call number.
4. Place a “Funding Center” sticker at the top of the spine.
5. Item records have a Permanent loan type “Can Circulate”.
5. Branch libraries (arnrf, bunrf, munrf, etc.)

1. Get an MSU ownership stamp or sticker.
2. Books are barcoded by the color used by the branch.

• Art – white
• Business – yellow
• Music – pink

1. Item records have a Permanent loan type of "non-circulating".
2. Restrict item record after entering barcode into record.
3. Branch libraries will place additional stickers.
4. Leave the Red Rush flag in the books and place book on branch shelf for pickup.

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Remote Storage

1. Catalogers should have stamped "Remote Storage" above the handwritten call number.  If the book is shelf ready, the stamp should be on the top left of the inside cover on hardcover books or on the back of the title page on paperbacks.
2. In the Holdings Record, the permanent location should be “rs”.
3. Use a white barcode.
4. In the item record:
1. Click Edit under the Actions menu. Add a check-in note "Return to Remote Storage.” and check as Staff only.
2. Scan barcode into the barcode field in the item record.
5. Piece gets an MSU ownership stamp or sticker.
6. Check-in books in FOLIO to change “In Process” status to “Available”.
7. When finished, place book on RSD Processing shelves in the Technical Services hallway.

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Student Health and Wellness (MNSHI)

1. Catalogers should have stamped "Student Health & Wellness Coll." above the handwritten call number.  If the book is shelf ready, the stamp should be on the top left of the inside cover on hardcover books or on the back of the title page on paperbacks.
2. The Permanent location in the holdings record should be “mnshi”.
3. Use a white barcode and white date due slip.
4. Scan barcode into the barcode field in the item record.
5. Piece gets an MSU ownership stamp or sticker.
6. Place a purple "SHW" Student Health & Wellness label above the call number if the label is on the spine, or below the call number if the label is on the front.
7. Check-in books in FOLIO to change “In Process” status to “Available”.
8. When finished, place the book on the Central Distribution truck.

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Textbook Collection

1. Assign the next Textbook accession call numbers to the attached Word document. Search FOLIO to verify that the new number is not a duplicate.
2. The Permanent location in the holdings record should be “mntbk”.
3. In the item record:
1. Under Item data, select Other scheme under Call number type drop down menu.
2. Accession number will be typed in the Call number field.
3. Permanent loan type is “Can Circulate”.
4. Insert a staff note stating from which organization we received the book e.g. "Received from Spartans.4.Spartans for the Textbook Project." or "Received from ASMSU for the Textbook Project."
4. Verify that the location stamp, “Textbook Collection” is placed on the inside verso cover page or verso title page if it’s paperback.  No call number will be handwritten inside the book.
5. Normal processing (stamping and barcoding.)
1. No re-binding is needed, which includes books stapled or three-ring binders.
6. Use a white barcode and white date due slip.
7. Scan barcode into the barcode field in the item record.
8. Call number labels start with the word “Textbook” followed by one space and then the accession number. e.g. "Textbook 98"
9. Verify that the Instance record has a Series statement “ASMSU/Spartans.4.Spartans Textbook MiEM” If not, select edit Marc under Actions menu and add the following field:
   • 830_0 ASMSU/Spartans.4.Spartans Textbook|5MiEM. 
10. Check-in books in FOLIO to change “In Process” status to “Available”.
11. When finished, place the book on the Central Distribution truck.      

NOTE: If the item record is transferred to another instance record, the series field needs to be transferred as well.

*Withdrawal of Textbook Collection books - Once a year (usually after the Spring semester ends) books will be withdrawn that have been in this collection for over 2 years and have not had any checkouts for the last 2 year period.

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*Travel Collection

1. Travel books do not have a location stamp above the handwritten call number.
2. Use a white barcode and a yellow “Travel” date due slip.
3. The Permanent location in the holdings record should be "mnir".
4. Permanent loan type in the item record should be “21-day circulation”.
5. Scan barcode into the barcode field in the item record.
6. Place a "Travel" location label above the call number label.
7. Check-in books in FOLIO to change “In Process” status to “Available”.
8. If the book has a map attached to the back, follow workflow for supplemental material.
9. When finished, place the book on the Central Distribution truck.

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*Turfgrass Beard

1. Bookplates are placed inside the books by Turfgrass before they are sent to cataloging. New acquisitions are always gifts or donations.
2. Barcode book without a shield.
3. Do not add call number label, property stamp, or date due slip.
4. The Permanent location in the holdings record should be "tfbrd".
5. In the item record:
   1. Permanent loan type should be “Non-Circulating”.
   2. Scan barcode into the barcode field.
   3. In the Actions menu, change status to “Restricted”.
6. Write the call number on the book gift slip.
7. Place books on the Turfgrass shelf by the mailroom. 
8. Cataloging Turfgrass Procedures.

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