Processing digital media materials

Summary: Procedure for processing digital media materials going to DMC.

1. All pieces will have a call number written on a post-it note from cataloger.
2. Bring the record up in FOLIO by the base call number.
3. In the Instance Record:
1. Verify that the title in the record matches the item.
2. Check the Region Code and PAL Format in the Instance Notes.
4. In the Holdings Record:
   1. Check for Holdings statement if the material has multiple discs, accompanying booklet, leaflet, or other supplementary material.
   2. Verify sublocation.
      1. See DMC Sublocation chart for locations.
      2. Gov Docs Digital Media Processing
         1. MSU Digital/Media Videocassette – dmvdg (Gov Docs)
         2. Canadian Documents (CDs) – gdcdc
         3. US Documents (CDs) – gdcdc
         4. MSU Gov Docs – Reference (DVDs) – gddvd
         5. International Documents (CDs) – gdicd
         6. Michigan Documents (CDs) gdmcd
5. In the Item Record:
   1. Verify that Permanent loan type is a 14 Day Loan.
   2. Insert the barcode.
   3. Verify volume field to include number of discs and/or booklet, leaflet, etc.
6. Labeling DVDs:
   1. Place call number label on the upper left corner of case.
   2. If it is a PAL Format or has a Region Code place label on front bottom of the DVD case. (Region 1 is not included in the call number and does not require a label.)
   3. Place a white barcode inside the case centered above the disc.
   4. Place a property label inside the case under the disc.
7. Labeling CD-ROMs:
   1. On the front of case:
      • Place call number label on the upper left corner
      • Place barcode on the center top.
   2. On the back of case, place property label on the bottom center.
8. Boxed Sets have multiple cases in a box.
   1. The barcode will be placed on the top center near the call number label on the outside of the box.
   2. Each case within the box should have a call number label and a property sticker, but no barcode.
   3. There should be one item record for the box set. Click Edit under the Actions Add both a check-in and check-out note, and check as Staff only:
9. DMC notifies and course materials are placed inside the DMC cabinet when finished processing.